Copy of 544-21-103 Pre-Bid RFIs AE Responses 20250721.xlsx

XLSX spreadsheet 72 KB Posted Aug 5, 2025

Attached to: PROJECT 544-21-103 C ONSTRUCTION SERVICES TO REPLACE CRITICAL PATIENT CARE BUILDING AUTOMATION SYSTEMS
Solicitation number: 36C24725R0021
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 7

About this file

Written by GovTribe AI · Aug 5, 2025

This document is a Pre-Bid Request for Information (RFI) Response Log for the Columbia Replace Automation VA Project (Project Number 544-21-103), detailing a comprehensive series of technical queries and responses related to building automation system replacement. The log contains 25 technical questions from contractors and 17 additional questions from Harbor Service, Inc., covering critical aspects such as control panel integration, existing equipment reuse, utility metering, system monitoring points, network cabling, sensor installations, and specific integration requirements for systems like solar PV, generators, elevator monitoring, and fire protection.

Key responses clarify that the project involves integrating and potentially replacing existing control systems, with contractors responsible for providing new sensors, network connections, and system integration panels. The VA confirmed that existing enclosures can be reused if they meet electrical code standards, and that new meters and monitoring points must be integrated into the Building Automation System (BAS). Additional clarifications addressed administrative matters like proposal submission requirements, asbestos assessment, and ICRA (Infection Control Risk Assessment) barrier installations. The project is associated with VA Solicitation Number 36C24725R0021 and involves replacing critical patient care building automation systems.

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Other files

File	Type	Posted
36C24725R0021 0002.docx	DOCX document	Aug 28, 2025
20250708_544-21-103 BAS.jpg	JPG image	Aug 5, 2025
Past Performance Questionnaire.pdf	PDF	Aug 5, 2025
36C24725R0021 0001.pdf	PDF	Aug 5, 2025
36C24725R0021_2.docx	DOCX document	Jun 30, 2025
544 21 103 21 100 Q14 100PCT DWGs 20240103.pdf	PDF	Jun 30, 2025
544 21 103 21 100PCT Specs 20240108.pdf	PDF	Jun 30, 2025

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Comment-Response Log

Project Name:	Columbia Replace Automation
VA Project Number:	544-21-103
ACG Project Number:	21-100	31-Dec-99

			Pre-Bid RFI Response Log
			REQUIRED			Tracking	Backcheck
	Item
#	Column1	VA Comments	Entry
Date	Finish
Date	Discipline	AE Responder Initials	AE Accept/ Reject?	AE Response	Status

CLOSED /

OPEN	Days
Open	RFI?	Backcheck	Back Checker	Location of update
	1		Are we replacing all existing P1 TEC's or just upgrading panels to BACnet/Ethernet?	15-Jul-25	17-Jul-25	MECH	DJR	No, however all existing P1 TECs must be integrated. Incompatible TECs woill require replacement.	CLOSED	2
	2		Do we have to change out existing Honeywell control enclosures or can we re-use these enclosures and replace components inside? On ET102 note 4, it says to replace cabinets, although these are currently newer Siemens enclosures.	15-Jul-25	17-Jul-25	MECH	DJR	Enclosures may be reused if they provide adequate space, meet current electrical code, and are in good physical condition. If existing enclosures lack required labeling, grounding, or strain relief provisions, they must be replaced. Contractor shall field-verify and submit condition assessment for review.	CLOSED	2
	3		There are quite a few existing Honeywell enclosures that are being used as "junction boxes," are we to remove them?
-There are notes on multiple electrical drawings calling for disconnecting power for the replacement of mechanical equipment. If cabinets do not need to be replaced, this seems unnecessary.	15-Jul-25	17-Jul-25	MECH	DJR		Existing Honeywell enclosures currently serving only as passive junction boxes — with no active control components or proprietary devices — may remain in place if they meet the following criteria:

Compliant with current NEC standards for junction box construction, grounding, and conductor fill.

Do not obstruct or interfere with installation of new control devices or wiring.

Are clearly labeled and documented in as-builts as junction boxes only.

If enclosures contain legacy controls, terminations, or present safety/code compliance concerns, they shall be removed and/or replaced.	CLOSED	2
	4		There are existing Honeywell control devices that were abandoned and ECC now has no visibility. Are we to pick up/integrate that information into our system? If so, we will need a list of devices and locations.	15-Jul-25		MECH	DJR	Only what is in the current contract	CLOSED
	5		Who is providing the CAT6 network cabling from the control panels to the VA network?	15-Jul-25	17-Jul-25	MECH	DJR	Contractor to provide	CLOSED	2
	6		Who is installing any meters/sensors provided? Will there be a mechanical contractor?	15-Jul-25	17-Jul-25	MECH	DJR	Contractor to provide	CLOSED	2
	7		MH106 Notes 1&2 – who is providing the meters? Who is installing the meters?	15-Jul-25	17-Jul-25	MECH	DJR	Contractor to provide	CLOSED	2
	8		On utility meters – is there a minimum type/number data points to be monitored at BAS?	15-Jul-25	17-Jul-25	MECH	DJR	Refer to spec 25 10 10	CLOSED	2
	9		MH100 Water tower note 4, References M-502 which has “campus water tank” alarms, sensors on detail 2 table for point monitoring. Are these for the water tower on campus? Are these sensors there and data connection/contacts available?	15-Jul-25	17-Jul-25	MECH	DJR	Contractor to provide	CLOSED	2
	10		There are Key notes on multiple pages that reference a 4-20ma signal for connection to existing meters, has this been verified that these meters offer this signal type?	15-Jul-25	17-Jul-25	MECH	DJR	Assume this has been verifiied	CLOSED	2
	11		Does the VA currently have a company for Advanced utility metering? It appears that many of the existing meters noted on the drawing to pickup a 4-20ma signal (referenced above) are tied into an advanced metering system currently. Are we disconnecting them from that system?	15-Jul-25		MECH	DJR	The VA does not have another company for advanced metering. (Solar panels, etc.)	CLOSED	-45853
	12		Spec SECTION 25 10 10 ADVANCED UTILITY METERING SYSTEM Can we assume meters are connected to that and they are giving us a signal, or, is the BAS contractor to be the advanced metering system?	15-Jul-25	17-Jul-25	MECH	DJR	Yes, existing and new meters are to be integrated into BAS	CLOSED	2
	13		What are the Commissioning Requirements?	15-Jul-25	17-Jul-25	MECH	DJR	Refer to project specificatations	CLOSED	2
	14		Emergency generators – What are the minimum points to viewed from generator? Are we trending monthly testing and run times? Are these points from aux contacts or modbus/bacnet? Who land points on genset or upgrades generator?	15-Jul-25	17-Jul-25	MECH	DJR	Refer to M-502	CLOSED	2
	15		Fuel tanks – is there a fuel tank monitor system like Veeder Root on the tanks or do the need to be instrumented. Are the contacts on the tanks to pick up?	15-Jul-25	17-Jul-25	MECH	DJR	Yes, points to be integrated exist	CLOSED	2
	16		M100- Note 4 calls for Cooling tower basin water level monitoring. Detail 2 on M502 does not specify point data for the cooling towers. What is required?	15-Jul-25	17-Jul-25	MECH	DJR	Provide sensor and low level alarm per MH100	CLOSED	2
	17		M100- Note 4 calls for Campus water tank water level monitoring. Are there sensors currently on the tower that the BAS can monitor or are new sensors required?	15-Jul-25	17-Jul-25	MECH	DJR	New sensors are required	CLOSED	2
	18		Elevator sump pump – do the elevator points have oil alerts or just sump alarms? What are the expected points to monitor?	15-Jul-25	17-Jul-25	MECH	DJR	Refer to M-502	CLOSED	2
	19		Elevator Monitoring- ET102- Note 14 "Add data port for monitoring and alert for elevator stalls and open-door conditions…" Is this required to connect to BAS?	15-Jul-25	17-Jul-25	MECH	DJR	Yes	CLOSED	2
	20		Solar PV System- Based on the solar PV detail on E-001, it implies that the existing system is capable of providing data via BACnet. Are these points actually available for integration to the BAS?	15-Jul-25	16-Jul-25	Elec	GRG	Yes, the points can be discovered by the BAS once the BACnet gateway is on.	CLOSED	1
	21		NURSE CALL- We did not see anything referencing the nurse call system being integrated to the BAS. However, we want to clarify that there are no integration requirements for this.	15-Jul-25	16-Jul-25	Elec	GRG	There is no requirement for integrating the NURSE CALL system into the BAS.	CLOSED	1
	22		Who is providing panels or metering devices on any steam, water, generator, sump pumps, water tower, ATS, solar PV? TABLE 2 on M-502.	15-Jul-25	17-Jul-25	MECH	DJR	Contractor to provide	CLOSED	2
	23		Is CMI supposed to provide the “system integration panels” called out on the electrical drawings? Who is responsible for any conduit and/or wiring related to the integration panels?	15-Jul-25	17-Jul-25	MECH	DJR	Contractor to provide	CLOSED	2
	24		Who provides the gateway/converter from each system (ex. Generator) to the system integration panels?	15-Jul-25	17-Jul-25	MECH	DJR	Contractor to provide	CLOSED	2
	25		On ET-119 Note 7 “states to provide equipment power connection for new HVAC control panel.” There is no reference on the mechanical drawings for installing this panel.	15-Jul-25	16-Jul-25	Elec	GRG	A PXC ALN FIELD PANEL is indicated on the CONTROLS NETWORK ARCHITECTURE diagram on M-501 and referenced in the specification 23 09 23. The contractor shall include in the bid the cost to provide power to a control panel, should a new one be necessary.	CLOSED	1
			From Harbor Service, Inc							0
	1		What documents are required to be included in the Price Proposal Volume of the bid?	15-Jul-25		N/A	N/A	See the addendum for bid items	CLOSED
	2		Please confirm no temporary ante rooms are required unless shown on drawings.	15-Jul-25	18-Jul-25	Arch	KC	Construct temporary barriers per the drawings. Refer to scope of work legend on the G-sheets – which indicate temporary plastic ICRA barriers.	CLOSED	3
	3		Page 66 of 82 of the solicitation states, "prepare coordination drawings showing the location of openings through slabs, the pipe sleeves and hanger inserts, as well as the location and elevation of utility lines, including, but not limited to, conveyor systems, pneumatic tubes, ducts, and conduits and pipes two inches and larger in diameter. These drawings, including plans, elevations, and sections as appropriate, shall clearly show the way the utilities fit into the available space and relate to each other and to existing building elements.... Six complete composite drawings or six complete sets of separate reproducible drawings shall be received by the Government not less than 20 days prior to the scheduled start of the work in the area illustrated by the drawings, for the purpose of showing the Contractor’s planned methods of installation. The objectives of such drawings are to promote carefully planned work sequence and proper trade coordination, to assure the expeditious solutions of problems and the installation of lines and equipment as contemplated by the contract documents while avoiding or minimizing additional costs to the Contractor and to the Government. “ In order for the GC to provide these coordination drawings 20 days prior to starting work while also being able to meet the project deadline and overall duration, the VA will be required to provide CAD files of all existing systems above the ceiling at the start of the project and prior to issuing the Notice to Proceed. Please confirm this will be provided or confirm that these coordination drawings do not apply.	15-Jul-25		N/A	N/A	COR Response: If additional conduit/piping is necessary, it must be added in.	CLOSED
	4		Page 1 of the Solicitation indicates that we are to submit 111 copies of our proposal. Please confirm electronic copies are all that is needed.	15-Jul-25		N/A	N/A	Only 1 copy is required	CLOSED
	5		Page 22 of 937 of specs state NPDES permit is required. Please confirm if this is correct. If so, please provide confirmation of how we obtain pricing that would be required to pay for this permit (or provide contact info of individual) unless VA will be responsible for these costs.	15-Jul-25		N/A	N/A	COR Response: NDPES permit not required.	CLOSED
	6		Spec 01 45 00 - page 2 indicates that the QC manager may also perform duties as Superintendent. The safety Spec does not state that the SSHO must be separate from the Superintendent. Please confirm if 1 person can fulfill all 3 roles.	15-Jul-25		N/A	N/A	COR Response: The QC manager can dual role as Superintendent but, not as the SSHO as well.	CLOSED
	7		02 82 11 indicates the contractor is to perform an asbestos abatement assessment prior to any construction activities. Are we to provide a completely new asbestos report for every single building where work is required or is this only to be provided in certain rooms? Can more specific info be provided on what specific rooms and areas need to be inspected and assessed for asbestos so this can be properly priced?	15-Jul-25		Arch	JDM	•	VA to answer. There is no contract requirement for ACM survey or abatement design for the A/E. These services were identified as exclusions in the Letter of Understanding dated 5/24/2021 COR Response: An asbestos report is not required for this contract. There should not be asbestos in control panels.	CLOSED
	8		Spec 02 82 11 contains a post it note or comment from the previous CO which states "what is the plan if asbestos is found? A modification change immediately upon award?" This is a valid question which does not appear to have been addressed. We recommend the VA perform these asbestos evaluations prior to bid or at least prior to issuance of an NTP so that costly delays, MODS, and potential project termination can be avoided in the case asbestos is found and the government may not have funding in place to pay for these costs.	15-Jul-25		N/A	N/A	VA to answer.

There is no contract requirement for ACM survey or abatement design for the A/E. These services were identified as exclusions in the Letter of Understanding dated 5/24/2021. COR Response: There should not be asbestos in control panels.	CLOSED
	9	Drawing G101 - keynotes 1 and 2 references an "asbestos report" in the project manual. Please provide report.	15-Jul-25	N/A	N/A	VA to answer.

There is no contract requirement for ACM survey or abatement design for the A/E. These services were identified as exclusions in the Letter of Understanding dated 5/24/2021. COR Response: The VA will provide reports if available.	CLOSED
	10	Drawing G101 - Detail 3 which is designated as a class III ICRA area does not appear to show any temporary barriers but appears that there are some sticky mats shown in various locations. The temporary barriers are clearly shown on details 1,2, and 4 on the same page and these areas are less than Class III. Please clearly identify locations of temp barriers in detail 3 if required.	15-Jul-25	15-Jul-25	The intent for Detail 3 is to use the exisitng walls and doors as the temporary ICRA barrier and access.	CLOSED	0
	11	Please confirm multiple buildings can be worked on simultaneously as best determined by the GC to meet the project duration.	15-Jul-25	15-Jul-25	Refer to the Phasing Notes on Sheet G-002.	CLOSED	0
	12	Drawing G102 detail 2 indicates ICRA class to be CL-L. CL-L is not defined on sheet G100. Please clarify.	15-Jul-25	15-Jul-25	Revise to Class 0.	CLOSED	0
	13	Please confirm plastic barriers are acceptable for all ICRA barriers shown on drawings.	15-Jul-25	15-Jul-25	Plastic barriers are indicated in the Scope of Work Legend on all G-sheets.	CLOSED	0
	14	What are the designations shown as XFEB on various G drawings? Are these of any significance to the scope of work?	15-Jul-25	15-Jul-25	Under the Temporary Egress Legend, XFEB is an abbreviation for Existing Fire Extinguisher Bracket. See plans for various locations.	CLOSED	0
	15	Drawing G111 - detail 4 shows ICRA class to be CL-III which is different from CLASS III. CL-III is not indicated on sheet G100. Please clarify.	15-Jul-25	15-Jul-25	CL-III represents CLASS III.	CLOSED	0
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	16	Will the POP be exended.	15-Jul-25	15-Jul-25	No it will not.	CLOSED	0
	17	Will there be a second site visit	15-Jul-25	1-Jul-25	No there will not be another site visit.	CLOSED
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&F Page &P Printed: &D &T

Responsibility Matrix The Project Scope of work defines who is responsible for what aspects. Definitions are listed below the table. Modify what is necessary in the scope and the description of work for each party responsible.

Level of Development for each project, per the company standard, is LOD 300, as the ultimate objective to convey design intent and produce construction documentation. However, depending on the scope, budget, schedule, and the team assembled to execute the project, it may be necessary to complete a Model Element LOD Breakdown worksheet to create a detailed plan of the elements to either be modeled or excluded from modeling for this project, depending on which is more expedient. BIM Use Chart - What is BIM being used to accomplish on this project.

Remove items from this chart that are doing being done utilizing a Building Information Modeling process on this project. If an entire column is not being used (i.e. Operations), remove that whole column as necessary.

*It is important to define the final "Model" delivery to the owner at the end of the project. The simplist is to provide the owner with the individual deisgn models and invidual construction models, along with a Navisworks coordinated full design/construction model. Understand how the owner plans to use the models and keep them updated.

Also note that creation of a fully updated, as-built project model can be very expensive to create. If required, meet with the project manager and the BIM manager to discuss how best to accomplish this deliverable.

Project Scope	Description of Work	Responsible Party	Scope	Planning	Design	Construction	Operations
Site	Benchmark, Design, CD's	Civil Engineer Consultant	Model Creation	Laser Scan Existing Conditions	Architectural	Building Enclosure	Energy, Control, and Facility Management
Landscape	Existing and New site and element creation, Design, CD's	ACG		Site Layout	Civil	Framing and Drywall	Record Update*
Structure	Model Creation, Analysis, Design, CD's Shop drawings, Model Coordination			Programming Options	Mechanical	Mechanical	As-Built Update
Architecture	Existing and New Building Model Creation, LEED Evaluation, Design, CD's, Model Coordination, Record Drawings	ACG		Existing Building Modeling	Electrical	Electrical
Mechanical	Existing and New Building Model Creation, Energy Analysis, Daylighting, Design, CD's, Model Coordination	ACG			Plumbing	Plumbing
Plumbing	Existing and New Building Model Creation, Design, CD's, Model Coordination	ACG			Fire Protection	Fire Protection
Electrical	Existing and New Building Model Creation, Design, CD's, Model Coordination	ACG			Interiors	Owner Furnished Equipment
Fire Protection	Existing and New Building Model Creation, Design, CD's, Model Coordination	ACG			Landscaping
					Structural	Structural and Supports
Model Creation:	Model Creation is the act by a Project Participant in creating a Model that represents their physical scope of work. Each Project Participant will design utilizing the models from other participants to mitigate design conflicts as they arise.		Model Analysis	LEED Evaluation	LEED Evaluation	LEED Documentation	Building Operation Optimization
Model Analysis:	Model Analysis consists of a Project Participant analyzing models for a specific purpose. e.g. structural analysis, energy analysis, cost analysis, logistics planning, etc.			Logistics (4D)	Logistics (4D)	Logistics (4D)	Space Management Planning
Model Coordination:	Model coordination consists of a formal review process by the Project Participants at project milestones, or more frequently if project needs dictate, to resolve physical and sequence clashes that could not be resolved by Participants during Model Creation.			Cost Estimation (5D)	Cost Estimation (5D)	Digital Fabrication Planning	Disaster Planning
					Air Distribution	Pre-Con Cost Estimate
					Water/Mechanical Piping
					Structural
					Code Validation
					Lighting and Daylighting
					Energy Use
			Model Coordination		Underground MEP	Underground MEP
					Overhead MEP	Overhead MEP
					In-Wall MEP	In-Wall MEP
					On-Wall Equip and Furnishings	On-Wall Equipment and Furnishings
					Exterior Enclosure	Exterior Enclosure
			Documentation	Programming	Contract Documentation	Change Order Updates	Record Drawings
					Coordinated Shop Drawings/Models	Coordinated Shop Drawings/Models	As-Built Models
				Model Walk Through	Model Walk Through	Model Walk Through

Software Dropdown

Design Software	Collaboration Methods
AutoCAD 2016	Aconex
AutoCAD 2017	Ajera
AutoCAD 2019	BIM 360
AutoCAD 2020	Newforma
Civil 3D 2017	PlanGrid
Civil 3D 2019	Procore
Civil 3D 2020	Sharepoint
Revit 2016
Revit 2017
Revit 2019
Revit 2020
Revit 2021
AutoCAD MEP 2017
AutoCAD MEP 2019
AutoCAD MEP 2020
RISA
Hourly Analysis Program
Green Building Studio
STAAD Pro
SAFE
TRACE 700
Visual Lighting Software
AGI
Robot
Insight
ElumTools
SAP
Navisworks 2019
Navisworks 2020
Revizto
Solibri
Tekla
Vectorworks
ArchiCAD
Microstation
Solidworks
Catia
TRNSYS
HVAC Solution
BricsCAD
3D Studio Max
Enscape
Rhino
Grasshopper
Lumion
Maya

DynamoInfo

ACG Project Number	ERROR:#REF!
Project Issue Date	ERROR:#REF!
Project Status	ERROR:#REF!
Client Name	ERROR:#REF!
VA Project Number	ERROR:#REF!
Project Name	ERROR:#REF!
Project Address	ERROR:#REF!
Code: Building Code	ERROR:#REF!
Code: Plumbing Code	ERROR:#REF!
Code: Mechanical Code	ERROR:#REF!
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Managing Office Address	Place Managing Office Address Here

City, State and Zip Code

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Team: Fire Protection	ERROR:#REF!
Team: Fire Protection Contact	ERROR:#REF!
Team: Food Service	ERROR:#REF!
Team: Food Service Contact	ERROR:#REF!
Team: Interiors	ERROR:#REF!
Team: Interiors Contact	ERROR:#REF!
Team: Landscape	ERROR:#REF!
Team: Landscape Contact	ERROR:#REF!
Team: Low Voltage	ERROR:#REF!
Team: Low Voltage Contact	ERROR:#REF!
Team: Mechanical	ERROR:#REF!
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Team: Plumbing	ERROR:#REF!
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Team: Structural	ERROR:#REF!
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Team: Surveillance	ERROR:#REF!
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Team: Lighting	ERROR:#REF!
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Team: Process	ERROR:#REF!
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Approved Project Director	ERROR:#REF!
Project CO	ERROR:#REF!
Project CO Contact	ERROR:#REF!
Project COR	ERROR:#REF!
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Project Manager	ERROR:#REF!
Project Manager Contact	ERROR:#REF!

Building Codes List

Column1

2018 International Building Code

2018 International Residential Code

2018 International Energy Conservation Code

2018 International Mechanical Code

2018 International Fuel Gas Code

2018 International Swimming Pool and Spa Code

2018 International Existing Building Code

2018 International Plumbing Code

2019 NFPA 13 Standard for Installation of Sprinkler Systems

2019 NFPA 14 Standard for installation of standpipe

2019 NFPA 20 Standard for stationary pumps for fire protection

2018 NFPA 70E Standard for electrical safety in the workplace

2017 NFPA 70 National Electrical Code

2019 NFPA 72 National Fire Alarm and Signaling Code

2017 NFPA 75 Standard for the fire protection of information technology

2016 NFPA 76 Standard for the fire protection of Telecommunications Facilities

2019 NFPA 77 Recommended practice on static electricity

2019 NFPA 88A Standard for Parking Structures

2018 NFPA 90A Standard for Air Conditioning and Ventilating

2018 NFPA 99 Health Care Facilities code

2018 NFPA 101 Life Safety Code

2019 NFPA 110 Standard for emergency and standby power systems

2018 NFPA 730 Guide for Premises Security

2017 NFPA 731 Standard for installation of electronic premises security systems

2017 NFPA 780 Standard for installation of lighting protection systems

2018 NFPA 790 Standard for competency of third party field evaluation

2018 NFPA 791 Recommendation practictice and procedures for unlabeled electrical eq. eval

ASHRAE 90.1-2016

ASHRAE 170-2017

ASHRAE 62.1-2016

VA Design Guide HVAC Design Manual 2017 November 01

VA Design Guide Plumbing Design Manual 2018 May 01

VA Design Guide Electrical Design Manual 2015 December 01

VA Design Guide Architectural Manual 2014 August 01

VA Design Guide Fire Protection Manual 2015 December

VA BIM Manual Version 2.2

2010 ADA Standards for Accessible Design

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File details come from the government source that posted it. Updated Aug 5, 2025.