P02 Intent to Sole Source 36C24725Q0400 MOTOROLA RADIO COVERAGE.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* 544-25-4-4075-0061/ MOTOROLA RADIO COVERAGE/NEW BASE PLUS FOUR

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 30329

SOLICITATION NUMBER* 36C24725Q0400

RESPONSE DATE/TIME/ZONE 04-25-2025 12PM EASTERN TIME, NEW YORK,

USA

ARCHIVE 7 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SBA

PRODUCT SERVICE CODE* J049

NAICS CODE* 334220

CONTRACTING OFFICE ADDRESS DEPARTMENT OF VETERANS AFFAIRS

VETERANS HEALTH ADMINISTRATION

Network Contracting Office (NCO) 7

2957 CLAIRMONT ROAD NE, Suite 1200

Atlanta GA 30329

POINT OF CONTACT*

Contract Specialist

Jessica Cummings

Jessica.Cummings3@va.gov

(803) 776-4000 x7801

PLACE OF PERFORMANCE

ADDRESS Department of Veterans Affairs

William Jennings Bryan Dorn VAMC

6439 Gardners Ferry Road

Columbia SC

POSTAL CODE 29209

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a Sources Sought to conduct market research to determine the availability of Small Business vendors capable of providing the requirement for VA Police Radio Communication Service. Please see attached Statement of work for details. This requirement is a base plus 4 option years’ service for VA Police Radio Communication Service on behalf of the Columbia VA Medical Center located in Columbia, Georgia.

The sources sought does not guarantee the issuance of an RFQ. If you have the availability to provide the requirement, please respond to the sources sought with a capabilities statement. The sources sought is issued solely for information and planning purposes. It does not commit the Government to contract for any supply or service whatsoever. The VA is not, at this time, seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to the sources sought;

all costs associated with responding to the sources sought will be solely at the interested vendor’s expense. Not responding to the sources sought does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will not be returned.

Please note that requirements defined to date may change before a final solicitation is released. Sources Sought requirements are as follows: 1. Please acknowledge if your company is an authorized provider of the of these services. 2. Submit responses and related information via email to Jessica.Cummings3@va.gov by 12:00 PM EST, March 24, 2025. Proprietary/Confidential material shall be clearly marked on every page that contains such. Include the name, phone number, and email address of the lead from your organization. VA reserves the right not to respond to any or all emails or materials submitted. 3. Provide Past Performance (if applicable)

DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.

Statement of Work

VA Police Radio Communication Service

1. REQUIREMENT:

The contract shall be required to furnish services to allow access to communicate via APX 8000 radios with local and statewide Law Enforcement agencies for the Veterans Affairs Police Service on an annual basis.

2. BACKGROUND:

The WJB Dorn VA Medical Center is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Annually, the Medical Center serves approximately 56,116 patients. Satellite outpatient clinics located in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter, and Spartanburg, South Carolina.

3. PERIOD OF PERFORMANCE:

Period of performance: Base Year plus four (4) Option Years. During Base Year period, extended terms will be negotiated to have a complete year plus four Option Years.

Base Year: 1 July 2025 to 30 June 2026

Option Year 1 1 July 2026 to 30 June 2027

Option Year 2 1 July 2027 to 30 June 2028

Option Year 3 1 July 2028 to 30 June 2029

Option Year 4 1 July 2029 to 30 June 2030

4. PLACE OF PERFORMANCE:

Motorola Solutions, 6 Harbison Way, Columbia, SC 29212

5. DAYS AND HOURS OF OPERATION: Radio coverage is available Monday through Sunday, seven (7) days a week for a twenty-four (24) hour period to include Federal Holidays.

6. PERFORMANCE REQUIREMENTS:

Provide access to communicate with Statewide Law Enforcement through handheld portable APX 8000 radios using the PAL 800 coverage system. This will cover a total of fifteen (15) statewide radios, that will be used by officers at the WJB Dorn VAMC, Upstate Community Based Outpatient Clinics, and Lower State Community Based Outpatient Clinics. This service allows the VA Police to transmit with the local and surrounding area Law Enforcement Agencies for reasons of criminal pursuits, active crimes, Active Threat situations, Bomb Threat situations.

7. INVOICES:

a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:

Invoice Number and Date Contractor’s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due

b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

http://www.tungsten-network.com/us/en/

c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

• Tungsten e-Invoice Setup Information: 1-877-489-6135

• Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

• FSC e-Invoice Contact Information: 1-877-353-9791

• FSC e-invoice email: vafsccshd@va.gov

d. Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP

9. TERMINATION FOR CONVENIENCE: In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.

10. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

mailto:VA.Registration@Tungsten-Network.com http://vafsccshd@va.gov http://www.fsc.va.gov/EINVOICE.ASP

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Palmetto 800 Mission Critical Voice and Data Public Safety Network

Motorola Solutions - Palmetto 800 100 Innovation Place

Lexington, SC

29072 USA

Tel: (800) 353-0101

Pal8support@motorolasolutions.com

100 Innovation Place, Lexington, S.C., 29072

March 27th, 2025

To Whom It May Concern:

Thank you for your inquiry regarding interoperability radio service. Palmetto 800 is the sole provider of the 800 MHZ radio services for interoperability between the Veterans Affair Police Department and local law enforcement in South Carolina.

Cassie Vann Operations Manager mailto:Pal8support@motorolasolutions.com

10. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS: