36C24725Q0494.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799

POINT OF CONTACT*

Contracting Officer Darius Crane darius.crane@va.gov

(843) 577-5011

PLACE OF PERFORMANCE

Birmingham VA Medical Center

Patient Care Service

700 South 19th Street

Birmingham AL

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The Department of Veterans Affairs, Birmingham VAMC – Birmingham, AL 35233 has a requirement to procure Hospital Cart and Utensil Washer with accessories, and installation.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01 effective 11/12/2024.

The combined synopsis solicitation is 100% set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB). Note: Interested SDVOSB offerors must be registered in SAM.gov and be listed in SBA’s VetCert to be considered for Award.

The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 800 employees.

The FSC/PSC is 6515.

The Network Contracting Office (NCO 7) is seeking to purchase Hospital Cart and Utensil Washer with accessories, to include installation and testing at 3 locations.

All interested Vendors shall provide quotations for Brand Name or equal of the below items:

ITEM INFORMATION

LOCAL STOCK NUMBER: FW12102

LOCAL STOCK NUMBER: FD372

LOCAL STOCK NUMBER: SE101762

Vendor shall provide equipment described above or meet or exceed the below listed salient characteristics.

Instrument Cart Washer-Salient Characteristics

· Color touch screen microprocessor control system and visual progress indicator with intuitive icons.

· Manual swing doors with large viewing window to monitor load being processed inside chamber.

· Three factory-loaded cycles. Each is effective, fast and energy efficient. They are validated and can be customized (within allowable range of parameters) to meet specific operating requirements. Ten additional customizable cycles available. A decontamination cycle is also factory loaded to decontaminate chamber, load carrier, recirculation piping and optional reservoirs.

· Chamber illumination by long-life, energy efficient LED light.

· Space-saving, compact footprint.

· Rotating spray arm system providing entire chamber and complete load coverage.

· Slotted floor panels to improve drain ability and prevent residue accumulation.

· Conformity to seismic building code requirements

Delivery shall be provided no later than 30 days after receipt of order (ARO).

Commercial products shall comply with FAR Subpart 25.1 Buy American-Supplies.

Place of Delivery Contractor must deliver to:

700 South 19th Street South Birmingham, Alabama 35233

FOB: Destination Place of Performance Birmingham VAMC 700 South 19th Street South Birmingham, Alabama 35233

The installation should take place during normal business hours of 8:00am and 4:30pm EST, Monday through Friday, Federal Holidays excluded.

Brand Name Or Equal (BNOE) offers:

BNOE offers will be considered. BNOE offers must provide documentation that the alternate item is of the same form, fit, and function as the listed item.

Alternate submission:

Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished, or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Products and Commercial Services”

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services” Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Products and Commercial Services.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items”

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” The following subparagraphs of FAR 52.212-5 are applicable:

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct 2018) (31 U.S.C. 3332).

All quotes shall be sent to the Contracting Officer, Darius Crane at darius.crane@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors (price, past performance, speed of delivery) resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Instruction to Offerors All quoters shall submit your Quotes no later than March 27, 2025, at 08:30AM (EST), via email to darius.crane@va.gov . Please place in “ATTENTION: 36C24725Q0494 Hospital Cart and Utensil Washer” in the subject line of your email. All offers must include the solicitation number. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail no later than March 24, 2025, at 12:00PM (EST), via the same email address. Please place in “ATTENTION: 36C24725Q0494 Hospital Cart and Utensil Washer” in the subject line of your email. Questions received later than this time/date may not receive a response.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Combined Synopsis/Solicitation Notice