S06-RFQ Amendment 0002-QA Clarifications.pdf

SUBJECT* Columbia Wheelchair Service-RFQ

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 29403-5799

SOLICITATION NUMBER* 36C24725Q0322

RESPONSE DATE/TIME/ZONE 03-05-2025 0800 EASTERN TIME, NEW YORK,

USA

ARCHIVE 15 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE SDVOSBC

PRODUCT SERVICE CODE* V212

NAICS CODE* 485991

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs

Ralph H. Johnson VA Medical Center

109 Bee Street

Charleston SC 29403-5799

POINT OF CONTACT*

Thomas Nicholls

Thomas.Nicholls@va.gov

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

0002 02-27-2025

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street

Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street

To all Offerors/Bidders

36C24725Q0322

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-05-2025 0800 EST

Please see following pages with clarifications to previously posted responses.

This RFQ will be extended and will close on March 05, 2024 @0800.

Thomas Nicholls Contracting Officer

11. How many trips, on average, are fulfilled daily Monday through Friday?

Ans: 60-85 trips a day.

Request for clarification: If you take 60 trips per day times 5 days per week times 52 weeks per year you have an estimated quantity of 15,600 trips per year (not including Saturdays). The pricing schedule only list an estimated quantity of 5,459 trips per year. Please clarify the number of trips, on average, are fulfilled daily Monday through Friday. If it is indeed 60-85 trips per day, then the pricing schedule will need to be changed to reflect the true estimated quantity.

Ans: Although the trips have increased due to our patient population, the trips are to be considered between 60-85 per week.

12. How many vehicles, on average, are utilized daily by the existing operator?

Ans: 18 Dedicated Vehicles with several staging areas around the state for different pickups.

Adjustment to previous Ans: After reviewing the current contract, 18 is a typo the contract says a minimum of at least 15.

Request for clarification: Seeing as though there is a discrepancy regarding the estimated number of daily trips, please clarify that there are indeed 18 dedicated vehicles with several staging areas around the state for different pickups. Ans: All vehicles used to provide services on this contract shall meet the following requirements, “A minimum of at lest 15 vehicles must be available to furnish necessary wheelchair van services”.

23. Again, if not, “Upstate SC” is a vague and ambiguous classification. If there will not be a revision of the CLIN description of supplies/services, please identify all zip codes within “Upstate SC” Please also identify “or other surrounding counties/cities in upstate of South Carolina” Ans: The bands were set in agreed to previously before this writer. However, it has worked with no previous confusion and therefore will not be changed.

Request for clarification: What are you referring to when you say "bands"? The term "bands" is not used anywhere in the solicitation. Please clarify. Ans: apologize for not clarifying Bands are not used in the contract, the time outside of a 25-mile radius is. We used the terms bands previously, but it is within and outside the radius.

26. Additionally, please provide how the contractor is supposed to bill a trip from the Spartanburg VA Clinic (Upstate) to the Rock Hill VA Clinic (Midlands) Ans: This is a one-way trip; it is not a multiple-stop trip. The rate will be charged by the band from Rock Hill to Spartanburg and the mileage outside of the Band back to the Midlands which is accessible in the previous contract.

Request for clarification: What are you referring to when you say "bands"? The term "bands" is not used anywhere in the solicitation. Ans: One trip shall be defined as beginning the point of origin, the movement to the patient destination, and then back to the point of location. The term Bands should not be used but 25-mile radius should have been used.

7. Confirming there is also compensation to Contractor when required to wait for a patient?

Which CLIN?

Ans: Wait time is clearly identified in the package. Wait time must be approved past an hour.

Request for clarification: Line item 0005 clearly states "Wait Time after 1st 30 minutes per Quarter per Hour." This contradicts your answer of an hour. Please clarify. Ans: For all trips within 25 miles from the patients designated pick up point to a designated delivery point, the contractor shall receive the flat rate award from that trip. Wait time, if waiting after the first fifteen (15) -minutes per quarter hour, shall be considered in the calculation off the charge for the trip. In no event shall the contractor receive reimbursement for a flat rate mileage charge for any mileage inside the 25-mile radius. Payment for mileage travel beyond the 25-mile radius shall be limited to the distance according to Bing maps.