Exhibit B Statement of Work with Space req and PFD.pdf

Birmingham VAHCS – Huntsville Specialty Care Clinic Lease

Statement of Work

I. INTRODUCTION

The mission of the Birmingham VA Healthcare System (BVAHCS) is to provide the highest quality health care to our nation’s veterans. To accomplish this mission, we must expand services in the Huntsville, AL market. This expansion of services, in the existing Huntsville Outpatient Clinic, requires that Specialty Care Services be relocated into a new, leased space.

GENERAL SCOPE OF WORK

The BVAHCS is seeking a suitable site to relocate Specialty Care Services to.

The suitable space will meet the following general requirements, as well as all other contractual requirements:

1. Space to be 6,000-8,000 rentable square feet, yielding 5,600-7,600 net usable square feet.

2. Break-down of space to be in accordance with the Space & Equipment Planning System (SEPS) plan that is included with this SOW.

3. Ideal space to be available through an academic affiliate of the BVAHCS.

4. Space to be located within the defined geographic boundaries of:

a. Bounded on the North: From the Intersection of Old Railroad Bed Rd and Nick Davis Rd, east to Jeff Rd NW, south to Douglass Rd NW, East to Admore Hwy, southeast to Springfield Rd NW, east to Pulaski Pike NW, north to Winchester Rd NW, East to Homer Nance Rd

b. Bounded on the South: From the intersection of I-565 and County Line Rd, east to Wall Triana Hwy SW, south to Martin Rd SW, east to Whitesburg Dr, north to Four Mile Post Rd SE (becoming Cecil Ashburn Dr SE, becoming Sutton Rd), east to US-431

c. Bounded on the West: From the intersection of I-565 and County Line Rd (becoming Old Railroad Bed Rd), north to the intersection of Nick Davis Rd

d. Bounded on the East: From the intersection of Winchester Rd NW and Homer Nance Rd, south to Jordan Rd, south to Ryland Pike, west to US-72, south to Dug Hill Rd, south to US-431, south to Sutton Rd

5. Space to be available for activation within 120-calendar days of contract award.

6. Space to be fully accessible by the standards set by the Americans with Disabilities Act (ADA).

II. Period of Performance

A. Space to be available for activation within 120-calendar days of contract award.

B. Lease period to include a 7-year firm term.

C. Lease period to include five 1-year optional terms.

III. Deliverables A. Proposed site address B. Proposed site floor plan C. Proposed site existing finishes (floor, walls, ceilings, and fixtures) by room D. Proposed site available square footage E. Proposed site availability date

VII. Records Management

1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a);

36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VIII. Other Provisions

1. Items provided by Birmingham VAHCS: SEPS plan and delineated area

End of SOW

SPACE REQUIRMENT PACKAGE

(HUNTSVILLE SPECIALTY CARE CLINIC)

1. BUSINESS JUSTIFICATION:

The establishment of a separate Outpatient Specialty Care Clinic space would allow for Primary Care to expand within the existing 47,800 NUSF Huntsville Outpatient Clinic (ACC LG4187S2M), reducing access-to-care gaps. Specialty Care services are currently being fee based out to the community, because of a lack of space in the current 47,800 NUSF Huntsville Outpatient Clinic. Seeking this 12-year lease opportunity in the local area will allow the move of our Specialty Care Providers and support staff to free up critically needed space for Primary Care delivery in the existing 47,800 NUSF Clinic.

2. REQUIRED SPACE IN NET USABLE SQUARE FEET (NUSF): 6,800

3. TYPE OF SPACE: Specialty Care exam/treatment

4. SPACE USE TYPE: Clinical

5. NUMBER OF PERSONNEL: 25

6. NUMBER OF PARKING SPACES: 60

7. DESIRED OCCUPANCY DATE: 06/30/2024

8. DESIRED LEASE TERM: 7-years firm, 5-one year options

9. DELINEATED AREA:

Bounded on the North: From the Intersection of Old Railroad Bed Rd and Nick Davis Rd, east to Jeff Rd NW, south to Douglass Rd NW, East to Admore Hwy, southeast to Springfield Rd NW, east to Pulaski Pike NW, north to Winchester Rd NW, East to Homer Nance Rd

Bounded on the South: From the intersection of I-565 and County Line Rd, east to Wall Triana Hwy SW, south to Martin Rd SW, east to Whitesburg Dr, north to Four Mile Post Rd SE (becoming Cecil Ashburn Dr SE, becoming Sutton Rd), east to US-431

Bounded on the West: From the intersection of I-565 and County Line Rd (becoming Old Railroad Bed Rd), north to the intersection of Nick Davis Rd

Bounded on the East: From the intersection of Winchester Rd NW and Homer Nance Rd, south to Jordan Rd, south to Ryland Pike, west to US-72, south to Dug Hill Rd, south to US-431, south to Sutton Rd

10. SPECIAL REQUIREMENTS: ADA compliant, space to be compliant with all VA requirements and standards.

11. AGENCY SPECIFIC REQUIREMENTS (ASR): N/A

Attachment: Space Plan

PROGRAM FOR DESIGN

SPECIALTY CARE CLINIC HSV

HSV

HUNTSVILLE, AL

Projected Year: 2024 Midpoint Year: 2024

VISN: 7 State: AL State: 521 Station: Birmingham

Installation: VA Medical Center, Birmingham

Project Created: 9/7/2023 11:46:56 AM by Aerial Williams Space Plan Last Edited: 10/23/2023 2:26:52 PM by Aerial Williams

Contents List Created: by Contents List Last Edited: by

Report Generated: 23 Oct 2023 02:28PM ET

SPECIALTY CARE CLINIC HSV (HSV)

Department: 01 - COMMUNITY BASED OUTPATIENT CLINIC (CBOC) (265)

Functional Area: 03 - VETERAN WELCOME AREA / MAIN STREET

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

1 CWV02 CBOC Lactation Room, Wm Vet Svc 80 80 1 0

1 SB003 CBOC Waiting / Guest Seating, Bldg Sprt 200 200 1 0

1 SB163 CBOC Bariatric Patient Toilet, Bldg Sprt 75 75 1 0

1 SB191 CBOC Universal Single Occupant Toilet, Bldg Sprt 65 65 1 0

1 SC165 CBOC Assisted Veteran Electronic Check-in, Clncl Sprt 35 35 1 0

FA Totals: Room Qty: 5 Net Area: 455 Gross Area: 683

Department: 01 - COMMUNITY BASED OUTPATIENT CLINIC (CBOC) (265)

Functional Area: 04 - CAFE / REFRESHMENT AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

1 SV381 CBOC Refreshment Station, Bldg Sprt 80 80 1 0

FA Totals: Room Qty: 1 Net Area: 80 Gross Area: 120

Department: 01 - COMMUNITY BASED OUTPATIENT CLINIC (CBOC) (265)

Functional Area: 07 - LABORATORY MEDICINE AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

1 CL823 CBOC Laboratory Specimen Processing, Path Svc 120 120 1 0

1 CL831 CBOC Laboratory Clean Supply Storage Room, Path Svc 60 60 1 0

FA Totals: Room Qty: 2 Net Area: 180 Gross Area: 270

Department: 01 - COMMUNITY BASED OUTPATIENT CLINIC (CBOC) (265)

Functional Area: 09 - PATIENT CARE AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

18 OCB41 Patient Care Room, CBOC 140 2520 1 0

2 SB201 CBOC Patient Toilet, Bldg Sprt 75 150 1 0

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Functional Area: 09 - PATIENT CARE AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

1 SC066 CBOC Accessible Patient Height & Weight Station, Clncl Sprt 60 60 1 0

FA Totals: Room Qty: 21 Net Area: 2,730 Gross Area: 4,095

Department: 01 - COMMUNITY BASED OUTPATIENT CLINIC (CBOC) (265)

Functional Area: 10 - TEAMWORK AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

1 SS268 CBOC Team Copy / Supply Alcove, Stff Sprt 50 50 1 0

1 SS291 CBOC Huddle Space, Stff Sprt 132 132 1 0

FA Totals: Room Qty: 2 Net Area: 182 Gross Area: 273

Department: 01 - COMMUNITY BASED OUTPATIENT CLINIC (CBOC) (265)

Functional Area: 11 - LOGISTICS AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

1 SB721 CBOC Medical Equipment Storage Room, Lgstcs Svc 80 80 1 0

1 SB741 CBOC Clinical Supplies Storage Room, Lgstcs Svc 60 60 1 0

1 SB763 CBOC Sterile Supplies Storage Room, Lgstcs Svc 60 60 1 0

1 SC391 CBOC Telecommunications Room (TR), OIT 100 100 1 0

1 SC393 CBOC Demarc Room, OIT 80 80 1 0

FA Totals: Room Qty: 5 Net Area: 380 Gross Area: 570

Department: 01 - COMMUNITY BASED OUTPATIENT CLINIC (CBOC) (265)

Functional Area: 13 - MANAGEMENT AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

1 SS101 CBOC Staff Conference Room, Educ Svc 200 200 1 0

1 SS218 CBOC Administrative Staff Workstation, Stff Sprt 56 56 1 0

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Functional Area: 13 - MANAGEMENT AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

FA Totals: Room Qty: 2 Net Area: 256 Gross Area: 384

Department: 01 - COMMUNITY BASED OUTPATIENT CLINIC (CBOC) (265)

Functional Area: 14 - STAFF WELLNESS AREA

Qty Room Code Room Name Unit Area Net Area Const Phase Const Type

2 SB191 CBOC Universal Staff Toilet, Bldg Sprt 65 130 1 0

1 SS251 CBOC Staff Personal Property Locker Alcove, Stff Sprt 40 40 1 0

1 SS262 CBOC Clinical Neighborhood Staff Multipurpose Room / Breakroom, Stff Sprt 100 100 1 0

FA Totals: Room Qty: 4 Net Area: 270 Gross Area: 405

Dept Totals: Room Qty: 42 Net Area: 4,533 Gross Area: 6,800

Building Totals: Room Qty: 42 Net Area: 4,533 Sum of Dept Gross Area: 6,800 Gross Area: 9,179

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