36C24725Q0876.docx

SUBJECT*

GEMS CARTS

GENERAL INFORMATION

Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639

POINT OF CONTACT*

Contracting Officer Joseph Locke joseph.locke@va.gov 803-979-0338 000-000-0000

PLACE OF PERFORMANCE

Dorn VA Medical Center

WJBD VAMC

6439 Garners Ferry Road

Columbia SC

ADDITIONAL INFORMATION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested.

· Agency: The Department of Veterans Affairs,

· Facility: Columbia, SC VA Healthcare System

· Location: 6439 Garners Ferry Road, Columbia, SC 29209

· Brand Name Requirement

· The Brand Name is Global Electric MotorCars (GEMS).

· The Brand Name Description is GEMS MotorCars

· The solicitation is issued as a Small Business Set-Aside.

· Requirement: New; no existing contract.

· Contract Type: Firm Fixed Price request

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 effective 11/12/2024.

The combined synopsis solicitation is set-aside for Small Business participation only.

Note: Interested SDVOSB offerors must maintain active registration in SAM.gov and be listed in SBA’s VetCert to be considered for Award.

The associated North American Industrial Classification System (NAICS) code for this procurement is 336110, with a small business size standard of 1500 employees. The FSC/PSC is 2320.

SALIENT CHARACTERISTICS

Product: GEMS Carts The Brand Name is Global Electric MotorCars (GEMS).

The Brand Name Description is GEMS MotorCars

Salient Characteristics:

1. Street legal

2. Adjustable Driver Seat

3. Integrated Backup Camera, Self-cancelling turn signals, 1 kW onboard charger

4. LED headlights and brake lights, dome light

5. Bucket seats, safety belts, grab handles, windshield wiper, non-slip flooring, sound emitter

6. 13 in. street-rated 155/80 R13

7. Cab Accessories: Sun Visor and Rubber Floor Mats

8. Heating: Heating and Fan System

9. Tilt steering with EPS

10. Roof and Accessories: Solar Panel with Beacon Light, Amber

11. Windshield: Rear Window with Front Windshield Washer

12. Wheels: Standard 13 Wheels with Hubcap

13. Doors: Full Doors White/Black with Gloss Finish

14. Carriers: L-Box

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

GEM EL EXD STREET LEGAL ADJUSTABLE DRIVER SEAT INTEGRATED BACKUP CAMERA, SELF-CANCELLING TURN SIGNALS, 1 KW ONBOARD CHARGER LED HEADLIGHTS AND BRAKE LIGHTS, DOME LIGHT BUCKET SEATS, SAFETY BELTS, GRAB HANDLES, WINDSHIELD WIPER, NON-SLIP FLOORING, SOUND EMITTER 13 IN. STREET-RATED 155/80 R13 DISTANCE AGM BATTERY

LOCAL STOCK NUMBER: GEM EL XD

GEM E6/ELXD POWER BATTERIES: DISTANCE AGM BATTER W/1KW STANDARD CHARGER

LOCAL STOCK NUMBER: GEM E6/ELXD POWER

GEM EL XD BODY COLOR BODY COLOR OPTIONS:WHITE

LOCAL STOCK NUMBER: BODY COLOR

GEM E2/ELXD SEATS SEAT COLOR OPTIONS: BLACK PERFORMANCE SEATS

LOCAL STOCK NUMBER: SEATS

GEM E2/ELXD INTERIOR ACCESSORIES STEERING: TILT STEERING WITH EPS HEATING AND STEREO: HEATING AND FAN SYSTEM SUN VISOR: DRIVER AND PASSENGER SUN VISORS FLOOR MATS: FRONT RUBBER FLOOR MAT

LOCAL STOCK NUMBER: ACCESSORIES

GEM ELXD EXTERIOR ACCESSORIES ROOF AND ACCESSORIES: LARGE SOLAR PANEL WITH BEACON LIGHT WINDOWS: STANDARD WINDOWS WITH WASHER $ WHEELS: STANDARD WHEELS DOORS: FULL DOORS WHITE/BLACK (DEFROST REQUIRED)

LOCAL STOCK NUMBER: EXT ACCESSORIES

GEM ELXD REAR CARRIER OPTIONS CARRIERS: L-BOX

LOCAL STOCK NUMBER: CARRIER OPTIONS

DEALER PREP AND INSPECTIONS (PDI) PDI SERVICE: STANDARD COMMERCIAL CARS AND LSV'S

LOCAL STOCK NUMBER: PREP FEES

OUTBOUND FREIGHT/DELIVERY OUTBOUND: 1-100 MILES

LOCAL STOCK NUMBER: DELIVERY

INBOUND FREIGHT SOUTH INBOUND TN: INBOUND FREIGHT GEM ELXD

B.3 DELIVERY SCHEDULE

SEPG 498914 EER 261178 DELIVER TO: BLDG 100/WAREHOUSE, 6439 Garners Ferry Road, Columbia, SC 29209.

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The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these addresses: http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERICAL ITEMS (NOV 2021)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs . [Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.] (End of Provision)

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The following Commercial Items clauses apply to this acquisition:

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/

DEBARMENT

Nov 2021

DRIVING

Jun 2020

MANAGEMENT

Oct 2018

SUBCONTRACTORS

Mar 2023

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The bidder or offeror agrees that if a contract is awarded to him/her, as a result of this solicitation, he/she will not advertise the award of the contract in his/her commercial advertising in such a manner as to state or imply that the Department of Veterans Affairs endorses a product, project or commercial line of endeavor.

(End of Clause)

VAAR 852.211-70 EQUIPMENT OPERATION AND MAINTENANCE MANUALS (NOV 2018)

The Contractor shall follow standard commercial practices to furnish manual(s), handbook(s) or brochure(s) containing operation, installation, and maintenance instructions, including pictures or illustrations, schematics, and complete repair/test guides, as necessary, for technical medical equipment and devices, and/or other technical and mechanical equipment provided per all CLIN’s. The manuals, handbooks or brochures shall be provided in hard copy, soft copy or with electronic access instructions, consistent with standard industry practices for the equipment or device. Where applicable, the manuals, handbooks or brochures will include electrical data and connection diagrams for all utilities. The documentation shall also contain a complete list of all replaceable parts showing part number, name, and quantity required.

(End of Clause)

VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)

(a) This solicitation includes VAAR 852.219-10 VA Notice of Total Service-Disabled Veteran- Owned Small Business Set-Aside (NOV 2020);

(b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor's offices where the Contractor's business records or other proprietary data are retained and to review such business records regarding the Contractor's compliance with this requirement.

(c) All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the Contractor's business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs.

(d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

(End of clause)

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VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Designated agency office has the meaning given in 5 CFR 1315.2(m).

(3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.)

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats.

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for:

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

VAAR 852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor's address at the Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products. (End of Clause) (c) Page 1 of Page 1 of Instruction to Offerors

All quoters shall submit your Quotes no later than August 6, 2025, at 11:00AM (EST), via email to joseph.locke@va.gov. Please place in “ATTENTION: 36C24725Q0876 GEMS” in the subject line of your email. All offers must include the solicitation number. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government.

The following are the decision factors:

Technical (See Notes 1; 2) Price

1). Must meet or exceed all stated salient characteristics.

2). Must be an authorized reseller of all items quoted.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.

Point of Contact Joseph Locke Contracting Officer Network Contracting Office 7 joseph.locke@va.gov