JA Emergency Remediation Building A Redacted.pdf

J&A | 36C247-24-AP-1035 – Project #508-24-110 - Building A Abatement

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C247-24-AP-1035

1. Contracting Activity:

Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 7, for the Atlanta VA Medical Center. Funding for this requirement has been provided via PR-IFCAP #508-24-1-539-0005.

2. Nature and/or Description of the Action Being Processed:

This requirement calls for the drying, remediation of walls and floors, and mold abatement within different sections of A-Building. This work is intended to facilitate the work of the staff for the various areas between all three floors of A-Building.

An incident occurred in the MICU Medical Intensive Care Unit 2nd Floor at Joseph Maxwell Cleland AVAMC. On November 23rd, 2023, MICU experienced a break in cabinet equipment that houses plumbing for toiletries and a sinks for patient rooms.

This resulted in damaged walls, floors, ceilings, cabinetry, and numerous pieces of equipment in both the immediate area, 1st floor and ground floor below. MICU patients have been relocated to another location on a temporary basis until the area can be restored to normal operations. Radiology equipment experienced water damage and was temporarily shut down due to the water infiltration. Sections of Radiology have been walled off and taken out of service. Including Radiology and MICU there is approximately 77 rooms that have been affected by water infiltration resulting in mass movements of staff and patients. This has caused related patient care issues with the number of available ICU beds and operations for numerous service lines to include Radiology for the VAMC.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (PWS), except as may otherwise be specified. Furnish labor, parts, supplies and equipment necessary to provide emergency remediation to multiple floors affected by water leak located on the 2nd Floor of A-Building. Site location is at Joseph Maxwell Cleland Atlanta VA Medical Center, 1670 Clairmont Road, Decatur, GA 30033:

Identified spaces:

1. Perform a thorough assessment of spaces and floors affected by water infiltration.

2. Develop a record of each space identified per floor.

3. Annotate each room by floor areas affected and extent of damage.

4. Develop schedule and plan for containment of spaces.

5. Develop schedule and plan for deconstructing rooms.

6. Develop schedule and plan for constructing rooms.

7. Develop schedule and plan for (IAQ) Indoor Air Quality Testing.

Containment of spaces:

1. For each space taken out of service include but not limited to:

a. Building of barriers and walls with access to areas that are damaged per hospital policies and regulations.

b. Post signage at each location notifying that the space is currently unavailable for use due to water infiltration.

c. Cover any equipment and/or hardware throughout spaces with plastic or move to another location to circumvent any further water damage if applicable.

d. Identified areas that need additional construction that will need negative pressure HEPA filtration / Air scrubbers shall be used per hospital policies, regulations, and guidelines per Infection Control.

e. Provide necessary airlock and/or decontamination chambers and anterooms were deemed necessary by Infection Control.

f. Provide necessary walk-off construction mats where demolition occurs.

g. Provide flooring protection throughout areas of operations when disposing of materials.

Deconstruction of Spaces:

a. Take down to include but not limited to saturated ceiling tiles / hard ceiling and discard per hospital policy, regulations, and waste management guidelines.

b. Take out all base moldings in affected spaces and drill holes every linear foot for adequate drying of walls.

c. Work with (FSE) Facility Supervisory Engineer to remove or relocate any equipment where needed to adequately perform drying of spaces.

d. Take down wheelchair bumpers, chair rails and any other fixed in place obstacles needed for remediation behind sheet rocked walls.

e. Take down sheetrock with identified mold and dispose of per hospital and EPA regulations and guidelines.

f. Utilize predetermined route through hospital for disposal of materials per COTR, Safety Officer, FSE, and Infection Control.

Drying of Spaces:

a. Use industrial HEPA shop vacuum equipment to thoroughly suck up any water throughout the various floors effected. Dispose of water per hospital policies, and regulations.

b. Provide air drying equipment for each space identified with enough airflow to quickly get moisture out of the walls, floors, and ceilings.

c. Provide daily updates annotating equipment quantities and locations to include but not limited to placement of Air Movers, Dehumidifiers, HEPA negative pressure machines, and Air Scrubbers.

Remediation of spaces:

a. Perform necessary HEPA Vacuuming.

b. Terminally clean all walls, affected ceiling grids, equipment, furnishings, and floors.

c. Utilize proper PPE in all affected areas per hospital policies and regulations.

d. Disposal of hazardous materials must be conducted per hospital policies and

EPA regulations and guidelines.

Construction of spaces:

1. For each space taken out of service include but not limited to:

a. Replace Sheetrock previously removed.

b. Finish all sheetrock reinstalled to smooth sanded finish after mudding and installing all necessary corners.

c. Perform necessary drywall patching, filling of holes, and any other necessary repairs needed before paint.

d. Fire Caulk any penetrations between walls for existing duct, plumbing, electrical or any other type of penetration for newly installed sheetrock from floor to ceiling.

e. Any fire rated walls will need to be inspected by the COTR, FSE, and Safety Officer immediately after work has been completed.

f. Provide primer and two coats of paint per finished sheet rocked area.

g. Replace Fixed obstacles previously removed.

(IAQ) Indoor Air Quality Testing:

1. Prior to rooms being released back to respective service lines include but not limited to:

a. After air drying of rooms have been confirmed provide indoor air quality testing.

b. Provide third party results to (FSE) Facility Service Engineer and (COTR) Contracting Officer Technical Representative immediately when testing results are available.

The period of performance for this requirement will be 60 calendar days after notice to proceed is issued.

The Independent Government Estimate for this project is

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Water infiltration throughout A-Building has grossly affected operations for numerous service lines throughout the 2nd, 1st, and ground floors of A-Building. With increased staff and decreased working space because of water infiltration it is affecting patient appointments and scheduled services overall affecting patient care. Further investigation has resulted in damaged equipment and mold that has been discovered throughout the walls in MICU and sections of Radiology. Without quickly remediating the numerous spaces throughout the building the facility risks further delaying patient appointments and scheduled care.

Furthermore, the discovery mold will have to remediated and tested prior to returning spaces back to the service lines to avoid any further risk to staff and patients that work in the location.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

While there are SDVOSB’s in Vetbiz.gov, a determination was made to award a sole source contract to ServePro. The main two reasons for this were due to the fact Servpro, Inc. was already on site working on the Inpatient Pharmacy emergency. This would reduce the mobilization costs the Government would have to pay if it had contracted out to a contractor that was not currently on site. The second reason is due to the urgency and time constraints associated with this project. As explained in bullet point 5, catastrophic effects would be felt if the situation was not corrected. Because ServePro, Inc. is currently onsite, they were able to start remediation preparations immediately.

The Contracting Officer has determined that ServePro, Inc., is qualified concern and is available to meet the requirements outline in the Performance Work Statement of this Emergency Project, as well as their track record of work that has either been completed or is currently being worked on at the Atlanta VA Medical Center.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and

Reasonable:

Based on the authority cited in this justification, a sole source award to the subject contract is proposed pending negotiations of a fair & reasonable price. It is expected negotiations will result in a cost which compares favorably to the Independent Government Estimate.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

In accordance with VAAR 810.001, Market Research Policy, the VIP database was queried and is notated in the official Market Research Report for this Emergency Action.

ServePro, Inc. is not a SDVOSB or Small Business, but due to the urgent nature of this emergency requirement, the Government had to use ServePro, Inc. as they were already onsite and could start the remediation process within a 24-hr time frame.

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K): I certify the justification meets requirements for other than full and open competition.