36C24723R0021.docx

SUBJECT

508 A-E IDIQ Contract - Atlanta VA Health Care System

GENERAL INFORMATION

1670 Clairmont Rd

Decatur GA

CONTACT INFORMATION

700 19th St South

POINT OF CONTACT*

Contracting Officer Joseph Osborn Joseph.Osborn@va.gov

(205) 561-8857

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

ARCHITECT-ENGINEERING (A/E) DESIGN SERVICES: The Atlanta VA Medical Center, Decatur, GA is seeking qualified Architectural and Engineering Firms for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline A-E engineering and design services for the Department of Veteran Affairs, Atlanta VA Health Care System (AVAHCS), located at 1670 Clairmont Road, Decatur, GA 30033, and other off-site locations within the AVAHCS.

The selected A/E firm shall provide professional provide professional architectural/engineering services necessary for various multidiscipline projects, AVAHCS master planning; field survey; site and facility investigation; preparation of special technical studies; analyses of structural systems; feasibility and concept studies; material investigation and color studies; preparation of engineering studies and/or investigation and preparation of A-E documents, reports, and construction bid documents for projects with associated Structural, Civil, landscaping, Mechanical, Electrical, Historic Preservation, Environmental subsurface soil investigations and incidental work; Regulatory Compliance Reviews/Assessments; Preparation of design documents to include building and ground alteration, maintenance, repair, and minor construction; cost and schedule estimates; and Construction Period Services (CPS) or Construction Administration Services including monitoring and evaluating the construction progress for conformance to plans and specifications including review of required submittals by the contractor. (Please see Statement of Work, bullet point 4 listed below for detailed Types of Services to be provided by the A/E)

To be selected, the A/E firm is required to have a registered Architect and Professional Engineer on staff. Any required engineering (Electrical, Mechanical, Civil, Structural, Fire Protection) as well as the Industrial Hygienist, Landscape Architecture or Interior Design services may be obtained on a consultant basis through a professional engineering firm. The period of performance for the resultant contract shall begin on the date of contract award for one (1) year, with the option to extend up to four (4) additional years for multi-discipline Architectural Design and usual and customary services; subject to a cumulative contract amount not to exceed $6,250,000.00.

The guaranteed minimum amount for this IDIQ contract is $5,000.00 over the life of the contract. Individual task orders will not exceed $1,250,000.00. Multiple task orders may be awarded with similar completion schedules and overlapping delivery. Issuance of a task order shall not be affected until agreement has been reached by the Architect/Engineer (A/E) and the Contracting Officer. Work to be performed shall begin after issuance of the task order.

Task orders may include, but are not limited to the following:

1) Planning Phase: to include but not limited to making site investigations, collecting data, performing analysis, making presentations, and conducting other factfinding studies as might be necessary to support the procurement of the design contracts for the design-bid-build contracts or for the design-build contracts of the project(s) or the serve as the design team. Task orders may include economic analysis and feasibility studies and developing scopes for programmed projects. Under this contract, the A-E may be required to furnish multi-discipline engineering services for reports, planning, and programming studies, investigations, site selection, design concepts, tentative design, working drawings and specifications, environmental compliance reviews and reports. Services may also include additional consultant services as necessary based on specific project scope.

2) Design Development: may include engineering calculations and analysis, complete design, samples, working drawings, specifications, and statements of probable cost. Drawings are to be completed on Auto-CAD® Release 2022, or later version, compatible with the existing CADD System and software.

3) Construction Documents: to provide complete detailed construction documents for final review that are of such quality and completeness that they can be competitively bid by contractors.

4) Bid Documents: to provide completed detailed, signed drawings, specifications and documents complete and ready for issuance to prospective contractors. A/E firms will prepare drawings and specifications in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. A/E firms are responsible for ensuring that the specifications and drawings supplied fully represent all of the work described in the Request for Proposal (RFP). The Medical Center must remain operational throughout the construction period and a detailed sequence of work will be provided by the A/E to minimize impact of the construction.

5) Construction Period Services: may include commissioning services, consultation and visits, design work as related to inquiries and modifications, hazardous material abatement plans, preparation of cost estimates including contractor bid analysis and recommendations, and participation in any pre-bid and preconstruction conferences. All Task Orders shall remain open until after the competition of the construction contract to allow for the full use of construction period services.

(Please refer to Statement of Work, bullet point 5, for more detailed information regarding Task Order Procedures)

This is a 100% set-aside for SDVOSB firms only. The firms will need to be Center for Veterans Enterprise (CVE) verified and visible in VIP (VAAR 8041102) when SF330’s are submitted. Failure of a prospective SDVOSB to be verified by the CVE at the time the SF 330 is submitted shall result in elimination from consideration. All Joint Ventures must be CVE verified at time of submission and submit agreements that comply with 13CFR 125.15 prior to contract award.

Prospective Contractors are cautioned that proposal submitted in response to this solicitation must meet the criteria identified by 38CFR, Part 74. The SDVOSB concern agrees that in the performance of the contract, the concern will comply with the limitation on subcontracting requirements in accordance with VAAR Clause 852-219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside.

This requirement is being procured in accordance with The Brooks Act of 1972, Federal Acquisition Regulation 36.6 (FAR) and VA Acquisition Regulation 836.6 (VAAR).

A Firm Fixed Price A/E Design Service contract is contemplated for each of the task orders. The North American Industry Classification System (NAICS) Code is 541330, Engineering Services, and the small business size standards is $25.5 million respectively. Interested parties shall ensure current state licensing, shall have current registration in the Central Contractor Registration (CCR) database at http://ccr.gov, verified as a SDVOSB in Vet Biz information pages (VIP) at hrrp://vip.vetbiz.gov and reporting to VETS 100 program at https://vets100.dol.gov.vets100login.htm. SDVOSB verification is mandatory to be considered for award.

Firms must be registered in SAM (System for Award Management) database, information on registration requirements can be obtained on the Internet at (http://sam.gov) and submit their complete Annual Representation s and Certifications (ORCA) via online at htpp://orca.bpn.gov. Any firm not CVE verified upon submission of their SF330’s will not be evaluated and not considered for award. Please submit a copy of the CVE verification letter with your SF330 package.

A/E firms are advised that in accordance with VAAR 836.606-73 the total design services cost of the architect or engineer services contracted for must not exceed six percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22 - Design Within Funding Limitation, will be applicable to any task order or procurement action under this A/E IDIQ.

Firms will be evaluated by the A/E Evaluation Board, scored and ranked according to score. The most qualified firms will be invited to interview with the selection board. The number of firms selected to interview will be dependent on the number of firms that submit SF-330s. A minimum of three firms will interview with the selection board and will again be numerically scored and ranked. The firm with the highest score will be selected to negotiate an A/E IDIQ contract in the order of the rankings.

Responses should be submitted on an SF330. The SF-330 can be downloaded through the GSA Forms Library at: http://www.gsa.gov/portal/forms/type/TOP type in SF330 in the "Find a Form" block and click on search.

This project includes a requirement for site visits and coordination on design reviews, A/E firms will be required to attend meetings in person on site at the Atlanta VA Medical Center in Decatur, GA. Due to this requirement, the area for consideration for this acquisition is restricted to eligible A/E firms, to include subcontractors, team members, and partners with an operating office located within the local geographic region of the Atlanta VAMC, Decatur, GA. The local geographic location of consideration for this project is: The Eligible prime contractor firms must have a main and/or branch office geographically located within a 600-mile radius of the Atlanta VA Medical Center located at 1670 Clairmont Road, Decatur, GA 30033.

Interested firms must include the location of an operating office within the radius in their SF330 package. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation.

Prospective firms shall address all selection criteria factors within their submitted SF330 packages. Submission of information incorporated by reference is not allowed. Interested firms shall submit SF 330 via electronic transmission to the Contracting Officer by the designated date/time specified. No SF 330 hard copies will be accepted. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation.

Submitted SF330s will include the following elements:

1. Standard Form 330 (Rev. 3/2013) – Architect-Engineer Qualifications

2. SF330, Section H: Additional Information Firms submitted SF330s will be evaluated by an A/E evaluation board, scored, and ranked according to score. The following evaluation criteria will be used to evaluate SF 330 technical proposals:

a. Professional qualifications necessary for satisfactory performance of required service and their record of working together as a team (in-house and/or consultants(s)). Note: The firm and A/E on staff representing the project or signing drawings in each discipline must be registered/licensed to practice in the United States. Provide your information on the SF 330 clearly marked by providing a current architect and/or engineering License numbers AND proof of Licensure. The VA will confirm the individuals are current and in good standing with the respective state license board.

b. Specialized experience and technical competence in the type of work required, including but not limited to: Architecture, Civil, Electrical, Plumbing, Mechanical, Fire Protection, Cost Estimation, Project Management and where appropriate, experience in energy conservation, pollution prevention, waste reduction, and demonstrated success in prescribing the use of recovered materials and using waste reduction and energy efficiency in facility design. (Include Government and private Experience on similar projects)). Provide examples of experience and demonstrate the ability to provide professional consulting and design services relevant to hospitals and healthcare organizations; familiarity with applicable codes and ability to incorporate in design documents the requirements of the Joint commission, OSHA, NFPA, IBC, and other such regulatory organizations, and commissioning certification and experience. This includes but is not limited to; safety related requirements as the implementation of interim life safety measures (ILSMs) and infection control risk assessments (ICRAs).

c. Capacity of the A/E firm to perform work required within required time frames and budget. Volume of previously awarded contracts and government experience should be demonstrated.

d. Past performance on contracts with Government agencies and private industry. Highlight past performance in a hospital environment, including, but not limited to design development, construction cost estimating, cost control, code review and implementation, quality of work, and compliance with performance schedules, etc.

e. Location in general geographical area and knowledge of the locality of the project and that your proximity to the general geographical area enables you to respond to emergency calls in person within 24 hours if required. (SF 330 submittal should show your knowledge of the locality of the project.). Eligible prime contractor firms must have a main and/or branch office geographically located within the 600-mile radius.

f. Construction Period Services: Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates

g. Reputation and standing of the firm and its principal officials with respect to professional performance, national recognition, general management, and cooperation. Record of significant claims against the firm because of improper or incomplete architectural and engineering services (Errors and Omissions).

h. The relative utility of alternative methods and feasible ways to prescribe the use of recovered materials and achieve waste reduction and energy-efficiency in facility design.

i. Acceptability under other appropriate evaluation criteria, i.e. SF330, Section H:

a. Management Plan

i. Management Process

ii. QA/QC

iii. Cost Control

iv. Schedule Control

b. Proposed Design Approach Each respondent must be able to demonstrate the ability to comply with FAR Clause 52.219-14, Limitations on Subcontracting and all Joint Ventures must be CVE verified, submit agreements that comply with 13 CFR 125.15 prior to contract award.

THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. THIS IS A PRE-SOLICITATION NOTICE FOR ARCHITECT/ENGINEERING (A/E) DESIGN SERVICES; NO SOLICITATION PACKAGE WILL BE ISSUED UNTIL AFTER AN EVALUATION HAS BEEN MADE ON THE PROVIDED SF-330. ONLY THE A/E FIRMS RESPONDING TO THIS ANNOUNCEMENT BY SUBMITTING AN SF330 PACKAGE ON TIME WILL BE CONSIDERED FOR INITIAL EVALUATION.

Offerors must submit SF 330s via email to the Contracting Officer, Joseph.Osborn@va.gov. No hard copy SF330s will be accepted.

Contracting Officer Contact Information:

Email: Joseph.Osborn@va.gov Phone: (205) 561-8857

Firms shall submit SF 330s no later than 10:00 AM CST, Friday, January 27, 2023.

All questions regarding this announcement must be e-mailed to the contracting office at Joseph.Osborn@va.gov.

Presolicitation Notice Presolicitation Notice

SCOPE OF WORK

A-E IDIQ DESIGN AND ENGINEERING SERVICES

1) SUMMARY – STATEMENT OF WORK (SOW) FOR ARCHITECH-ENGINEER (A-E) ENGINEERING AND DESIGN SERVICES:

Indefinite Delivery/Indefinite Quantity (IDIQ) contract for multi-discipline A-E engineering and design services for the Department of Veteran Affairs, Atlanta VA Health Care System (AVAHCS), located at 1670 Clairmont Road, Decatur, GA 30033, and other off-site locations within the AVAHCS.

Provide professional architectural/engineering services necessary for various multidiscipline projects, AVAHCS master planning; field survey; site and facility investigation; preparation of special technical studies; analyses of structural systems; feasibility and concept studies; material investigation and color studies; preparation of engineering studies and/or investigation and preparation of A-E documents, reports, and construction bid documents for projects with associated Structural, Civil, landscaping, Mechanical, Electrical, Historic Preservation, Environmental subsurface soil investigations and incidental work; Regulatory Compliance Reviews/Assessments; Preparation of design documents to include building and ground alteration, maintenance, repair, and minor construction; cost and schedule estimates; and Construction Period Services (CPS) or Construction Administration Services including monitoring and evaluating the construction progress for conformance to plans and specifications including review of required submittals by the contractor.

Services shall be provided for one (1) year, with the option to extend up to four (4) additional years for multi-discipline Architectural Design and usual and customary services; subject to a cumulative contract amount not to exceed $6,250,000.00; guaranteed minimum amount for this IDIQ contract is $5,000.00. The maximum amount of each task order will be $1,250,000.00.

Issuance of a task order shall not be affected until agreement has been reached by the Architect/Engineer (A-E) and the Contracting Officer. Work to be performed shall begin after issuance of the task order.

2) EACH TASK ORDER AWARDED TO THE A-E FIRM SHALL:

A. Have pricing based on the rate schedule for each discipline as specified in the A-E Rate Schedule (appendix A) and as amended per each option year.

B. Have a projected completion date per task order award.

C. A requirement to submit a progress report monthly to the Contracting Officer’s Representative (COR), or as specified in the task order.

D. Be required to conform with FAR 52.232-10 Payments under Fixed-Price Architect-Engineer contracts when requesting payments.

E. Invoice approval to the A-E will be commensurate with the percentage of work completed for each task order.

F. Have stipulation to coordinate the work with the Engineering Service Chief, Facility Management Service and/or assigned COR(s).

G. Require site visits, coordinate with the COR to schedule and hold conferences and discussions with the Government representatives and other stakeholders, and any other action necessary to obtain the necessary data.

H. Require preparation of drawings and submissions during the design period.

I. Review of shop drawings and submissions during the construction period.

J. Require that timely responses to the requests for information by the construction contractor be provided in coordination with the assigned COR(s).

K. The A-E shall employ appropriately licensed and/or certified professional personnel to perform the services required. Substitution of assigned/authorized without the advance written approval of the Contracting Officer shall constitute breach of the contract terms and conditions.

3) MASTER INDEFINITE DELIVERY/INDEFINITE QUANITYT (IDIQ) CONTRACT

A. This is a master contract obligating the A-E to provide the input of multi-discipline design efforts and other consulting and support services for the locations within the AVAHCS.

B. On certain projects, the A-E may be requested to provide most or all the professional services necessary.

C. All task orders placed under this contract will adhere to FAR 16.505(b), FAR 36.6 and VAAR 836.6.

D. Certification & Accreditation (C&A) requirements – The C&A requirements do not apply; a security accreditation package is not required.

4) TYPES OF SERVICES

Under this contract, the A-E may be required to furnish multi-discipline engineering services for reports, planning, and programming studies, investigations, site selection, design concepts, tentative design, working drawings and specifications; environmental compliance reviews and reports; review of shop drawings, samples, equipment, data, quality assurance surveillance plans, construction period services (CPS) and other related documents. Drawings are to be completed on Auto-CAD® Release 2022, or later version, compatible with the existing CADD System and software.

Work shall be accomplished in accordance with the VA and VHA Codes, Regulations, Standards, Directives, Executive Orders, Design Criteria, Design Guidelines, Manuals, Handbooks, Alerts, and Memorandums and other applicable codes and standards published and available from appropriate professional organizations and most current at the time when individual Task Orders are issued a Notice to Proceed, or when designs are stamped as applicable. Where deviations exist, codes and standards are subject to appropriate authority having jurisdiction taking precedence. The VA publications are available at https://www.cfm.va.gov/til/prototypes.asp, http://www.cfm.va.gov/til , https://www.cfm.va.gov/til/TILSiteMap.asp, and https://www.va.gov/vapubs/ .

A. ARCHITECTURAL:

(1) VHA Architectural Design Manual, dated 8/1/2014

(2) Building Prototypes

(3) Prototype of standardized design and Construction Community -Based Outpatient Clinics, May 16, 2014

(4) Small House Model Prototype home, November 2016

(5) Dialysis, Freestanding Outpatient Centers

(6) Healing Environment design guidelines, September 2016

(7) PG 18-14 Room Finishes, Door, & Hardware Schedule Program Guide April 10,2017 Rev. July 1, 2022

(8) Architectural Barriers Act Accessibility Standards (ABAAS)

(9) VA Signage Design Guide

(10) Equipment Guides for Veterans Health Administration (https://www.cfm.va.gov/til/equip.asp)

(11) PG-18-1 Master Construction Specifications

(12) VHA National CAD Standard Application Guide, dated May 2006

(13) PG-18-4 Standard Details

(14) PG-18-5-Equipment Guide List, September 1, 2022

(15) VA Space and Equipment Planning System (SEPS)

(16) PG-18-9 Space Planning Criteria

(17) PG-18-10 Design Manuals

(18) PG-18-12 Design Guides

(19) PG-18-13 Barrier Free Design Guide

(20) PG-18-14 Room Finishes, Door, Hardware Schedules

(21) PG-18-15 Design Submission Instructions

(22) The Facility Guidelines Institute Guidelines for Design and Construction of Health Care Facilities

(23) International Building Code, 2021

(24) International Existing Building Code, 2021

(25) VA BIM and CAD Standards (https://www.cfm.va.gov/til/projReq.asp)

(26) Interior Design Manual, November 2020

B. PLUMBING:

(1) PG 18-10 Plumbing Design Manual, dated 6/1/2022

(2) National Plumbing Code

C. HVAC:

(1) PG-18-10 HVAC Design Manual, dated October 1, 2022

(2) ASHRAE

D. ELECTRICAL:

(1) PG-18-10 Electrical Design Manual, December 1, 2019

(2) NFPA 70, National Electric Code, 2020 Edition

E. ACCESSIBILITY CRITERIA:

(1) PG-18-13 VA Architectural Accessibility, Barrier Free Design Standard

(2) Architectural Barriers Act Accessibility Standards (ABAAAS)

F. FIRE PROTECTION:

(1) A-E shall retain the services of a Fire Protection Engineer in accordance with the “Qualifications and Scope of Services Project Fire Protection Engineer”, June 1, 2021

(2) Latest edition of the National Fire Codes (NFPA) is adopted for the design of all fire and safety features.

(3) Fire protection features not included in the National Fire Codes shall be designed in accordance with the latest edition of the Uniform Building Code (UBC).

(4) NFPA 101, Life Safety Code 2021 Edition

(5) NFPA 99, Health Care Facilities Code, 2021 Edition G. ENGINEERING CONTROLS FOR THE PREVENTION OF HOSPITAL ACQUIRED INFECTIOUS DISEASES:

(1) Guidelines for Preventing the Transmission of Mycobacterium Tuberculosis in Health-Care Settings, 2005.

(2) Designated Agency Safety & Health Standards.

(3) VHA Directive 1061 for the Prevention of Health Care Acquired Legionella Disease and Scald Injury from Water Systems, September 26, 2022

H. PHYSICAL SECURITY AND RESILIENCY

(1) VHA Physical Security and Resiliency Design Manual, October 1, 2020, rev 1/1/2021, 4/1/2021, 3/1/2022, 7/1/2022

I. COST & SCHEDULE ESTIMATION SERVICES

(1) VHA Physical Security and Cost Estimating Requirements for Veterans Affairs Facilities, Dated August 1, 2022, or an equivalent latest version.

J. STRUCTURAL ENGINEERING SERVICES

(1) Structural Design Manual – October 1, 2022

(2) ASTM International

(3) American Welding Society Publications (AWS)

(4) Precast Prestressed Concrete Institute (PCI)

K. ENVIRONMENTAL COMPLIANCE REVIEWS/REPORTS

(1) All applicable federal, VA, State, and Local Codes and Standards

(2) PG-18-17 Environmental Planning Guidance

(3) Site Surveys (https://www.cfm.va.gov/til/spec.asp#02)

(4) Asbestos Abatement Specifications January 2021

(5) Lead-Based Paint Removal and Disposal, January 2021

(6) D-7545 Cultural Resource Management

(7) H-7545 Cultural Resource Management Procedures

L. CONSTRUCTION PERIOD SERVICES

(1) Design and Construction Procedures

5) TASK ORDER PROCEDURES

A. As the need for services covered by this contract may arise, the Government will issue to the awarded A-E firm Notice of Proposed Task Order with all necessary documentation or project requirements under cover of a written Task Order Request for Proposal (TO-RFP) sent to the A-E firm to perform the required services. The TO-RFP will consist of the task order statement of work (SOW), the A-E Fee Proposal Spreadsheet form and any other information needed to convey the design project requirements. As applicable and as requested, the Government shall hold a meeting with the A-E to discuss specific project requirements.

B. The A-E shall promptly submit a proposal which includes a detailed cost or pricing breakdown on form VHA 10-6298 (or comparable as approved by the Contracting Officer). Unless other circumstances arise or stated differently in the task order, the standard response time for proposed task orders pricing will be twenty-one (21) calendar days which includes time for meeting with the Government to discuss the design project.

C. The A-E proposal shall include a detailed breakdown of the labor categories and number of hours for each along with any incidental costs, etc. The A-E maybe asked to justify the drawing sheet count, design hours per sheet and task-specific man-hours per discipline.

D. Additionally, the A-E shall confirm acceptance of the stated period of performance in the SOW or propose an alternate period of performance expressed in calendar days, which will be subjected to negotiation. The period of performance is measured from the issuance of the Notice to Proceed to the completion date.

E. When agreement has been reached on services to be performed, fee, and time for completion, the parties shall execute a task order to this contract, reflecting all terms agreed upon.

F. If agreement cannot be reached, neither party will be under any obligation to the other, with respect to the services covered by the draft task order.

G. No work shall be performed on an individual task order until the Contracting Officer has signed and awarded the task order.

6) REPETITIVE FAILURE TO AGREE

If, in the opinion of the Contracting Officer, the A-E has unreasonably failed to agree during negotiations on a number of task orders, the Government may terminate this contract; such termination will come into effect upon satisfactory completion of all previously executed task orders.

7) HOURLY RATE BASIS, OVERHEAD AND PROFIT

A. Direct salary rates shall be the actual hourly rates for each discipline as of the date of award, as published in the IDIQ base contract. Annual cost adjustments will be negotiated before award of base contract for all potential option years.

B. Profit and Overhead (O/H) rates for the type of projects proposed for the life of the contract can be anticipated and are expressed as percentages.

C. The purpose for having predetermined the hourly rates, overhead rates, and profit is to limit task order negotiations and follow firm fixed price VA contracting guidelines.

8. GOVERNMENT NEEDS

The Government is under no obligation to issue task orders in connection with this contract. The Government will however guarantee a minimum value of $5,000.00 for the life of the contract. At its own discretion, the Government may perform the services or similar services itself or employ others separately to perform them.

9. CONTRACT ITEM

Task orders under this contract may be mutually signed by the A-E and the Contracting Officer at any time within the contract period, provided that the total contract amount and the maximum contract amount for one project are not exceeded. The actual performance of the work may extend beyond the contract period.

10. RENEWAL

This contract may be renewed at the completion of the first and subsequent years, but, under no circumstances, is the total contract performance period to exceed five (5) years in duration.

11. DELIVERABLES/SCHEDULE

12. STANDARD SERVICES

13. 6% STATUTORY FEE LIMITATION (836.606-73 Application of 6 percent Architect-Engineer fee limitation):

The total cost of the A-E services contracted for must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities such as those shown below.

The 6 percent fee limitation does not apply to the following architect or engineer services:

A. Investigative services include, but are not limited to:

· Determination of program requirements, including schematic or preliminary plan and estimates.

· Determination of feasibility of proposed project.

· Preparation of measured drawings of existing facility.

· Subsurface investigation.

· Structural, electrical, and mechanical investigation of existing facility; and

· Surveys: topographic, boundary, utilities, etc.

B. Special consultant services that are not normally available in organizations of architects or engineers and that are not specifically applied to the actual preparation of working drawings or specifications of the project for which the service is required.

C. Other:

· Reproduction of approved designs through models, color renderings, photographs, or other presentation media.

· Travel and per diem allowances other than those required for the development and review of working drawings and specifications.

· Supervision or inspection of construction, review of shop drawings or samples, and other services performed during the construction phase.

· All other services that are not an integral part of the production and delivery of plans, designs, and specifications.

D. The cost of reproducing drawings and specifications for bidding and their distribution to prospective bidders and plan file rooms.

14. KEY PERSONNEL

The A-E shall employ the required licensed/registered or otherwise appropriately certified professional personnel to perform the services required under this contract. No substitution will be made without the advance written approval of the Contracting Officer. The A-E shall provide an explanation of the necessity for the change. No increase in salary rates will be allowed when personnel substitution is authorized.

15. FEE AND PAYMENT

A. The Government shall pay the A-E for all services and materials in accordance with the Federal Acquisition Regulation (FAR) Clause 52.232-10: Payments under Fixed-Price Architect-Engineer Contracts.

B. The Government shall pay the A-E the guaranteed minimum contract fee in the amount of $5,000.00 as outlined in this contract within 30 days of an accepted invoice by the VA. The actual fee will be established by subsequently issued task orders.

C. The maximum amount of any single project shall NOT exceed $1,250,000.00. A minimum amount of $5,000.00 for a task order has been established.

D. Progress payments for each task order shall be paid based on the percentage of services completed and approved by the Government. Completion of task orders shall constitute final payment for all services furnished in connection with the task order under this contract.

E. The A-E shall furnish the Government with a release of all claims against the Government, other than such claims as the A-E may expect for each task order issued. He/she shall describe and state the amount of each expected claim.

16. TRAVEL

Travel required to be performed in connection with a task order will be included in the detailed cost breakdown when the A-E makes their proposal for the project. All other travel expenses shall be without additional expense to the Government.

17. RELEASE OF INFORMATION

The A-E during the performance of this contract will not disseminate any information concerning the specific projects without prior approval of the Government.

18. INFORMATION SECURITY

The Certification and Accreditation (C&A) requirements do not apply. A Security Accreditation Package may be required for individual task orders.

19. ADDITIONAL MINIMUM REQUIREMENTS

A. Provide Professional Engineering services to prepare working drawings, specifications, cost estimates, and possible impact costs for multi-discipline services for various projects within the Atlanta VA Health Care System, Decatur, Georgia.

B. A-E must analyze and verify utility systems and structure as necessary, per individual task order requirements.

C. A-E must modify original tracings from construction drawings to make final as-builts.

D. A-E to follow applicable NFPA and VA Construction Codes.

E. The Construction Period Services are for review of contractor submittals and site investigation.

F. A preliminary and final design construction cost estimate is required.

G. Phasing Schedule and Network Analysis, as applicable, are required as part of the working drawings.

H. Typical design times allotted will be as indicated below. However, the actual design times will be negotiated with each individual project task order.

I. A-E to provide two (2) copies of working drawings and specifications and estimates at each review unless otherwise specified in task order scope of work. Engineering Service, Atlanta VA Health Care System, Decatur, Georgia, will provide existing drawings as needed and available.

J. Final original drawings and specifications to be turned over to the VA at 100% drawings and specifications. Auto CAD drawings, compatible with existing CADD system at the Atlanta VA Health Care System are required; drawings shall be turned over to the VA in hard copy/paper and electronic format. Current VA Auto CAD version is AutoCAD 2022.

K. A-E to stamp drawings and specifications for review at 35%, 65%, and 95% design with a note on each drawing sheet “NOT FOR CONSTRUCTION”.

L. A-E to stamp final drawings and specifications at 100% design with a note on each drawing sheet to read “BID DOCUMENTS”.

M. A-E to advise as to construction time they recommend, for each bid item and entire project. A-E to design project for multiple bid items as discussed.

N. All technical correspondence to be mailed to the Chief, Engineering Service. All contract correspondence to be mailed to the Contracting Officer.

O. Design includes all related work for complete project, including separation of basics as required for multiple bid items.

P. Actual Design Engineer or Architect of record to be present at reviews.

Q. A-E to use Veterans Affairs Master Specifications edited to suit project.

R. A-E to sign in/out at Engineering Service Office, Atlanta VA Health Care System, Decatur, Georgia.

S. Asbestos Impact Statement (if applicable).

T. Phasing and coordination of utility shutdown with VA representative – A-E to provide specification.

U. A-E is responsible for survey of existing conditions, sewer surveying hydrant flow analysis, and verifying accuracy of existing study and data.

--- End of Scope of Work ---