36C24724Q0821 0001_1.docx

SUBJECT*

Courier Services | Albany Dublin VAMC | 557-24-2-503-0018 | Replaces 36C24719P1011 (exp. 8/31/2024).

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

POINT OF CONTACT*

CONTRACTING OFFICER

SHERYL HARRIS

sheryl.harris5@va.gov email only

PLACE OF PERFORMANCE

CARL VINSON VA MEDICAL CENTER

1826 VETERANS BLVD

DUBLIN GA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

SEE ATTACHED QUESTIONS AND ANSWERS

ALL PROPOSALS ARE DUE ON 10 JULY 2024 NLT 10:00 am central time zone.

THE PLACE OF PERFORMANCE WAS ORGINALLY ENTERED AN ERROR.

NOTE: PLACE OF PERFORMANCE

CARL VINSON VA MEDICAL CENTER

1826 VETERANS BLVD

Amendment to a Previous Combined Solicitation

Amendment to a Previous Combined Solicitation

DUBLIN, GA 31021

Page 1 of

Amendment to a Previous Combined Solicitation

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 To all Offerors/Bidders

36C24724Q0821 07-03-2024

X x x x

THE PURPOSE OF THIS AMENDMENT IS TO UPLOAD THE VARIOUS QUESTIONS AND ANSWERS

PERTAINING TO THIS SOLICITATION

THE Q&A PHASE IS OVER AND WE WILL NOT BE ACCEPTING ANYMORE QUESTIONS. PLEASE SUBMIT YOUR PROPOSAL AND RETURN ALL THE

APPROPRIATE DOCUMENTS TO INCLUDE YOUR

CAPABLITY STATEMENT.

ALL OTHER TERMS AND CONDITIONS REMAINS UNCHANGED.

SHERYL HARRIS

CONTRACTING OFFICER

Page 1 of Page 1 of

QUESTIONS AND ANSWERS

Do you have site visit on schedule:

No site visits

The solicitation requires daily pick up from Albany VA Clinic to Carl Vinson; however, on the pricing sheet the trip quantity is listed 12ea. Does this mean 12 trips per year? Please advise!

No 12 means 12 months Once the driver delivers the items to Carl Vinson, will s/he require to bring specimen back to the original location? Is this 1 way or round trip?

Daily pick-up of supplies from the Carl Vinson VA Medical Center in Dublin, Georgia (Monday through Friday, excluding Holidays) from the following departments with the facility: Lab, Pharmacy, Prosthetics, and SPD. The pick-ups will need to be coordinated so that the courier is leaving Dublin no later than 12 Noon each day to make the delivery to Albany VA Clinic by 3:00 p.m.

Top of the day to you! Does subject require a special type of vehicle to execute the services? Specifically, a Sedan or Van?

Recommend Midsize SUV or Sedan Can you specify which part of the file needs to be filled out and returned?

If referring to the solicitation that was posted please fill out the Price Schedule and any pages that requires info from the offeror. Please attach your capability statement as well.

How many cases/containers/packages are we looking to transport?

Cases and containers numbers differ from day to day

How many vehicle and what kind of vehicles are expect, whats the current contractors vehicle count per day?

1 vehicle, 1 pick up - Recommend Midsize SUV or Sedan---- Daily pick-up of supplies from the Carl Vinson VA Medical Center in Dublin, Georgia (Monday through Friday, excluding Holidays) from the following departments with the facility: Lab, Pharmacy, Prosthetics, and SPD. The pick-ups will need to be coordinated so that the courier is leaving Dublin no later than 12 Noon each day to make the delivery to Albany VA Clinic by 3:00 p.m.

What’s the target rate per day you’re looking for?

Daily pick-up of supplies from the Carl Vinson VA Medical Center in Dublin, Georgia (Monday through Friday, excluding Holidays) from the following departments with the facility: Lab, Pharmacy, Prosthetics, and SPD. The pick-ups will need to be coordinated so that the courier is leaving Dublin no later than 12 Noon each day to make the delivery to Albany VA Clinic by 3:00 p.m.

Can you please provide the expected number of daily pick up/drop offs between Dublin VAMC & the Marine Corps Logistics Base in Albany?

Daily pick-up of supplies from the Carl Vinson VA Medical Center in Dublin, Georgia (Monday through Friday, excluding Holidays) from the following departments with the facility: Lab, Pharmacy, Prosthetics, and SPD. The pick-ups will need to be coordinated so that the courier is leaving Dublin no later than 12 Noon each day to make the delivery to Albany VA Clinic by 3:00 p.

Also, do you happen to have any intel on the expected duration of the contract?

This contract will be a firm-fixed price contract and payment will be on a cost-per-delivery run basis for a period of one (1) year firm and four (4) option years for Albany VA Clinic.

Will the contractor need to make arrangements for the drivers to gain access to the Marine Corps Logistics Base?

Yes and your COR will work with the nurse manager located at that facility for the drivers to gain access.

Is this a new contract? If not, what was the previous contract final option year payout?

$202,499.76 How many drivers are currently being used?

If known, what are the maximum weights for the supply pick-ups?

Weight Unknown What is the cost of the final full option year of the previous contract?

$39,999.96 What’s the name of the previous awardee’s? (Who is incumbent contractor) Safeguard Solutions LLC What are the maximum weights for the supply pickups?

Weight unknown How many approximate boxes per location?

Number of boxes may vary

Is this a new contract?

Yes How many drivers are currently being used?

One driver Is this a one way trip or is it a round trip courier service.

The contractor shall provide a daily pick-up of supplies from the Carl Vinson VA Medical Center in Dublin, Georgia (Monday through Friday, excluding Holidays) The pick-ups will need to be coordinated so that the courier is leaving Dublin no later than 12 Noon each day to make the delivery to Albany VA Clinic by 3:00 p.m. Laboratory specimens, to include blood, urine etc that need to be delivered back to the main facility in Dublin from the Albany VA Clinic no later than 3 p.m. each day. The laboratory specimens will be delivered to the main laboratory at the Dublin VAMC on the same day that they are picked-up from the Albany VA Clinic. The used instruments for SPD and items for the Pharmacy can be delivered to their respective departments the following business day when the new items for delivery to the Albany VA Clinic are picked-up.

Do we provide the cooler and ice or does the VAMC have coolers to pick up and drop off.

The Contractor will furnish all personnel, equipment, vehicles, and supplies necessary to provide courier services for the Albany CBOC for the term of the contract as per section four (4) Statement of Required Goods/Deliverables in this document.

The Contractor will furnish all personnel, equipment, vehicles, and supplies necessary to provide courier services for the Albany CBOC for the term of the contract as per section four (4) Statement of Required Goods/Deliverables in this document.

The contractor shall provide all supplies needed to meet this task including coolers and/or refrigeration needed to transport medications and laboratory specimens that require refrigeration during transport. These containers need to be lockable with detachable locks, such as combination locks, as to maintain the confidentiality of Patients’ Identifiable Information (PII). The contractor will also be responsible for developing and maintaining appropriate logs to document supplies that are received and delivered to each destination The Government will provide the appropriate OSHA approved laboratory containers and refrigerant packs required for the transport of lab specimens. The Contractor is responsible for returning all containers at the end period of the contract Who is the current incumbent and what is the current award value?

Safeguard Solutions/ $202,499.76 Do we provide the cooler and ice or does the VAMC have coolers to pick up and drop off.

The Contractor will furnish all personnel, equipment, vehicles, and supplies necessary to provide courier services for the Albany CBOC for the term of the contract as per section four (4) Statement of Required Goods/Deliverables in this document.

Is there a maximum value set for this contract?

Unknown How much time will be allocated from contract award to fully operational for the successful bidder?

Offerors will be notified in a timely manner which offeror the requirement is awarded to and when the Period of Performance start How many vehicles will be needed?

One Will the sub-contractor past performance be considered as equivalent to that of an offeror?

Yes, this requirement is being solicited to all SDVOSB vendors What size vehicle are need EX. car, truck or box truck and trailer?

Recommend Midsize SUV or Sedan What materials will be transported Transport supplies, lab specimens, and documentation daily- The contract shall provide a daily pick-up of laboratory specimens, to include blood, urine, and tissue used instruments that need to be reprocessed by SPD, and any pharmacy medications or prescriptions that need to be delivered back to the main facility in Dublin from the Albany VA Clinic no later than 3 p.m. each day.

How much weight Weight unknown

Do drivers work weekends Daily pick-up of supplies from the Carl Vinson VA Medical Center in Dublin, Georgia (Monday through Friday, excluding Holidays)

What are the loading times?

The courier is leaving Dublin no later than 12 Noon each day to make the delivery to Albany VA Clinic by 3:00 p.m.

Who will load the materials?

The vendor will be responsible to load the materials in their vehicle Detention pay? Delay for more than an hour?

This contract will be a firm fixed price contract with a base year and four (4) option years. Payment will be monthly.

How many loads/trips a day will be made?

The Albany VA Clinic approximately 114 miles away from the main facility in Dublin, a courier service contract will be necessary to transport supplies to and from the Dublin main facility and clinic. The courier service will need to be daily, Monday through Friday, excluding all Federal Holidays Layover pay This contract will be a firm fixed price contract with a base year and four (4) option years. Payment will be monthly.

In the description part of the Combined Synopsis/Solicitation Notice page it stipulates the company performing the service has to have 1500 employees. Would it be possible to partner up with another contractor who has the employee requirements?

Please NOTE: this requirement is opened to all SDVOSB vendors, with that being said the contract will be awarded to the company that is SDVOSB and they must perform 51% of the contract. Subcontracting Limitation form must be submitted when using a subcontractor Can you be a little more specific with the sizes of the packages to be transported from the Dublin Facility: Lab, Pharmacy, Prosthetics, and SPD then transported to the Albany VA?

The sizing will vary. You may receive one -three boxes. No package is over 30lbs If I can bring your attention to item #7 Government-Furnished Property, can you offer clarity on the difference between OSHA approved Lab containers and refrigerant packs required for the transport of lab specimen?

With respect to certifications of Biohazard/Diagnostic specimen handling etc., wouldn't that raise the pay expectation of the incumbent driver rather than the local pay expectancy of the local Dublin/Albany area pay rate?

This is considered to be a firm fixed price contract unless there’s a wage determination increase your proposal remains the same with the government.

With respect to logs, invoices and payment for services rendered, logs will be sent daily, weekly, monthly. How often will the requests for payment be rendered?

The logs are done daily and will need to signed off on.

Lastly, can you clarify whether there will be a daily two trip (Dublin to Albany, Albany to Dublin) or more frequent daily route for the delivery?

One daily trip. The pick-ups will need to be coordinated so that the courier is leaving Dublin no later than 12 Noon each day to make the delivery to Albany VA Clinic by 3:00 p.m.