Amendment 0001 - Attachment 2 - RFI Responses.xlsx
XLSX spreadsheet 30 KB Posted
- Solicitation number
- 36C24725R0085
About this file
This document is an Amendment 0001 with Request for Information (RFI) Responses for a VA campus sanitary sewer system replacement project (Solicitation Number: 36C24725R0085). The project involves completely replacing the existing sanitary sewer infrastructure and grease traps at the Columbia VAMC campus, with work spanning the entire campus and interior work in Buildings 100 and 100A. The RFI contains 46 detailed questions and answers addressing technical specifications, project requirements, and clarifications, covering topics such as pipe materials, utility crossings, tree replacements, commissioning, traffic control, phasing, and site-specific details.
Key technical and administrative details include confirming a 2,500-gallon grease trap, specifying grinder pump sizes, clarifying that an overcurrent protective device coordination study is not required, and establishing that the contractor is responsible for 3rd party testing. The VA has indicated flexibility on some requirements, such as allowing movable construction fencing and permitting two people to fulfill multiple project roles like Superintendent and Safety Manager. The document also notes that an as-built BIM model is required, and while the proposal due date might be extended, standard VA documentation like the Past Performance Questionnaire (PPQ) must still be completed.
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Sheet1
| QUESTIONS TO SUBMIT TO VA | |||||
| PROJECT: | Campus Sanitary Sewer System: Project Number: 544-22-142 Solicitation Number: 36C24725R0085 | DEADLINE FOR QUESTIONS | |||
| SUBMIT TO: | |||||
| # | DATE | QUESTION | Assigned to | REQUESTED BY | ANSWER |
| 1 | 6/3/25 | 1. • Please confirm that PVC should be SDR 26 per spec section 33 30 00 item 2.3. | Confirmed | ||
| 2 | 6/3/25 | 2. • Sheet CU109 states “extra strength sewer pipe”. Can specifications be provided for this? | Extra strength pipe referes to DIP with Protecto Coating | ||
| 3 | 6/3/25 | 3. • Please confirm that the government will allow oversized casing on the jack and bores. This allows us to steer the casing to ensure it stays on grade. | Contractor repsonsible for checking clearances and obstructions. | ||
| 4 | 6/3/25 | 4. • Please confirm what size grease trap is required. | 2500 gallon | ||
| 5 | 6/3/25 | 5. • Please confirm the pump sizes for the pump stations. | Please refer to P-001 PLUMBING GRINDER PUMP SCHEDULE for the required sizes. | ||
| 6 | 6/3/25 | 6. • The specifications list section 26 05 73 for Overcurrent Protective Device Coordination Study. Is this required for the entire facility? Is a current study available for the facility? | Since there is no new distribution equipment an overcurrent protective device coorindation study is not required. A study for the facility is available after bid. | ||
| 7 | 6/3/25 | 7. • The plans note remove and replace with similar species tree. Can these species be identified? | Trees are identified on drawings. Coordinate with COR for replacement of any unindentified trees. | ||
| 8 | 6/3/25 | 8. • Can existing campus as-built drawings be provided? This would be helpful for the areas where excavation will be taking place. | Not for bidding. Known utility crossings based on existing infrastructure are shown on the drawings. | ||
| 9 | 6/3/25 | 9. • Can existing campus electrical as-built drawings be provided? | Not for bidding. Known utility crossings based on existing infrastructure are shown on the drawings. | ||
| 10 | 6/3/25 | 10. • Can existing campus steam as-built drawings be provided? | Not for bidding. Known utility crossings based on existing infrastructure are shown on the drawings. | ||
| 11 | 6/3/25 | 11. • Can existing campus communications as-built drawings be provided? | Not for bidding. Known utility crossings based on existing infrastructure are shown on the drawings. | ||
| 12 | 6/3/25 | 12. • Can existing campus water as-built drawings be provided? | Not for bidding. Known utility crossings based on existing infrastructure are shown on the drawings. | ||
| 13 | 6/3/25 | 13. • Can existing campus gas as-built drawings be provided? | Not for bidding. Known utility crossings based on existing infrastructure are shown on the drawings. | ||
| 14 | 6/3/25 | 14. • Can existing campus sewer as-built drawings be provided? | Not for bidding. Known utility crossings based on existing infrastructure are shown on the drawings. | ||
| 15 | 6/3/25 | 15. • Can specifications for the handrails be provided? For example, on CS104 note 8 and 10. | The only specific area requiring stair replacement is on on sheet CS104. Said stairs do not have handrails at this time and it's at the VA descretion as to whether handrails should be installed. | ||
| 16 | 6/3/25 | 16. • Can specifications for brick pavers be provided? For example, on CS104 note 12. | Note 12 on CS104 is no longer applicable to this project - no brick pavers to be replaced. | ||
| 17 | 6/3/25 | 17. • Can as-builts of the existing site lighting be provided? Can specifications of the lights be provided? | Not for bidding. Known utility crossings based on existing infrastructure are shown on the drawings. | ||
| 18 | 6/3/25 | 18. • Can dimensions of the existing concrete noted on CS105 item 6 be provided? | Item 6 is no longer applicable on this project. | ||
| 19 | 6/3/25 | 19. • Spec 02 82 13.19 item 1.2.A indicates quantities and location of ACM are depicted in the drawings. Per sheet AD100 this occurs in several locations. Can hazardous material surveys be provided? | A hazardous Materials survey report is not available. | ||
| 20 | 6/3/25 | 20. • Can hazardous material surveys be provided for the existing underground utilities? | A hazardous Materials survey report is not available. | ||
| 21 | 6/3/25 | 21. • Does the government intend for the project to be phased? | C001 describes the phasing requirements. | ||
| 22 | 6/3/25 | 22. • Can the tuberculosis screening requirement per spec section 01 35 26 item 1.13 be waived for this project? | No. | ||
| 23 | 6/3/25 | 23. • The Bid Sheet provided list a Ground-Breaking Ceremony. Please confirm that is required. | Not required | ||
| 24 | 6/3/25 | 24. • The bid form list US Army Corps of Engineers Alaska District and Kampung Cham Blood Transfusion Center January 2014. Please confirm this is the correct bid from for this project? | Unsure of why this particular reference is listed, however it is the correct bid sheet. | ||
| 25 | 6/3/25 | 25. • Is underpinning required per spec section 31 20 00 paragraph 3.3? If so, where does this take place? | Specification are for Bore/receiving pits next to existing buildings if excavation results in undermining the building foundation. | ||
| 26 | 6/3/25 | 26. • Can the soils report for the facility be provided? | No geotechnical was performed specifically for this project. | ||
| 27 | 6/3/25 | 27. • Please detail/describe the portions of areas of work that will require nighttime or weekend work per spec section 01 00 00 item K. | Any work inside of the buildings may require night or weekend work depending on the noise level and interference with normal hospital operations. However, this is not inclusive for nightwork. | ||
| 28 | 6/3/25 | 28. • Can construction fencing be used where work is currently taking place only or does it need to be installed in all areas indicated on the drawings per spec section 01 00 00 item L. | Only active areas need to be fenced. Any active construction site that isn't complete and returned to acceptable conditions per the drawings and specifications is required to have construction fencing. | ||
| 29 | 6/3/25 | 29. • Where are the spoils suitable for reuse to be staged on campus per specification? | Potential laydown locations are shown on drawings. Actual locations will be determined after award and mobilization. | ||
| 30 | 6/3/25 | 30. • The specifications appear to contradict themselves in several sections. Please confirm who is responsible for all 3rd party testing? | Unless specificially stated that the VA will provide, 3rd party testing is provided by contractor. | ||
| 31 | 6/3/25 | 31. • Is any BIM modeling required for this contract? | Yes, As-built model is required to be submitted. | ||
| 32 | 6/3/25 | 32. • What are the traffic control and work hour requirements for the sewer line and structures depicted on CU104? This section of line will severely restrict access to the main hospital entrance. | Flagger, off-peak hours as defined by VA, maintain one lane of travel at all times, plate work areas when not active for vehicular access. Traffic control and work hour requirements are not set, however, main hospital entrance needs to be maintained as operational. | ||
| 33 | 6/3/25 | 33. • Is commissioning required? If so, what specifically is required for commissioning? It appears several of the commissioning requirements do not apply to this project. | Not for site gravity lines. The A/E is responsible for Cx , which includes the Sewage Ejector Pump & Associated Systems (Check Valves, Shut-off Valves, and Piping). | ||
| 34 | 6/3/25 | 34. • Are specifications available for the tile we are matching? | No | ||
| 35 | 6/3/25 | 35. • The staffing and management plan includes QC, Superintendent, and SSHO. Can these rolls be fulfilled by two qualified individuals? | Yes. | ||
| 36 | 6/3/25 | 36. • Many Government Customers have already filled out CPARs on our projects. Rather than ask the Government Construction CORs to fill out a PPQ are we able to submit completed CPARs in lieu of a PPQ? | No. Please complete the PPQ. | ||
| 37 | 6/3/25 | 37. • Given the amount of questions to be answered, the answers will significantly adjust our proposal one way or another. Once all questions are answered appropriately and posted can there be at least two weeks extended to proposal due date? | Proposal due date adjustment will be considered. | ||
| 38 | 6/3/25 | Please confirm project photo documentation with online indexing and navigation/interaction with plans is required for the project as per spec 01 00 00 | It is required per specification 01 00 00 | ||
| 39 | 6/3/25 | Please confirm phoenix scheduling software will be acceptable to use for this project which is similar to Suretrak or P6 software. It is preferred that Microsoft Project not be used for schedules that may require phasing and the level of detail required by the VA schedulings specs as it is more suited towards simpler, less complex projects | Microsoft Projects is not required. Compatible scheduling software such as P6 is acceptable. | ||
| 40 | 6/3/25 | Please identify locations of temporary fencing requried for each phase | Temporary fencing to be field coordinated per GC work plan to protect public and GC. Fencing for LOC is shown on the CS series drawings. | ||
| 41 | 6/3/25 | Please confirm if temporary fencing used can be movable panels as opposed to fencing described by spec section 01 00 00 - 1.4-L. Please also confirm if fencing fabric can be eliminated from requirement if moveable panels are used. | Moveable panels are acceptable if secured properly. Fence fabric can be eliminated if panels are used. | ||
| 42 | 6/3/25 | Please provide clarification as to whether the roles of Superintendent, SSHO, and QC Manager must be served by 3 different people, if 2 people can fulfill these roles or if 1 person can fulfill all 3 roles. Spec 01 45 00 section 3.2-b- 1. indicates the CQC manager reports to the project Superintendent. It doesn't appear that the Safety spec requires the SSHO to be separate from the Superintendent | 2 people can fill these roles. | ||
| 43 | 6/3/25 | Please identify on the plans the phasing that corresponds to the phasing notes on sheet C001 or show areas that must be completed in separate phases and identify areas that can be completed simultaneously while other work is being completed so all GC's are bidding the same scope | General phasing is described in sufficient detail on the drawings. The notes on C001 are requirements for the general phasing. AE has provided key tasks to be followed, GC has freedom to determine the most cost and time effective phasing that meets the key tasks provided. | ||
| 44 | 6/3/25 | Notes 6 and 8 under project sequencing notes on sheet C-001 is asking the GC to including items in pricing that may be unforseen or may not be noted on drawings. Please include all work on plans and/or specs so all GCs are bidding the same scope | There is no way to quantify all underground features without construction activity (excavating work area). | ||
| 45 | Drawing G- 100, please confirm that the work shown on this page can be completed in one phase. | All work shown on this drawing sheet can be completed in a single phase. | |||
| 46 | Drawing G-100 shows areas where trenching is to occur to install piping. Keynote 7 states to store and reinstall existing equipment as required to perform work. The general notes also state to clean and protect equipment during work and to verify existing equipment is functional at the end of construction. For all GC's to bid the same scope of work, information on the existing equipment that is to be relocated is needed along with information on where equipment is to be stored. Any electrical, plumbing, mechanical items should be included with equipment info. | Each GC intending to bid the work had the opportunity to gather additional data on pieces of existing equipment to be reinstalled during the onsite walk through of the project. |
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