Sole Source Memo - 36C247-26-AP-4215 Redacted.pdf

Attachment 1: Request for Sole Source Justification Format >SAT

VHAPG Part 806.3 OFOC Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C247-26-AP-4215

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: Patient Lift Preventative Maintenance

1. Contracting Activity: Organizational Activity:

Department of Veterans Affairs Department of Veterans Affairs Network Contracting Office 07 (NCO 07) Tuscaloosa Veterans Affairs Medical Ctr 1670 Clairmont Road 3701 Loop Rd Decatur, GA 30033 Tuscaloosa, AL 35404

2. Nature and/or Description of the Action Being Approved: Renewal of the

Waverly Glen Ceiling Lifts preventative maintenance contract with a new Base Plus 4 Year contract, with a focus on continuing their preventive maintenance and service repair programs. The estimated value of the proposed action is

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

Waverly Glen Ceiling Lifts preventative maintenance for over fifty (50) lifts/rooms.

Tuscaloosa VA Medical Center will receive care using the safest lifting equipment possible. Additionally, this contract will ensure that staff perform their work assignments in a safe and injury-free environment. To ensure that this has occurred to the satisfaction of the facility, the inspector will be required to provide a checklist outlining the actual service completed.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by

RFO 6.103-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by RFO 6.103-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by RFO 6.103-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by RFO 6.103-4

( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by RFO 6.103-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by RFO 6.103-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by RFO 6.103-7;

Revision: 04 Effective Date: 12/15/25

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): Waverly Glen Ceiling Lift preventative maintenance can only be performed by the authorized provider, Handicare USA, Inc. The OEM Handicare provided a proprietary letter that acknowledged. Their parent company Savaria Concord Lifts Inc. is the only authorized vendor that was listed and provided a quote.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies): The OEM Handicare provided a proprietary letter and they stated that Handicare USA, Inc. is authorized to provide this service. Their parent company Savaria Concord Lifts Inc. is the only authorized vendor. As the ceiling lifts go out of service the end-user will look at comparable replacements from other vendors.

7. Determination by the CO that the Anticipated Cost to the Government will be

Fair and Reasonable: The cost will be determined fair and reasonable based on comparison with the previous award adding in for inflation from FY21. The price will also be compared to similar services within the VA within the past 2 fiscal years.

8. Description of the Market Research Conducted and the Results, or a

Statement of the Reasons Market Research Was Not Conducted: The OEM Handicare provided a proprietary letter, and they stated that Handicare USA, Inc. is authorized to provide this service. Their parent company Savaria Concord Lifts Inc.

is the only authorized vendor. A search conducted on SBA Small Business using NAICS 811210 and keyword “Ceiling Lifts” resulted in two (2) VOSB and SDVOSB vendors. Those vendors are not authorized by the OEM. A search of GSA using keyword “Ceiling Lifts” found 16 possible VOSB and SDVOSB vendors. Those vendors are not authorized by the OEM. Tuscaloosa Veterans Affairs Medical Center provided a suggested source Savaria Concord Lifts Inc. that are the OEM authorized vendors for maintenance on their equipment. They are listed as a large business.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

Savaria Concord Lifts Inc. – Large Business (OEM)

11. A Statement of the Actions, if any, the Agency May Take to Remove or

Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: As the ceiling lifts go out of service the end-user will review the market for comparable replacements and service providers from other vendors.

Revision: 04 Effective Date: 12/15/25

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Date

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $900K): I certify the justification meets requirements for other than full and open competition.