RFI-36C24724Q0259-DI WATER TANK RENTAL.pdf

THIS IS A SMALL BUSINESS SOURCES SOUGHT NOTICE REPRESENTING A

MARKET SURVEY AND IS NOT A REQUEST FOR PROPOSALS, PROPOSAL

ABSTRACTS, QUOTATIONS OR INVITATION FOR BIDS

The Department of Veterans Affairs is conducting a sources sought to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are Service-Disabled Veteran-Owned, Veteran-Owned, Small Business, HUB Zone 8(a), Women-Owned, or small disadvantaged business concerns; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice. Small businesses concerns shall be capable of providing the necessary equipment and personnel to furnish service in the volume required for all the items under this contract. Contractor shall meet all requirements of Federal, State or City codes regarding operations of this type of service.

The NAICS code is 562991 (Size Standard in Millions: 9 million)

The intent of this notice is to determine the availability of qualified commercial sources technically capable of providing the items below:

SCOPE

2.1 The scope of this effort involves providing, installing, maintaining, and servicing appropriate equipment (tanks, tubing, etc.) in order to ensure a reliable and continuous supply of high-purity DI water for use throughout the laboratory areas.

2.2 This new requirement is expected to begin March 1, 2024, through February 28, 2025 with four (4) one-year option periods.

REQUIREMENTS

3.1 The Contractor shall provide any type of equipment he/she chooses, provided the equipment functions optimally, is not unnecessarily bulky or unsightly, meets the critical standards outlined herein for Clinical Laboratory, and consistently delivers high quality water of sufficient quantity to each area of use according to their needs.

3.2 Equipment must fit well within existing Clinical Laboratory space allocated for this purpose. The Contractor’s main equipment (tank(s), UV light system, meter(s), etc.) shall be located in the current “water closet” with extension lines from the system to the designated points of use. Appropriate back-up equipment (tank(s), etc.) to ensure uninterrupted supply of high-purity DI water, as needed, shall be located in Chemistry, Room 3427, in the existing designated space for this element of the contract.

3.3 A site visit/walk-through is available upon request and will be scheduled at the convenience of the Clinical Laboratory Service. Arrangements will be made through the Contracting Officer Representative (COR), or designee, to establish an acceptable time to ensure minimum interruption of patient care. The site visit/walk-through must be requested in sufficient time to be completed/performed at least 5 days before the close of subject solicitation.

3.4 Silica removal and neutral pH is a requirement.

3.5 The water must always be above 10 mega ohms specific resistance per cm at the outlet of the deionization system, and 1 mega ohms resistance at the outlets located at the points of use.

3.6 Contractor shall make provisions to verify resistance at these levels by installing a spigot at the outlet from the tanks and a 1 mega ohm light at each user's outlet. Additionally, the Contractor shall provide/install/maintain an appropriate warning system/alarm (audible) that indicates/alerts P&LMS staff of problems with the system.

3.7 The Contractor shall ensure that the water is as organic-free as possible by using activated carbon. The Contractor shall change this carbon every 90 days.

3.8 Contractor shall provide, install, and maintain an appropriate ultraviolet light system in order to act as a bactericide and to breakdown and oxidize organic contaminants.

3.9 Contractor shall provide, install, and maintain some form of corrosion resistant pan at least 1" deep between the unit and existing floor to prevent damage to floor or stairs, etc.

Potential offerors having the skills, experience, professional qualifications, and capabilities necessary to perform the described requirement are invited to provide a capabilities statement via e-mail. The Capability statements shall not exceed three (3) pages and must include the following: 1) Company name and Point of Contact information (address, telephone, e-mail, web-site, etc.); 2) DUNS number and CAGE code; 3) Small Business Size/Certification (to include

8(a), HUB Zone, SDVOSB, etc.); and (4) Familiarity and product knowledge.

Responses are due no later than 1200 EST, Tuesday, January 23, 2024, and shall be electronically submitted to: natasha.mixon@va.gov. All responses will be used to determine the appropriate acquisition strategy for a potential future acquisition. Response is strictly voluntary; no reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.

DISCLAIMER

This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.