36C24722R0059 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF

PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 To all Offerors/Bidders

36C24722R0059 10-11-2022

X X X

X This Amendment is to provide the question and responses to RFP 36C24722R0059.

Please see attachment.

This solicitatio n is not extended and will CLOSE at the posted closing of October 24, 2022 at 14:00 EST.

LaToyer N. Furbush Contracting Officer Questions and Responses Submitted for RFP36C24722R0059:

1. The “Small Business” set aside box it checked, with a size standard of 16.5 Million. Confirming any firm (and its subsidiaries and affiliates) with revenues greater than 16.5 million average annually will not be allowed to bid on this contract?

A verification of the offerors SBA size classification based on the assigned NAICS code will be conducted upon receipt of proposal. The NAICS will be verified against the most current SBA Size standard listing effective 1 Oct 2022. The size standard for this requirement; 621910 is now $20.0M ..reference the SBA site. https://www.sba.gov/document/support-table-size-standards

2. Is the “Small Business” 100 % set aside subject to the Veterans First Program with priority given to VOSB/SDVOSB?

No. Market research supports a 100% total small business set-aside as the appropriate strategy for this solicitation.

3. The Pricing period states 12/1/2022, does contracting think this is a firm timeline to solicit, review, award and kick off the contract at a 12/1/2022 start date?

Yes, based on the procurement timeline, this requirement will begin as expected on 1 December 2022. Further, the start date initiates the 60-day phase in period before full contract performance by the awardee.

4. In the Price/Cost Schedule are the quantities used from the last year of actuals or are these estimates?

These quantities are estimates based on recent contract performance from the past eight months.

5. The contract is listed and “Non-Emergency” – how are “Emergencies” handled and what parameters make these transports not the responsibility of the contractor?

Emergencies are handled through 911 calls; contractor will not receive 911 calls from the VA for emergency transportation.

6. Please define the Round Trip used as an item – are all trips that have a pickup and drop of the exact locations to and from such as dialysis ? Rounds trip definition is included in the definition section of the RFP.

Roundtrips is defined as moving a patient from the original destination to an appointment and having to wait through the end of the appointment to transport the same patient back to the original point of pick-up.

7. The line items for cost BLS/ALS are listed with mileage bands have one way and round-trip descriptions, are the numbers listed in the quantity for “Round Trip” two actual legs? Example Item #11 BLS Round Trip 0-35 has a quantity of 4560. This would be for SC DHEC purposes and reporting 9120 individual trips, 1 round trip quantity listed = 2 individual trip legs?

No, the quantity listed for “Round trip” is not for two actual legs, roundtrip is defined as moving a patient from the original destination to an appointment and having to wait through the end of the appointment to transport the same patient back to the original point of pick-up.

8. The line items for cost BLS/ALS are listed with mileage bands, if there is a long-distance transport to another state how is this billed under the contract, example to 700-mile trip to FL form the Columbia VA?

The contractor will be allowed to bill the flat rate for the Black mileage band (108-143 miles) plus the excess mileage rate.

9. The line items for cost BLS/ALS are listed with mileage bands, the numbers provided show almost 10-11 individual trip legs per day on average for the band of 108-143 miles BLA and ALS combined. This high of number could significantly increase the cost of the contract due to the number of trucks needed to complete the mission with OTP per the contract. Are these line items from historical data or estimates?

These line items are supported by current data from the contract currently in place. In addition to estimating increases for future option years.

10. Can Contracting provide the name, specifications and information of the electronic ordering software that will be required to be used by the contractor?

YES. The Program is called VetRide.

11. Ambulance service trips outside of 143-mile are not mentioned. How are they to be priced and is date and time negotiable? The contractor will be allowed to bill the flat rate for the Black mileage band (108-143 miles) plus the excess mileage rate.

12. Is there a required number of ambulances to be available?

There is not a required number of ambulances but based on the current contract, an estimate is 13-15 ambulances. The vendor is ultimately responsible for determining the number of ambulances to perform the contract at or above the Acceptable Quality Level.

13. The size standard for the VA contract is listed at $16.5 million are the quantities correct?

The size standard for this requirement; 621910 is now $20.0M ..effective 1 October 2022, reference the SBA site. https://www.sba.gov/document/support-table-size-standards

14. Will the VA triage the type of call (ALS vs BLS vs NEMT) or will the call center be responsible for that?

All contracted trips will be nonemergency (ALS and BLS), these trips will be triaged by the VA Special Mode Transportation Coordinators.

15. Does my call center have to be in the State of South Carolina?

No, as long as the vendor can at a minimum meet the Performance Standards detailed in the Quality Assurance Surveillance Plan (QASP) as the Acceptable Quality Level and the home office/business is in the State of South Carolina and meet the Department of Public health requirement to have an Ambulance license to operate.

16. Can the solicitation deadline be extended for two weeks please?

No. Currently there is no reason for an extension of the RFP.