36C24723Q0091.docx

36C24723Q0091

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

557-23-2-503-0001 36C24723Q0091 10-27-2022 Earnest Ellison 11-09-2022

10AM

EST

Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery AL 36109-3798 x X Y 492110 1500 Employees N/A X See Delivery Schedule

Department of Veterans Affairs Central Alabama Health Care System East Campus 2400 Hospital Road Tuskegee AL 36083-5001

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Courier Services for Brunswick CBOC, Dublin VAMC Ordering Periods:

Ordering Period 1:

1/1/2023 to 12/31/2023 Ordering Period 2: 1/1/2024 to 12/31/2024 Ordering Period 3: 1/1/2025 to 12/31/2025 Ordering Period 4: 1/1/2026 to 12/31/2026 Ordering Period 5: 1/1/2027 to 13/31/2027 Request for Information (RFI) time period ends 11/4/2022, 3:00 pm, est , Email all questions to Earnest.Ellison@va.gov.

This is a 100 % (SDVOSB) set-aside.

Only one award will be made to one vendor that can offer all requirements at the most advantageous cost to the government $0.00 See CONTINUATION Page x X x Earnest Ellison Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Earnest Ellison Department of Veterans Affairs Central Alabama Veterans Health Care

215 Perry Hill Road Montgomery AL 36109-3798

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs FMS-VA-2(101),Financial Services Center,PO Box 149971,Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C24723Q0091

Page 1 of Page 1 of Statement of Work (SOW)

557-23-2-503-0001

1. Background

The Dublin VAMC in Dublin, Georgia is operating Community Based Outpatient Clinics (CBOC) in Brunswick, Georgia to better serve the Veterans in and around those areas. With the Brunswick CBOC located approximately 140 miles away from the main facility in Dublin, a courier service contract will be necessary to transport supplies to and from the Dublin main facility and clinic. The courier service will need to be daily, Monday through Friday, excluding all Federal Holidays.

2. Objectives

The Contractor will furnish all personnel, equipment, vehicles, and supplies necessary to provide courier services for the Brunswick CBOC for the term of the contract as per section four (4) Statement of Required Goods/Deliverables in this document.

3. Scope

The Dublin VAMC is seeking a contract courier service to transport supplies, lab specimens, and documentation daily, Monday through Friday, excluding all Federal Holidays between Dublin VAMC in Dublin, GA, and the Brunswick CBOC located in Brunswick, GA and Dublin, GA. This contract will be a firm-Fixed price contract and payment will be on a cost-per-delivery run basis for a period of one (1) year firm and four (4) option years for Brunswick CBOC.

4. Statement of Required Goods/Deliverables

The Contractor will furnish all personnel, equipment, vehicles and supplies necessary to provide courier services for the Brunswick CBOCs as outlined herein.

Brunswick CBOC: The contractor shall provide daily pick-up of lab specimens, documentation, supplies, and any small items needing transported originating at the Brunswick CBOC, located at 93 Benchmark Way, Brunswick, GA 31520, and delivered to the Dublin VAMC, located 1826 Veterans Blvd, Dublin, GA. The pick-ups will need to be coordinated with the Nurse Manager or designated team member at the Brunswick CBOC to be picked up between the hours of 13:30PM – 14:00PM daily Monday through Friday, excluding weekends and Federal Holidays. This is considered to be a one way trip. Driver will pick up supplies and documentation in Dublin from the Laboratory Department, Pharmacy Department, Logistics Department (Medical supply / Office Supply), Sterile Processing Department and the Mail Room to be delivered the following business day on return trip to Brunswick CBOC to pick up lab specimens. Total office supplies will not exceed 6 13x13x18 boxes per day. The contractor will only use OSHA approved laboratory containers and refrigerant packs provided by the Dublin VAMC, Laboratory Department. At the start of the contract the contractor will be responsible for picking up the container from the Laboratory Department at the Dublin VAMC and for returning the container at the end of the contract terms. All efforts will be made to ensure inadvertent access to patient privacy information is avoided. At no time should specimens packaged with patient privacy data be left unattended. Contractor will ensure that specimens collected at Brunswick CBOC arrive at the Dublin VAMC Laboratory Department on or before 4:00PM daily. Courier may park in designated parking spaces for visitors and/or the loading /unloading paces at the Dublin VAMC. The Laboratory Department is a controlled access space and the Contractor will announce visit by way of the audio buzzer at the Laboratory Department entry. Some specimens will require room temperature transport and will only need to be protected from the heat the Contractor will ensure appropriate measures are taken to protect these types of specimens. The Contractor is responsible for ensuring that an accidental/emergency spill kit is carried in the transporting vehicle at all times. The drivers and vehicles used in the performance of this contract must be licensed, registered, and insured to meet all State and City requirements. The Contractor must ensure compliance with Federal and State requirements for transporting specimens over ground. The Nurse Manager at Brunswick CBOC reserve the right to adjust the pick-up hours as needed to meet the mission of the CBOC. The COR will notify the contractor within two (2) days of any changes to pick- up or delivery times.

Personnel assigned by the Contractor to perform services covered under this contract shall be trained and qualified in transporting biohazard/diagnostic specimens. The qualifications of such personnel shall also be subject to review by the Dublin VA Chief of Staff and approval by the facility Director. Each person assigned to work under this contract shall be well trained in federal, state, and local requirements in which the services are being provided. The contractor shall comply with all applicable Federal, State, and local laws, executive orders, rules and regulations applicable to its performance under this contract. VA reserves the right to refuse employment, under this contract, or require dismissal from contract work any contract work any contract employee who, by reason of previously unsatisfactory performance at the VA or unsatisfactory performance under the contract was dismissed. VA also reserves the right to refuse employment, under this contract to any contract employee who violates the privacy of any patient whose specimens they have had access to. Business Associate Agreement-A Business Associate Agreement must be returned to the Contracting Officer within 7 days of award notification.

The contractor shall be responsible for protecting the personnel furnishing services under the contract. To carry out this responsibility, the contractor shall provide workers compensation, professional liability insurance, health examination, income tax withholding and social security payments. The parties agree that the contractor, its employees, agents and subcontractors shall not be considered VA employees for any purpose. The Contractor will make no substitution of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer (CO) and COR in writing within 15 calendar days of the occurrence of these events and provide the following required information:

Temporary substitutions where the key personnel shall not be reporting to work for three (3) consecutive work days or more, the contractor will provide a qualified replacement for the key person and notify the CO and COR. The substitution shall have comparable qualifications to the key personnel. The CO or COR shall notify the contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract shall be modified to correct any approved changes to key personnel.

5. Tasks:

The Contractor must maintain a record and log of daily courier pick-up and deliveries indicating time and date of pick-up / delivery, number of specimens and/or items, and signatures of VA employee at the pick-up and delivery sites. A copy of these logs will be furnished upon request to the VAMC COR for this contract.

6. Training:

In the performance of this contract the contractor shall take such safety and infection control precaution necessary to protect the lives and health of those personnel transporting lab specimens. Personnel must be trained in accordance with Occupation Safety and Health Act (OSHA) requirements on proper specimen handling procedures, temperature control, record keeping and infectious disease (biohazard/diagnostic) specimen handling in case of an accidental spill, Universal precautions training, blood-born pathogen training from OSHA or equivalent. Contractor will ensure that personnel are trained in the area of patient privacy which includes the requirements of the Privacy Act5 U. S. C. section 552a, and 38 U. S. C. sections 5701,7705, and 7332., the Health Insurance portability and Accountability Act (HIPPA) and VA privacy policies and procedures. The Contractor will provide a training program that describes initial training and annual training and provide such proof to the Contracting Officer Representative (COR) and the Laboratory Department Manager.

7. Government-Furnished Property:

The Government will provide the appropriate OSHA approved laboratory containers and refrigerant packs required for the transport of lab specimens. The Contractor is responsible for returning all containers at the end period of the contract.

8. Security Requirements:

A. Position Sensitivity - The position sensitivity has been designated as low risk.

B. Background Investigation - The level of background investigation commensurate with the required level of access is National Agency Check with Written Inquiries (NACI).

C. Contractor Responsibilities

(4) The Contractor shall inform the contract employee that when filling out Standard Form 85, that there should be no gaps in employment history. Any gaps in employment history on Standard Form 85 may result in OPM rejecting the documentation for investigation and delay contract performance.

(5) The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract, and at the request of the VA, submit another employee for consideration.

(6) The contractor may utilize a private investigating agency if such agency possesses an OPM and Defense Security Service certification. A Cage Code number must be provided to the VA Office of Security and Law Enforcement. VA Office of Security and Law Enforcement will verify the information and advise the contracting officer whether contractor’s access to the computer systems can be authorized.

(7) All contractor employees and subcontractors are required to complete VA’s Privacy training annually. All Contractor employees and subcontractors requiring access to VA computer network are required to complete Cyber Security training courses annually either on-line or hard copy. Documented proof must be provided to the Contracting Officer.

(8) The contractor will notify the COTR immediately when their employee(s) no longer require access to VA computer systems.

D. Government Responsibilities:

(1) The contracting officer will request the contractor employee’s background investigation by the Office of Security and Law Enforcement.

(2) The Office of Security and Law Enforcement will notify the contractor with instructions for the contractor's employees, coordinate the background investigations, and notify the contracting officer and contractor of the results of the investigations.

(3) The VA facility will pay for requested investigations in advance. A bill for collection will be sent to the contractor to reimburse the VA facility. The contractor will reimburse the VA facility within 30 days. If timely payment is not made within 30 days from date of bill for collection, then VA shall deduct the cost incurred from the contractors 1st month’s invoice(s) for services rendered.

SAC (Special Agreement Check)

All Contractor Employees who require access to the Department of Veterans Affairs computer systems or who have access to sensitive information shall be required to have, at a minimum, a Special Agreement Check (SAC) which includes electronic fingerprinting. A Contractor Employee shall not perform any contract work (except for any other required orientation and training that does not require access to a VA computer system) until fingerprinting is completed by the local Human Resource Management Service. Fingerprinting should take place on the first day that a Contractor Employee enters on duty. The Contracting Officer’s Technical Representative shall facilitate the SAC process for the Contractor and Contractor Employee.

If the SAC identifies “potentially actionable issues” in connection with a Contractor Employee and it is determined that the Contractor Employee needs to be removed, the Contracting Officer shall notify the Contractor and the Contractor shall immediately remove that Employee from contract work. The removal of the Employee shall not excuse any failure to meet contract requirements. SACs and fingerprinting of Contractor Employees will be required even when an Employee will not be working on site at a VA Facility. The Contracting Officer can identify other options for accomplishing these SACs.

9. Point of Contact

COR: N/A

Laboratory Department Manager, N/A

Nurse Manager Brunswick: N/A

10. Place of Performance or Delivery Address

Brunswick CBOC Origination: located at 93 Benchmark Way, Brunswick, GA 31520

Final Destination: Dublin VA Medical Center, 1826 Veterans Boulevard, Dublin, Ga

11. Period of Performance or Required Delivery Date

This contract will be a firm fixed price contract with a base year and four (4) option years. Payment will be on a monthly basis. The performance period is detailed in the schedule.

Ordering period 1: 1 January 2023 through 31 December 2023 Ordering period 2: 1 January 2024 through 31 December 2024 Ordering period 3: 1 January 2025 through 31 December 2025 Ordering period 4: 1 January 2026 through 31 December 2026 Ordering period 5: 1 January 2027 through 31 December 2027

12. Inspection and Acceptance

The contractor shall be required to meet the standards set forth in the Quality Assurance Surveillance Plan (QASP). Failure to meet the Performance Standards set forth in the QASP will results in a negative rating for the contract evaluation period and will be considered in determining award of contract option years. Failure to meet the Performance Standard for delivery of service will result in financial penalties if additional expenses are incurred by the facility to provide the needed service at the last minute.

Quality Assurance Surveillance Plan (QASP) – Brunswick CBOC Courier Services Contract

Designate a point of contact in writing 5 days after contract award Written notification received 5 days after contract award Written notification by contractor

Contractor maintains appropriate licenses, insurance, and bonding as applicable 100% of licenses and certificates shall be renewed and maintained in current status during life of contract Copies provided by Contractor and originals maintained by Contractor

Contractor supplies courier service daily as specified in contract 100% compliance (No deviation financial penalty for noncompliance for expenses incurred by facility above contracted rate to provide services at last minute) COR maintain log of incidents

Contractor shall complete mandatory training requirements of this contract and provide initial and annual training of drivers.

100% compliance with mandatory training requirement Copies of completed training maintained by contractor, lab, and COR as provided by contractor.

Continuous high level of customer service Substantiated customer service complaints no more than 2 per year per courier.

COR maintain log of complaints

particular attention performance that exceeds the standards

13. Invoices

Vendor Electronic Invoice Submission Methods

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:

Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below:

OB10 e-Invoice Setup Information: 1-877-489-6135 OB10 e-Invoice email: VA.Registration@ob10.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov

Invoices:

Vendor Electronic Invoice Submission Methods

Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

1. VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

2. A system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI).

The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:

Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below:

· OB10 e-Invoice Setup Information: 1-877-489-6135

· OB10 e-Invoice email: VA.Registration@ob10.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

Estimated Quantities The quantities listed are estimates of the number of trips expected to be monitored and the average number of active devices being monitored on a monthly basis. They are estimates only and do not represent a commitment by the Government to purchase specific quantities of the requested services.

Fixed Rates All TRIPS are estimated in each CLINS that are included in the awarded Indefinite Delivery/Indefinite Quantity (IDIQ) contract line items numbers (CLINs). This is a Firm Fixed Price contract.

Delivery Order Pricing Individual firm-fixed price delivery orders rates negotiated at time of contract award and included in "Section B - Services and Price/Costs. All trips are estimated for each CLINS.

Minimum Guarantee and Maximum Contract Limitation This is an IDIQ contract. The contractor will receive one minimum guarantee of $1,000.00 during the entire contract five-year ordering period, if the minimum quantity is not ordered during the 5-year ordering period.

The maximum limitation for the contract shall not exceed $700,000.00 over the five years.

Task Order (Order): An order for services placed against an established contract. Orders issued under the contract are subject to the terms and conditions of the applicable contract.

Task Order Procedures

a. Contractor under this IDIQ shall provide services as requirements are identified throughout the ordering period. Requirements will specify details as they relate to deliverables, performance and other technical items.

(1) The IDIQ will follow ordering procedures as outlined in FAR 16.505. In accordance with FAR 16.505(b)(2), the awardee will be provided fair opportunity to be considered for all task order awards which exceed the micro-purchase threshold, unless an exception applies.

(2) Should one of these exceptions exist, the CO will execute the task order as a sole source task order, seeking proper justifications in accordance with the FAR and agency procedures.

(3) In accordance with FAR 16.5, the CO has broad discretion in determining which contractor should receive a task order. The CO will issue a task order to the contractor whose proposal is most advantageous to the Government considering the evaluation factors specified in the SOW. The CO reserves the right to withdraw or cancel the Task Order. In such event, the contractor will be notified, via email, of the CO’s decision. This decision shall be final and conclusive and shall not be subject to the Disputes Clause or the Contract Disputes Act.

(4) Task orders may only be modified by written modification, executed by a warranted CO. The contractor shall not perform or provide services that are not expressly stated in the contract or Task Order. A Contracting Officer’s Representative (COR) does not have the authority or means to obligate the Government or change the terms and conditions of the contract or Task Order.

36C24723Q0041

(2) Should one of these exceptions exist, the CO will execute the task order as a sole source task order, seeking proper justifications in accordance with the FAR and agency procedures.

(3) In accordance with FAR 16.5, the CO has broad discretion in determining which contractor should receive a task order. The CO will issue a task order to the contractor whose proposal is most advantageous to the Government considering the evaluation factors specified in the SOW. The CO reserves the right to withdraw or cancel the Task Order. In such event, the contractor will be notified, via email, of the CO’s decision. This decision shall be final and conclusive and shall not be subject to the Disputes Clause or the Contract Disputes Act.

(4) Task orders may only be modified by written modification, executed by a warranted CO. The contractor shall not perform or provide services that are not expressly stated in the contract or Task Order. A Contracting Officer’s Representative (COR) does not have the authority or means to obligate the Government or change the terms and conditions of the contract or Task Order.

(5) Invoicing: All invoice instructions will be given at the order level.

All invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/US/en/veterans-affairs/ to begin submitting electronic invoices, free of charge.

More information on the VA Financial Services Center is available at http://www.fsc.va.gov/einvoice.asp.

Vendor e-Invoice Set-Up Information:

Please contact the phone numbers or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or Tungsten, please contact the FSC at the phone number or email address listed below:

• e-Invoice Setup Information:

• e-Invoice email:

• FSC e-Invoice Contact Information:

• FSC e-invoice email: vafsccshd@va.gov Tungsten e-

Evidence of Insurance Coverage and Driver Licenses Before award of contract, the Contractor shall furnish to the Contracting Officer and Contracting Officer Representative a certificate of Insurance which shall contain an endorsement to the effect that cancellation of, or any material change in, the policies which adversely affect the interests of the Government shall not be effective unless 30 day written notice of cancellation or change is furnished to the Contracting Officer.

Inspection The Government reserves the right to thoroughly inspect and investigate the establishment, facilities, business reputation and other qualifications of any offeror and to reject any offer, irrespective of price, that shall be administratively determined lacking in any of the essentials necessary to assure acceptable standards of performance.

POV INSPECTION CHECKLIST

NAME

SECTION

NOTE: No mixing of radial tires/bias tires.

Spare tire Tread depth, wear, weathering, evenly seated, bulges, imbedded objects, cuts, breaks. At least on mm of tread over entire surface (Use a penny and place it in the tire tread (Lincoln’s head facing you and toward the tire). If you can see all of Lincoln’s head it is not ok) Spare tire (inflated), jack, lug wrench Front

Pass Rear

Fail

Rear Left Front Right

Rear Right

Rear Left Front Right

Rear Right

Windshield / Windows /

Missing, lose, broken, bent in any way to cause a hazard

POV

Inspection

Checklist

Page of

POV INSPECTION CHECKLIST – cont.

Properly adjusted, check emergency brake by: pull/push emergency brake, apply foot brake, gently press gas pedal and ensure brake holds vehicle

Emergency equipment

Heater Does it work Ensure hot air blows out above the dash Check light on dash, if in the winter, ensure it works by allowing the rear windshield to clear up (OPTIONAL) First aid kit, warning triangle, flashlight, fire extinguisher, blanket, flares, shovel, chains, tools, etc. (Check host nation laws for any additional equipment required) Ensure heater works Pass Pass Pass

Fail Fail Fail

during inspection, may have a center seat belt)

Europe only)

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Vendor will be providing courier service for the Dublin VAMC is seeking a contract courier service to transport supplies, lab specimens, and documentation daily, Monday through Friday, excluding all Federal Holidays. Courier from 1826 Veterans Boulevard,Dublin VAMC in Dublin, GA to 93 Benchmark Way, Brunswick CBOC located in Brunswick, GA, which is an estimated 270 trips per ordering period. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ), Estimated five (5) trips weekly.

Contract Period: Base POP Begin: 01-01-2023 POP End: 12-31-2023

Miscellaneous trips from Dublin VAMC, 1826 Veterans Boulevard, Dublin Georgia to Brunswick CBOC 93 Benchmark Way, Brunswick Georgia. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ Contract Period: Base POP Begin: 01-01-2022 POP End: 12-31-2023

Vendor will be providing courier service for the Dublin VAMC is seeking a contract courier service to transport supplies, lab specimens, and documentation daily, Monday through Friday, excluding all Federal Holidays. Courier from 1826 Veterans Boulevard, Dublin VAMC in Dublin, GA to 93 Benchmark Way, Brunswick CBOC located in Brunswick, GA, which is an estimated 270 trips per ordering period. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ), Estimated five (5) trips weekly.

Contract Period: Option 1 POP Begin: 01-01-2024 POP End: 12-31-2024

Miscellaneous trips from Dublin VAMC, 1826 Veterans Boulevard, Dublin Georgia to Brunswick CBOC 93 Benchmark Way, Brunswick Georgia. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ Contract Period: Option 1 POP Begin: 01-01-2024 POP End: 12-31-2024

Vendor will be providing courier service for the Dublin VAMC is seeking a contract courier service to transport supplies, lab specimens, and documentation daily, Monday through Friday, excluding all Federal Holidays. Courier from 1826 Veterans Boulevard, Dublin VAMC in Dublin, GA to 93 Benchmark Way, Brunswick CBOC located in Brunswick, GA, which is an estimated 270 trips per ordering period. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ), Estimated five (5) trips weekly.

Contract Period: Option 2 POP Begin: 01-01-2025 POP End: 12-31-2025

Miscellaneous trips from Dublin VAMC, 1826 Veterans Boulevard, Dublin Georgia to Brunswick CBOC 93 Benchmark Way, Brunswick Georgia. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ Contract Period: Option 2 POP Begin: 01-01-2025 POP End: 12-31-2025

Vendor will be providing courier service for the Dublin VAMC is seeking a contract courier service to transport supplies, lab specimens, and documentation daily, Monday through Friday, excluding all Federal Holidays. Courier from 1826 Veterans Boulevard, Dublin VAMC in Dublin, GA to 93 Benchmark Way, Brunswick CBOC located in Brunswick, GA, which is an estimated 270 trips per ordering period. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ), Estimated five (5) trips weekly.

Contract Period: Option 3 POP Begin: 01-01-2026 POP End: 12-31-2026

Miscellaneous trips from Dublin VAMC, 1826 Veterans Boulevard, Dublin Georgia to Brunswick CBOC 93 Benchmark Way, Brunswick Georgia. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ Contract Period: Option 3 POP Begin: 01-01-2026 POP End: 12-31-2026

Vendor will be providing courier service for the Dublin VAMC is seeking a contract courier service to transport supplies, lab specimens, and documentation daily, Monday through Friday, excluding all Federal Holidays. Courier from 1826 Veterans Boulevard, Dublin VAMC in Dublin, GA to 93 Benchmark Way, Brunswick CBOC located in Brunswick, GA, which is an estimated 270 trips per ordering period. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ), Estimated five (5) trips weekly.

Contract Period: Option 4 POP Begin: 01-01-2027 POP End: 12-31-2027

Miscellaneous trips from Dublin VAMC, 1826 Veterans Boulevard, Dublin Georgia to Brunswick CBOC 93 Benchmark Way, Brunswick Georgia. This contract will be an Indefinite Delivery Indefinite Quantity (IDIQ Contract Period: Option 4 POP Begin: 01-01-2027 POP End: 12-31-2027

B.3 DELIVERY SCHEDULE

270.00

5.00

270.00

5.00

270.00

5.00

270.00

5.00

270.00

5.00

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this…