36C24724R0054 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker

GA

30084 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker

GA

30084 To all Offerors/Bidders

36C24724R0054 04-26-2024

X

X Subject: Birmingham Home Oxygen Services - RFP: 36C24724R0054 - Amendment 003 Purpose: Revised PWS and Q&A

1. Response to questions 2, 8, 16, 25, 26, 68, 69, and 70 was revised.

2. Section 5.7a and 6.3m was revised in the Performance Work Statement.

There are no other changes pertaining to this amendment.

The close date of RFP: 36C24724R0054 remains June 5, 2024. Nothing Follows.

Leonard Robinson Contract Officer

VA-VHA-RPOE-2024-0070

Birmingham Home Oxygen Services Questions and Answers Update

2. Is the contractor required to have a location in place at the time of bid? Or can one be set up as soon as an award is made?

Answer: Prior to award

68. Does this contract require vendor to have a location with-in 50 miles before award of contract?

Answer: Prior to award

69. Does this contract require Vendor to be licensed with the Alabama Board of Pharmacy prior to award of contract?

Answer: Prior to award

70. Does this contract require vendor to have an Alabama HME license prior to contract?

Answer: Prior to award

8. Homefill systems are listed in the SOW but not a line item. Are there going to be homefills provided on this contract?

Answer: This is currently not a service being provided but the VA want the option if later needed.

16. 0006-4006 M/H Cylinder – Rental - Are these Line Items for rental of ALL M/H backup cylinders or only for those not used in conjunction with concentrator rental?

Answer: Per the PWS, back-up cylinders rental is at no charge to the VA. The content in the cylinder are charged.

25. Page 9 states: “3.4 PATIENT EDUCATION REQUIREMENTS: a. The Contractor shall provide education to each patient at the time of set-up, and every six (6) months thereafter, and assess the need for reinforcement during visits.”

Question 1: Is a Respiratory Therapist required to provide the patient education requirements at the time of set-up, and every six (6) months thereafter?

Answer: No. but the Respiratory Therapist have to follow-up within 7 days of set-up and then conduct annual services

26. Question 2: Line item 0023 is for an Annual Visit. However, section 3.4 suggests that the VA requires a visit every six (6) months. Please clarify if the VA is requiring visits every six (6) months or annually.

Answer: RT visits will be conducted annually instead of every 6 months for education purposes. This will be changed in the PWS. (3.4). More visits may be requested by the facility. There is also a CLIN for just RT Visits. Also please see 4.5 for ventilator patients.

1.0 SUMMARY REPORT OF SERVICES RENDERED

The Contractor shall submit a summary report of services rendered with each monthly submission of an invoice. The report submission, which shall consist of a spreadsheet that includes the data identified below, shall consist of a printed report and the report provided on electronic media (DVD or CD), to include the following:

a. Master Patient List- consisting of all active patients, highlighting patient names for which an invoice submitted for that month.

b. Number of new patient set-up. List and activation date.

c. Number of plans of care changes. Patient list and date of change.

d. Number of discontinued prescriptions. Patient list, date and reason for discontinuation; prescription duration expired, discontinued by clinical order or patient death.

e. Total number of service deliveries, number of unique patients visited, number of patients not visited in 30 days, <=60 days, <=90 days. Number of patients on travel of extended stay outside of jurisdiction.

f. Non-Compliance - consists of listing all non-compliant patients and the reason for non-compliance, to be organized in the 4 major categories listed below.

g. Number of patients unable to be located. Number of attempts to locate patient. Provide list and date of last recorded visit.

h. Number of unannounced follow-up visits by the Contractor to the patient’s home following Contractor delivery staff service visits to verify employee compliance with service delivery expectations, infection control policy and veracity of data entry.

i. List of all patients with oxygen concentrators in use for at least 20 days, detailing hours of use since last visit. Provide actual hours of use and daily average. Note exception when concentrator is exchanged.

j. Outcome of performance improvement efforts.

k. List of all home oxygen patients requiring recurring patient education for non-compliance with plan of care (i.e., safety, non-smoking signs, oxygen liter flow found more than prescribed level, patients who have a history of smoking with oxygen).

l. List of expiring oxygen prescriptions within 30 days, and another list expiring within 90 days.

m. List of dates of which patients receive annual re-education.