C03 36C24724Q0255 0001.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 3

N/A

Department of Veterans Affairs

VISN 7 Network Contracting Activity

501 Greene Street

Hatcher Building - Suite 2

Augusta GA 30901

Department of Veterans Affairs

VISN 7 Network Contracting Activity

501 Greene Street

Hatcher Building - Suite 2

Augusta GA 30901

To all Offerors/Bidders

36C24724Q0255

02-23-2024

X

This amendment is to do the following:

1. Provide responses to request for information received prior to the deadline (see attached)

3. All other terms and conditions remain the same.

Robert Knight

Contracting Officer

Request for Information- 36C24724Q0255

Is this a net 30 contract? If not, how soon would it payout after work is done?

As soon as the work is complete and you submit your invoice, the process may take a week or so to go through.

Will the invoices be submitted to you or through a certain system we have to use?

1. INVOICING: Use of the invoicing procedures set forth in this Contract is mandatory and supersede any other invoicing procedures otherwise used by the

Contractor. Invoice payment, including the calculation of late fees when applicable, shall be conducted in accordance with current Department of Veterans

Affairs policies and procedures at the time an invoice is submitted. Under no circumstances shall a late payment be grounds for termination of this Contract.

a. Invoices Submitted in Arrears: Invoices shall be submitted electronically, in arrears, either monthly for long-term contracts or at the conclusion of all work for one-time contracts, in accordance with: VAAR 852.232-72 ELECTRONIC

SUBMISSION OF PAYMENT REQUESTS (NOV 2018). Invoices shall not be submitted for work not yet performed.

b. Invoice Payment: Payments will be made in arrears upon receipt of a properly prepared invoice. Advance payments for work not yet performed is not authorized under this Contract. All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS

TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018).

c. Invoice Processes and Procedures:

(1) Electronic Invoicing Required: Facsimile, e-mail, posted mail, and scanned documents are not acceptable forms of submission for payment requests.

(2) FMS Registration: Contractors new to the Department of Veterans Affairs must first register with the VA’s Financial Management System (FMS). In order to register a company with FMS, the contractor must first register with https://www.id.me/, which is a simple and secure identity verification system.

Once a contractor has registered with https://www.id.me/, the contractor can then access the digital registration form through the VA's Customer Engagement Portal at http://www.cep.fsc.va.gov/. For assistance, contractors may call 1-877-353-9791 or e-mail vafsccshd@va.gov.

(3) Tungsten Network: Once registered in FMS, a contractor may now electronically submit invoices. The VA has mandated electronic invoice submission to the

Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with

Tungsten Network e-Invoicing network, for submissions of all electronic invoices to the VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten

Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for enrollment. Once successfully enrolled, please go to

Tungsten Network (tungsten-network.com) to begin submitting electronic invoices.

(4) Invoice Information: All invoices shall reference the vendor’s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount

(any additional info). Invoices shall also include any payment discount terms, if applicable.

(5) Electronic Invoice Submission: Contractors shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans

Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.

(6) Final Invoice Submission: The Contractor shall submit any outstanding invoices for work performed under this Contract within one (1) month following Contract expiration. In the event that there are any funds remaining on any Purchase

Orders issued under this Contract after the one-month time period following

Contract expiration, the Government will unilaterally deobligate any unused funds.

If awarded what is the expected timeline for us to complete the project?

The POP (period of performance) is 3/11/2024-5/31/2024