36C24725Q0074.docx

36C24725Q0074

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

POINT OF CONTACT*

CONTRACTING OFFICER

SHERYL HARRIS

sheryl.harris5@va.gov email only

PLACE OF PERFORMANCE

RALPH H. JOHNSON VA MEDICAL CENTER

109 BEE STREET

CHARLESTON SC

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

DESCRIPTION

Combined Synopsis/Solicitation Notice

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. Solicitation 36C24725Q0074 is issued as a request for quotation. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. This solicitation is issued as A SDVOSB set-aside, the associated NAICS code is 492110 and small business size 1500 employees.

DESCRIPTION: The Department of Veterans Affairs, Networking Office 7 is looking to award a firm-fixed price contract and reimbursement will be on a per-delivery run basis. Courier Services for the Hinesville Community Based Outpatient Clinic (CBOC) located in Hinesville, Georgia, Savannah Primary Care Clinic (SPCC) located in Savannah, Georgia, Brunswick CBOC, GA, Beaufort Primary Care Clinic (BPCC) located in Beaufort, SC, CBOC Myrtle Beach located in Myrtle Beach, SC, Myrtle Beach Annex located in Myrtle Beach, SC, James Island Annex, SC; Montague Avenue Bldg., North Charleston, SC; Optometry Clinic, C&P Building, Naval Weapons Station (Goose Creek CBOC) in Goose Creek, SC, Trident Community Based Outpatient Clinic (TCBOC), Mental Health Clinic located in North Charleston, SC, Community Resource & Referral Center (CRRC), TeleMental Health Building (TMH Building), Brunswick CBOK located in Brunswick, GA; and Eye Clinic/Sleep Lab located in Goose Creek, SC.

TERMS: This requirement incorporates one or more clauses/provisions by reference, with the same force and effect as if they were given in full text. The full text of a clause or provision may be accessed at http:///www.acquisition.gov/far/index.html and http://www.va.gov/oal/library/vaar/. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their quotes. All Offerors must have an active registration in the System for Award Management (SAM), www.sam.gov, at the time of submittal.

QUESTIONS: Any questions pertaining to this requirement must be emailed to sheryl.harris5@va.gov no later than 10:00 AM CT, November 15, 2024, include Solicitation 36C24725Q0074 in the subject line of the email to ensure timely review and response. No questions will be accepted nor answered after this date and time. Response to questions will be posted as an amendment to the solicitation once the question period has expired. Offerors are responsible for monitoring Contracting Opportunities at www.sam.gov for any amendments to the solicitation as the government will not send notice of amendments. Representatives from potential Offerors or on behalf of potential Offerors shall not contact any VA Medical Center representative to discuss nor inquire about this solicitation.

DEADLINE: All offers/quotes must be submitted in a single email to sheryl.harris5@va.gov and received no later than 10:00 AM CT, November 27, 2024, include Solicitation 36C24725Q0074 in the subject line of the email. Offerors are encouraged to, and responsible for, reviewing the full solicitation (attached) for detailed requirement description, applicable terms and conditions, provisions, submittal instructions to offerors, and evaluation procedures prior to submitting their quotes.

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PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24725Q0074 11-08-2024 Sheryl Harris email only 11-27-2024 10:00 am

CST

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 X X 492110 1500 Employees N/A X See Delivery Schedule

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

PLEASE REFERENCE B.2 COST PRICE DELIVERY SCHEDULE AND

PERFORMANCE WORK STATEMENT.

Please send capability statment with complete SF1449 See CONTINUATION Page x X X Sheryl Harris Contracting Officer Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Sheryl Harris Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE ITEM INFORMATION

COURIER SERVICE CHARLESTON TO HINEVILLE GA TO SAVANNAH GA TO CHARLESTON

Contract Period: Base POP Begin: 12-28-2024 POP End: 12-27-2025

COURIER SERVICE CHARLESTON TO BEAUFORT SC TO CHARLESTON

COURIER SERVICE CHARLESTON TO BRUNSWICK GA TO CHARLESTON

COURIER SERVICE CHARLESTON AREA TO INCLUDE: JAMES ISLAND, NORTH CHARLESTON, AND GOOSE CREEK.

COURIER SERVICE CHARLESTON TO MYRTLE BEACH SC TO CHARLESTON

STAT Delivery (off schedule deliveries as needed)

COURIER SERVICE CHARLESTON TO HINEVILLE GA TO SAVANNAH GA TO CHARLESTON

Contract Period: Option 1 POP Begin: 12-28-2025 POP End: 12-27-2026

COURIER SERVICE CHARLESTON TO BEAUFORT SC TO CHARLESTON

COURIER SERVICE CHARLESTON TO BRUNSWICK GA TO CHARLESTON

COURIER SERVICE CHARLESTON AREA TO INCLUDE: JAMES ISLAND, NORTH CHARLESTON, AND GOOSE CREEK.

COURIER SERVICE CHARLESTON TO MYRTLE BEACH SC TO CHARLESTON

STAT Delivery (off schedule deliveries as needed)

COURIER SERVICE CHARLESTON TO HINEVILLE GA TO SAVANNAH GA TO CHARLESTON

Contract Period: Option 2 POP Begin: 12-28-2026 POP End: 12-27-2027

COURIER SERVICE CHARLESTON TO BEAUFORT SC TO CHARLESTON

COURIER SERVICE CHARLESTON TO BRUNSWICK GA TO CHARLESTON

COURIER SERVICE CHARLESTON AREA TO INCLUDE: JAMES ISLAND, NORTH CHARLESTON, AND GOOSE CREEK.

COURIER SERVICE CHARLESTON TO MYRTLE BEACH SC TO CHARLESTON

STAT Delivery (off schedule deliveries as needed)

COURIER SERVICE CHARLESTON TO HINEVILLE GA TO SAVANNAH GA TO CHARLESTON

Contract Period: Option 3 POP Begin: 12-28-2027 POP End: 12-27-2028

COURIER SERVICE CHARLESTON TO BEAUFORT SC TO CHARLESTON

COURIER SERVICE CHARLESTON TO BRUNSWICK GA TO CHARLESTON

COURIER SERVICE CHARLESTON AREA TO INCLUDE: JAMES ISLAND, NORTH CHARLESTON, AND GOOSE CREEK.

COURIER SERVICE CHARLESTON TO MYRTLE BEACH SC TO CHARLESTON

STAT Delivery (off schedule deliveries as needed)

COURIER SERVICE CHARLESTON TO HINEVILLE GA TO SAVANNAH GA TO CHARLESTON

Contract Period: Option 4 POP Begin: 12-28-2028 POP End: 12-27-2029

COURIER SERVICE CHARLESTON TO BEAUFORT SC TO CHARLESTON

COURIER SERVICE CHARLESTON TO BRUNSWICK GA TO CHARLESTON

COURIER SERVICE CHARLESTON AREA TO INCLUDE: JAMES ISLAND, NORTH CHARLESTON, AND GOOSE CREEK.

COURIER SERVICE CHARLESTON TO MYRTLE BEACH SC TO CHARLESTON

STAT Delivery (off schedule deliveries as needed)

B.3 DELIVERY SCHEDULE

RALPH H. JOHMSON VA MEDICAL CENTER

109 BEE STREET

CHARLESTON, SC 29401

USA

36C24725Q0074

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PERFORMANCE WORK STATEMENT

MEDICAL COURIER SERVICES

1. REQUIREMENT:

The contract will be a Firm-Fixed-Price contract and reimbursement will be on a per-delivery run basis. Courier Services for the Hinesville Community Based Outpatient Clinic (CBOC) located in Hinesville, Georgia, Savannah Primary Care Clinic (SPCC) located in Savannah, Georgia, Brunswick CBOC, GA, Beaufort Primary Care Clinic (BPCC) located in Beaufort, SC, CBOC Myrtle Beach located in Myrtle Beach, SC, Myrtle Beach Annex located in Myrtle Beach, SC, James Island Annex, SC; Montague Avenue Bldg., North Charleston, SC; Optometry Clinic, C&P Building, Naval Weapons Station (Goose Creek CBOC) in Goose Creek, SC, Trident Community Based Outpatient Clinic (TCBOC), Mental Health Clinic located in North Charleston, SC, Community Resource & Referral Center (CRRC), TeleMental Health Building (TMH Building), Brunswick CBOK located in Brunswick, GA; and Eye Clinic/Sleep Lab located in Goose Creek, SC. STAT courier services to any required business for a 25-mile radius (VA owned or other) for a maximum of 10 trips per year. Emergency calls may be made at any time, day or night to include weekend and holidays. When a request is made for STAT courier service, the response time for pick-up is less than one hour from time of the call.

2. BACKGROUND:

The Ralph H. Johnson VA Medical Center, opened in 1966, consists of one primary, secondary, and tertiary care facility located in Charleston, SC, serving over 67,000 Veterans in 21 counties, encompassing more than 15,000 square miles. Charleston VAMC is a 149 authorized bed tertiary care teaching hospital with 20 operating nursing home care beds and is dedicated to providing the highest quality of patient care and services to Veterans along the South Carolina and Georgia coasts. The full range of inpatient and outpatient care is provided including Medical and Surgical Intensive Care, and Medical/Surgical. The Ralph H. Johnson VA Medical Center provides comprehensive health care through primary care, tertiary care, and long-term care in areas of medicine, surgery, psychiatry, physical medicine and rehabilitation, neurology, women's health and dentistry. Specialty services include Cardiothoracic Surgery, Neurosurgery, Orthopedics, Mental Health programs for PTSD, Substance Use Disorders, Military Sexual Trauma, Cardiology, Oncology, Nephrology, Pulmonary and Geriatrics. The VAMC includes five Community Based Outpatient Clinics (CBOC) located in Beaufort, Goose Creek and Myrtle Beach, South Carolina, and Savannah and Hinesville, Georgia, as well as an annex in North Charleston. The Ralph H. Johnson VA Medical Center also supports three Vet Centers located in Myrtle Beach, South Carolina, and Hinesville and Savannah, Georgia. The timely and accurate deployment of medical grade gasses is vital to maintain quality healthcare and to ensure these facilities are able to provide critical care when needed without delay.

A. DEFINITIONS AND ACRONYMS

Contracting Officer (CO) – The person executing this contract on behalf of the Government with the authority to enter and administer contracts and make related determinations and findings.

Contracting Officer’s Representative (COR) – A person appointed by the CO to take necessary action to ensure the endor performs in accordance with and adheres to the specifications contained in the contractand to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken.

PWS: Performance Work Statement RHJVAMC: Ralph H. Johnson VA Medical Center VA

3. PERIOD OF PERFORMANCE:

This requirement is for one (1) base year with four (4) one-year option periods.

4. PLACE OF PERFORMANCE:

Main Facility – 109 Bee Street Charleston, SC 29401 Hinesville CBOC – 500 East Oglethorpe Hwy, Hinesville, GA 31313 –138 Miles Savannah CBOC – 1170 Shawnee Street, Savannah, GA 31419 –120 Miles 2.06 Miles Myrtle Beach CBOC – 1800 Airpark Drive, Myrtle Beach, SC 29577 – 92.8 Miles Trident CBOC—9237 University Blvd, North Charleston, SC 29406 – 17.1 Miles Beaufort Primary Care Clinic (BPCC) – 1 Pinckney Road, Beaufort SC, 29902 – 70.9 Miles James Island Annex– 325 Folly Road, James Island SC -- 2.5 Miles Montague Avenue Bldg, – 3355 W. Montague Avenue, North Charleston, SC – 9.4 Miles Optometry Clinic in Goose Creek – 746 Pulaski Street, Goose Creek, SC 29418 – 18.7 Miles Naval Weapons Station (Goose Creek CBOC) – NNPTC Circle, Goose Creek, SC 29418 – 19.5 Miles Community Resource & Referral Center – 2424 City Hall Lane, North Charleston, SC 29406 – 9.2 Miles TeleMental Health Building – 3129 West Montague Avenue, North Charleston, SC 29418 – 8.6 Miles North Charleston CBOC – 3450 Rivers Avenue, North Charleston, SC 29406 – 12.5 Miles Brunswick CBOC – 93 Benchmark Way, Brunswick, GA 31520 (Rm 120) - 173 Miles Eye Clinic/Sleep Lab – 7 South Alliance Drive, Goose Creek, SC 29445 – 20.5 Miles

5. DAYS AND HOURS OF OPERATION:

Services are to be performed during normal business hours Monday--Friday, 8:00 a.m. – 6:30 p.m.

Excluding weekends and Federal holidays observed by the Federal Government: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving, Christmas and any day specifically declared by the President of the United States to be a national holiday. The exception is when a STAT courier service is required.

6. PERFORMANCE REQUIREMENTS:

6A – General Requirements

· This request will be for transporting of said materials between the Ralph H. Johnson VA Medical Center, Charleston, SC and the areas listed above in the “Place of Performance” section.

· The Contractor is expected to pick up and deliver items such as blood and blood components, laboratory specimens, laboratory transport containers, patient records, medical supplies, pharmaceuticals (including controlled substances), mail, small packages/bins, and other related items as requested.

· Packages/bins NOT to exceed 50 pounds individually

· The Contractor must maintain a record of daily courier pick-ups and deliveries indicating time and date of pick-up, delivery, number of packages, description of items, and signatures.

· Each facility for pick-up will provide the courier service a contact person to sign and date their record log.

· Out-going mail, miscellaneous documents and/or small packages will be ready for pick-up and delivery as needed when the courier arrives at the times specified below.

· All drivers must be of legal age, possess valid licenses and maintain a neat, clean and professional appearance.

· Drivers must be able to speak, understand, and write English.

· Drivers must possess identification showing contractor names and job title.

· The vendor is responsible for the actions and conduct of its employees and will assure they are compliant with all VA building and parking regulations, policies and guidelines while conducting business on Government property and for the VA.

· Drivers shall not make any personal stops in performance of duties under this contract, nor shall any unauthorized passenger accompany the driver during contract work.

· Drivers shall observe the smoking policy of the VA and only smoke in designated areas.

· The vendor shall institute a replacement driver if the designated driver calls out or is unable to perform their duties.

· All vehicles used in performance of this contract shall be registered, licensed and meet the minimum vehicle requirements as mandated by the Department of Transportation and the State in which the vehicle is registered in.

· The Government reserves the right to inspect the vehicles and investigate the responsibility of bidder to perform the work outlined in this contract and reject any offer should contractor be lacking.

· Courier may park free in designated parking spaces for visitors at the VAMC Charleston and enter through the Visitor’s entrance. Free parking will also be available for the courier at the loading docks at each pick-up and delivery facility.

· Courier may not park in parking spaces reserved for government vehicles or in parking spaces pre-designated for others.

· Contractor shall contact the Contracting Officer Representative should weather conditions delay or cause cancellation of services.

· Due to the nature of this business, it is necessary for the Contractor to furnish vehicles that operate safely in difficult weather conditions. Cancellation should only occur as a last resort or due to acts of God.

· Contractor must assure the confidentiality of all patient information and records being transported and will be held liable in the event of any breach of confidentiality. The contractor shall comply with provision of the Federal Privacy Act of 1974 (Public Law 93-579). HIPPA Clause

· Contractor shall develop and maintain a quality control program to assure the above qualifications are consistently met. Contractor must demonstrate ability to immediately remedy any violations of the above requirements. VA reserves the right to perform periodic inspections to ensure compliance.

· VA requests identified as emergent, urgent, or immediate (STAT) from 8:00am – 4:00pm, Monday through Friday shall be picked up by the Contractor within 30 minutes of receipt of the VA telephone request unless the distances involved make it a physical impossibility to do so, in which case VA and Contractor shall agree upon mutually acceptable pick-up/delivery times at the time of the request. VA and/or the sending/receiving facility may request driver signatures as written documentation of pick-up and delivery by use of specimen/package track logs or other similar mechanism.

6B—Pharmacy Specific Requirements

· The contractor will be required to sign for all packages of medication being transported.

· The daily deliveries may include controlled substance medications which will be stored in a locked box, with a numbered lock, provided by the VA.

· It is expected that the contractor will go directly to the delivery location when leaving the VA with the medications.

· The driver will be expected to comply with paperwork requirements developed by the VAMC to support documentation of the chain of custody for medications.

· The driver will be expected to deliver all pharmaceuticals including controlled substances to a Pharmacist, Pharmacy Technician, Registered Nurse (RN), or designee. Pharmaceuticals can never be left unattended/unsecured.

6C—Lab Specific requirements

· All Laboratory specimens shall be properly packaged and labeled to indicate the general nature of the material being transported. They shall be packaged in a container secured in the vehicle body to prevent movement. Laboratory specimens are to be transported in accordance with specified temperature requirements. Room temperature specimens will be transported inside a cooler. Refrigerated specimens must be transported in a cooler with regular ice or cold packs. Frozen specimens will be transported in a cooler packed with dry ice.

· All lab specimens will be packaged and ready to be picked up at the agreed upon time.

· The VAMC will provide OSHA approved cooler and refrigerant packs to keep specimens refrigerated during transport.

· Specimens that require room temperature transport will only need to be protected from the heat. Room Temperature specimens will be transported inside a cooler.

· At the Vendor’s expense, all drivers/couriers must be trained on Universal Precautions for the handling of biohazard materials and include use of infectious disease specimen handling procedures in case of spills or accidents. This training shall also include mandatory Hazardous Materials training, temperature control, and record keeping.

· Accidental/emergency Spill Kits must be provided by the vendor and carried in the vehicle at all times.

· Unscheduled spot checks by appropriate/designated VAMC staff may occur during the term of the purchase order.

· A list of names to include COR will be provided upon award.

· Written Statements and/or Certificates of completion must be provided to the COR annually for each driver/courier used in the performance of the duties listed within this document.

· The COR will verify training prior to award of purchase order.

· All Laboratory specimens shall be properly packaged and labeled to indicate the general nature of the material being transported. They shall be packaged in a container secured in the vehicle body to prevent movement. Laboratory specimens are to be transported in accordance with specified temperature requirements. Room temperature specimens will be transported inside a cooler. Refrigerated specimens must be transported in a cooler with regular ice or cold packs. Frozen specimens will be transported in a cooler packed with dry ice.

· The daily deliveries may include blood specimens which will be stored in a locked box, with a breakaway lock, provided by the VA.

7. PICK-UP AND DELIVERY SCHEDULES:

Vendor will be expected to start their day at the Main Facility (109 Bee Street) and end their day at the Main Facility. It is up to the vendor to determine the best routes and times for pick-up and delivery as long as they are within the times listed next to each location below. Locations that have Lab Specimens cannot be picked up before 3:00 pm. Consolidation of pickups/deliveries is allowed and encouraged as long as they can be done within the times listed below.

Ralph H. Johnson VAMC personnel will have all items packaged for transport no later than 3:00 pm daily. (This includes Lab specimens) Any items that cannot be packaged by that time will be picked up the following day.

The courier will not leave any items at any location unattended. If no one is available to accept the items (files, pharmaceuticals, lab specimens, etc.) then the vendor will bring those items to the RHJ VAMC Main Facility where it will be stored until the following day.

Main Facility – 109 Bee Street Charleston, SC 29401

· Pick up any time after 8:30 am

· Pickup mail, documents and/or small packages from Mail Room, D112 at the Ralph H. Johnson VA Medical Center

· Pickup prescriptions from the Pharmacy located in the Lobby area, Room A104

· Pickup bins and/or lab materials at BB211 Hinesville CBOC – 500 East Oglethorpe Hwy, Hinesville, GA 31313 –138 Miles - POC: Tracey Nelson Tracey.Nelson2@va.gov 912-408-2944 ext. 359244 or 813-846-4152

· Deliver to/Pick up from this facility any time AFTER 3:00 pm and BEFORE 4:15pm

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility; leave any other items behind until the next business day.

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room D112 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy in the Lobby area, Room A104, of the Main Facility at 109 Bee Street

NOTE:

Timelines are crucial for travel from Hinesville CBOC to Savannah CBOC before the 1615 daily deadline. If the driver cannot arrive at Savannah CBOC before the deadline, and Designated Pharmacy Staff is unavailable, pharmaceuticals shall not be left behind, but shall be returned to Ralph H. Johnson VA Medical Center for proper storage until the following day.

Savannah CBOC – 1170 Shawnee Street, Savannah, GA 31419 –120 Miles - POC: Susan Robertson Susan.Robertson@va.gov 912-920-0214 ext. 412182

· Deliver to/Pick up from this facility any time AFTER 3:00 pm and BEFORE 4:15pm

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility; leave any other items behind until the next business day.

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room D112 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy, Room A104, at the Main Facility at 109 Bee Street Myrtle Beach CBOC – 1800 Airpark Drive Myrtle Beach, South Carolina 29577 – 92.8 Miles – POC: John Attaway, john.attaway@va.gov, 843-477-0177

· Deliver to/Pick up from this facility any time AFTER 3:00 pm and BEFORE 4:15pm

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room D112 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy, Room A104, at the Main Facility at 109 Bee Street Trident Specialty CBOC—9237 University Blvd, North Charleston, SC 29406 – 17.1 Miles POC: Jared Jones Jared.Jones@va.gov 843-214-9441 or 843-818-6694 ext. 346994 **This location requires two round trips daily!

· Deliver to/Pick up from this facility between 10:00am-11:00am (first trip) and between 3:45pm- 4:15pm (second trip)

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 12:00 pm (for first trip) and 6:30pm (for the 2nd trip)

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room F202 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy in the Lobby area, Room AA101A, of the Main Facility at 109 Bee Street Beaufort Primary Care Clinic (BPCC) – 1 Pinckney Road, Beaufort SC, 29902 – POC: Travis Robbins, travis.robbins@va.gov 843-270-8231

· Deliver to/Pick up from this facility any time AFTER 3:00 pm and BEFORE 4:15pm

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room D112 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy, Room A104, at the Main Facility at 109 Bee Street James Island Annex– 325 Folly Road, James Island SC -- 2.5 Miles -- 2.5 Miles – POC: Lorie Shepperd Lorie.Shepperd@va.gov 843-762-5559 ext. 363375

· Deliver to/Pick up from this facility any time

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

Community Care Bldg, – 3355 W. Montague Avenue, North Charleston, SC – 9.4 Miles – POC: Doug Kifer, douglas.kifer@va.gov, 843-739-7688

· Deliver to/Pick up from this facility any time

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room D112 at the Main Facility

Optometry Clinic in Goose Creek – 746 Pulaski Street, Goose Creek, SC 29418 – 18.7 Miles POC: Jared Jones Jared.Jones@va.gov 843-214-9441 or 843-818-6694 ext. 346994

· Deliver to/Pick up from this facility any time

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room D112 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy, Room A104 at the Main Facility at 109 Bee Street Naval Weapons Station (Goose Creek CBOC) – NNPTC Circle, Goose Creek, SC 29418 – 19.5 Miles POC: Jared Jones Jared.Jones@va.gov 843-214-9441 or 843-818-6694 ext. 346994 **This location requires two round trips daily!

· Deliver to/Pick up from this facility between 10:00am-11:00am (first trip) and between 3:45pm- 4:15pm (second trip)

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 12:00 pm (for first trip) and 6:30pm (for the 2nd trip)

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room F202 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy in the Lobby area, Room AA101A, of the Main Facility at 109 Bee Street Eye Clinic/Sleep Lab – 7 South Alliance Drive, Goose Creek, SC 29418 –20.5 Miles POC: Jared Jones Jared.Jones@va.gov 843-214-9441 or 843-818-6694 ext. 346994 This location requires one round trip daily!

· Deliver to/Pick up from this facility any time AFTER 9:30am and BEFORE 4:15pm

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

Community Resource & Referral Center – 2424 City Hall Lane, North Charleston, SC 29406 – 9.2 Miles - POC: Margaret Boyle Margaret.Boyle@va.gov 843-259-8142 or 843-789-7765 ext. 207765

· Deliver to/Pick up from this facility any time AFTER 2:30pm and BEFORE 4:15pm

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room D112 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy in the Lobby area, Room A104 of the Main Facility at 109 Bee Street Brunswick CBOC – 93 Benchmark Way, Brunswick GA 31520 –173 Miles - POC: Donna Ammons, Nurse Manager, 912-261-2355 x46044, donna.ammons@va.gov

· Deliver to/Pick up from this facility any time AFTER 2:00 pm and BEFORE 4:15pm

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility; leave any other items behind until the next business day.

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 6:30pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room A104 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy in the Lobby area, Room A104 of the Main Facility at 109 Bee Street TeleMental Health Building – 3129 West Montague Avenue, North Charleston, SC 29418 – 8.6 Miles; POC: Bridgette Heyward Bridgette.Heyward@va.gov 843-577-5011 ext. 205061

· Deliver to/Pick up from this facility any time

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Deliver to the Main Facility prior to 4:00pm

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room D112 at the Main Facility North Charleston CBOC – 6450 Rivers Ave, North Charleston, SC 29406 - 12.5 Miles - POC: Jared Jones Jared.Jones@va.gov 843-214-9441 or 843-818-6694 ext. 346994 **This location requires two round trips daily!

· Deliver to/Pick up from this facility between 10:00am-11:00am (first trip) and between 3:45pm- 4:15pm (second trip)

· All items picked up from the Main Facility should be delivered to this facility

· Pickup mail, documents and/or small packages from this facility

· Pickup bins containing C&P records from this facility

· Pickup Lab specimens from this facility

· Pickup any pharmaceuticals from this facility

· Deliver to the Main Facility prior to 12:00 pm (for first trip) and 6:30pm (for the 2nd trip)

· Deliver mail, documents and/or small packages picked up from this facility to the mailroom, room D112 at the main facility

· Deliver any bins containing records picked up from this facility to Room F202 at the Main Facility

· Deliver Lab Specimens picked up from this facility to room BB211 at the Main Facility

· Deliver any pharmaceuticals picked up from this facility to the Pharmacy in the Lobby area, Room AA101A, of the Main Facility at 109 Bee Street A. Quality Control:

The Contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The Contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The Contractor shall immediately notify the COR upon receipt of a customer complaint in order that joint validation may be accomplished. The Contractor is responsible for quality control and specification compliance.

B. Parking and VA Regulations:

Contractor shall only park in the appropriate designated parking areas. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

VA SENSITIVE INFORMATION & SECURITY REQUIREMENTS RECORDS MANAGEMENT OBLIGATIONS

A. Applicability

This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions

“Federal Record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. RHJ VAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of RHJ VAMC or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to RHJ VAMC. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to RHJ VAMC control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [FACILITY] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with RHJ VAMC policy.

8. The Contractor shall not create or maintain any records containing any non-public RHJ VAMC information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The RHJ VAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S.