36C24722Q0862.docx

36C24722Q0862

GENERAL INFORMATION

VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

POINT OF CONTACT*

Contracting Officer Quentin Deloney

PLACE OF PERFORMANCE

6439 Garners Ferry Rd

Columbia South Carolina

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06/05-26-2022.

The associated North American Industrial Classification System (NAICS) code for this procurement is 325320 with a small business size standard of 1,000 Employees.

The Network Contracting Office 7 is seeking Pest Control Services for the WJB Dorn (VA) Medical Center in Columbia, South Carolina.

All questions regarding this RFQ must be in writing and may be sent by e‐mail to Quentin.Deloney@va.gov. Questions must be received no later than July 27, 2022 at 12:00 PM ET. No further questions will be accepted after that date and time. Please be reminded that representatives from your company SHALL NOT contact any VA Medical Center employees to discuss this RFQ during this RFQ process. All questions and concerns regarding this RFQ shall be directed to the Contracting Officer (CO).

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE

DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a.

PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE

ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26.

TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212

-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

544-22-4-5090-0122 36C24722Q0862 07-20-2022 Quentin Deloney

(404) 432-0403 08-03-2022

1:00 PM

EDT

Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084 X X 325320 1000 Employees N/A X WJB Dorn VAMC 6439 Garners Ferry Rd Columbia SC 29209 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page See Section B.2 & SOW for Items See CONTINUATION Page X X X Quentin Deloney Page 1 of Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Statement of Work

INTERGRATED PEST MANAGEMENT

1. GENERAL:

The Contractor shall provide all labor, materials, equipment, transportation and supervision necessary to provide an Integrated Pest Management (IPM) Program to the Veteran’s Health Administration (VHA) facility shown in Section 4. An IPM Program is a process for achieving long-term, environmentally sound pest suppression and prevention through the use of a wide variety of technological and management practices.

Control strategies in an IPM program include:

· Structural and procedural modifications to reduce food, water, harborage, and access used by pests.

· Pesticide compounds, formulations, and application methods that present the lowest potential hazard to humans and the environment.

· Non-pesticide technologies such as trapping and monitoring devices.

· Coordination among all facilities management programs that have a bearing on the pest control effort.

The William Jennings Bryan Dorn Veterans Administration Medical Center Hospital (WJB Dorn VA Medical Center) currently operates under an IPM Program following guidance provided in the references listed in section 23.

2. BACKGROUND:

The William Jennings Bryan Dorn VA Medical Center is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Annually, the medical center serves approximately 85,000 patients.

3. PERIOD OF PERFORMANCE: One Base year with the possibility of four one year option periods.

4. PLACES OF PERFORMANCE:

6439 Garners Ferry Rd., Columbia, South Carolina 29209

5. HOURS OF OPERATION: Normal business hours are Monday – Friday 8:00 a.m. to 4:30 p.m. except federal holidays. Facility is open 24 hours per day, 7 days per week.

6. SCOPE OF WORK (SOW): This specification is intended to produce an acceptable level of performance. The government does recognize the possibility of contractors achieving the same or improved results due to innovative approaches, advances in state-of-the-art of equipment, materials and supplies, improved procedures, and/or for other reasons. Accordingly, provision is hereby made for altering this specification when the contractor conclusively demonstrates the ability to maintain the standards established herein through use of improved techniques, materials, equipment, or scheduling. All alterations are contingent upon the recommendation of the Contracting Officer’s Representative (COR) and the approval of the Contracting Officer.

7. PERFORMANCE REQUIREMENTS:

a. The Contractor shall provide all supplies, materials, equipment, labor, supervision, management, and transportation to perform all tasks as identified in this scope of work in and around the areas/buildings identified in Section 4. All work is to be performed in accordance with the guidelines and regulations established by Federal, State, and local ordinances as well as the various VHA policies, procedures, memorandums, etc identified in this document.

b. Contractor shall have and adhere to an established quality control program, which shall ensure that quality services are provided.

c. Contractor and his/her personnel shall comply with all Federal, State, and local regulations, laws, and licensing requirements. The contractor and his/her personnel shall be licensed and/or certified by the South Carolina Department of Pesticide Regulation in the following pest categories:

The contractor shall provide evidence of licensing for his business, himself, and his/her personnel “certified technician licensing” with his/her offer. Proof of licensing shall also be provided for any change in personnel and/or personnel duties.

d. Contractor personnel may be required to perform work under potentially hazardous conditions. Contractor will train personnel in proper techniques so personnel can recognize and deal with potentially hazardous situations in a manner which will minimize personal risk and required to adhere to standard techniques for personal protection.

e. The contractor shall designate a project manager who will have responsibility for performance of contract services. The Project Manager shall be competent to supervise all aspects of the contract and shall be available on site within twelve hours after notification for non-emergent situations. The project manager shall be accessible by phone during normal VA working hours. In emergent situations, the project manager must respond within two hours. Required response time shall be determined based on distance from VA.

f. This person shall be licensed by the South Carolina Department of Pesticide Regulation in Categories 3, 7 and 8 as described above. The contractor shall have on staff or access to personnel with advanced training in entomology. These persons should be readily available to assist the contractor’s personnel in pest control technology training and unusual pest identification. Consideration will be given to those persons with Board Certifications in entomology (BCE or ACE as offered through the Entomological Society of America) or advanced college degrees in entomology.

g. The Government shall provide the contractor access to all buildings and rooms required to perform this contract. The contractor personnel shall not open rooms or areas to permit entrance by persons other than contractor personnel performing work. All rooms locked shall be relocked upon completion of duties. All lights in unoccupied areas, unless otherwise directed by the COR shall be turned off. All windows opened by contractor personnel are to be closed before leaving the area.

h. The Contractor shall comply with VA security regulations and access control. The Contractor shall take reasonable safety precautions so as to protect the lives and health of building occupants.

i. The Contractor shall comply with all applicable Federal, State, and City safety and fire regulations and codes.

j. All tasks accomplished by Contractor personnel will be performed to preclude damage or disfigurement of government-owned furnishings, fixtures, equipment, and architectural or building structure. Any such damage caused by the contractor during the performance of this contract shall be repaired to existing conditions at contractor's expense. The Government is not responsible for contractor's equipment, supplies, chemicals, or belongings that are lost, stolen, or damaged during the performance of this contract.

k. Any apparatus in use by a patient will not be moved or otherwise handled by contractor's personnel. This provision is written to permit minor movement of apparatus to facilitate the immediate local task.

l. The contractor shall be responsible for operating under conditions which preclude the waste of utilities. Personnel of the contractor are required to interrupt their work so as not to interfere with the normal functioning of the facility, including utility services, fire protection, and passage of facility patients, personnel, equipment, or carts.

(NOTE): The contractor will provide routine monitors that will show evidence of successfully reducing infestation problems for all buildings included in this scope of work.

8. SCHEDULING:

a. The Task and Frequency Chart for IPM tasks are shown in the indicated time frames shall be the minimum basis for the scheduling of pest management tasks. The contractor shall provide a proposed work schedule of when services will be performed and submit the work schedule to the COR for his/her approval prior to contract performance.

b. Pest management tasks shall be scheduled so as to be performed on definite scheduled days of the week, as coordinated with the COR. This will normally be on Monday, Wednesday and Friday of each week. In no event shall the contractor carry on work outside regular agreed-upon working hours without prior approval of the COR.

c. In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the entire work shall be rescheduled to a date and time approved by the COR. Postponement will not reflect any penalties assessed to the contractor. Re-scheduling shall be at no additional cost to the Government.

9. INITIAL BUILDING INSPECTIONS

The Contractor shall complete a thorough, initial inspection of each building or site at least ten (10) working days prior to the starting date of the contract. The purpose of the initial inspections is for the Contractor to evaluate the pest control needs of all locations and to identify problem areas and any equipment, structural features, or management practices that are contributing to pest infestations. Access to building space shall be coordinated with the COR. The COR will inform the Contractor of any restrictions or areas requiring special scheduling.

10. PEST CONTROL PLAN

The Contractor shall submit to the COR a Pest Control Plan at least five (5) working days prior to the starting date of the contract. Upon receipt of the Pest Control Plan, the COR will render a decision regarding its acceptability within two (2) working days. If aspects of the Pest Control Plan are incomplete or disapproved, the Contractor shall have two (2) working days to submit revisions. The Contractor shall be on-site to perform the initial service visit for each building within the first five (5) working days of the contract.

The Pest Control Plan shall consist of the various items identified in Veterans Administration Handbook 1850.02 Pest Management Operations which are in part as follows:

1. Proposed Materials and Equipment for Service: The Contractor shall provide current labels and Material Safety Data Sheets for all pesticides to be used, and brand names of pesticide application equipment, rodent bait boxes, insect and rodent trapping devices, pest monitoring devices, pest detection equipment, and any other pest control devices or equipment that may be used to provide service. All pesticides used on VA property must be registered with/by the Environmental Protection Agency (EPA)

2. Proposed Methods for Monitoring and Detection: The Contractor shall describe methods and procedures to be used for identifying sites of pest harborage and access and for making objective assessments of pest population levels throughout the term of the contract.

3. Service Schedule for Each Building or Site: The Contractor shall provide complete service schedules that include a minimum of three days per week, specific day to be agreed upon with the COR, with the duration as appropriate to complete required scheduled inspections and work, as well as any current trouble calls. In the event of outbreaks or infestations, additional service visits may be required to deal with the situation, at no additional cost to the Government.

4. Description of any Structural or Operational Changes That Would Facilitate the Pest Management Program

5. Control Effort: The Contractor shall describe site-specific solutions for observed sources of pest food, water, harborage, and access.

The Contractor shall be responsible for carrying out work according to the approved Pest Control Plan. The Contractor shall receive the concurrence of the COR prior to implementing any subsequent changes to the approved Pest Control Plan, including additional or replacement pesticides and on-site service personnel.

BAN USE OF HERBICIDE 2,4-DICHLOROPHENOXYACETIC ACID

2,4-Dichlorophenoxyacetic Acid (2,4-D) is registered with the EPA as a pesticide and is widely used as a selective herbicide. However, there is the perception among Veterans that there is a perceived relationship between 2,4-D, Dioxin and Agent Orange. VHA continues the ban of the selective herbicide 2,4-dichlorophenoxyacetic acid for use on all VHA facility grounds.

11. RECORD KEEPING

The Contractor shall be responsible for maintaining a pest control logbook or file for each Building or site specified in this contract. These records shall be kept on-site and maintained on each visit by the Contractor. Each logbook or file shall contain at least the following items:

a. Pest Control Plan: A copy of the Contractor’s approved Pest Control Plan, including labels and MSDS sheets for all pesticides used in the building, brand names of all pest control devices and equipment used in the building, and the Contractor’s service schedule for the building.

b. Forms will be used to advise the Contractor of routine service requests and to document the performance of all work, including emergency work. Upon completion of a service visit to the building or site, the Contractor’s employee performing the service shall complete, sign, and date the applicable forms, and return it to the logbook or file on the same or succeeding day of the services rendered. As a minimium, the form will include:

c. Contractor’s Service Report Forms: Customer copies of the Contractor’s Service Report Form, documenting all information on pesticide application required by statute in the jurisdiction where service is actually performed. These forms shall not be mandatory if all required information on pesticide application is included on the forms identified above in section 11.b.

d. Copies of licenses and certifications for all operators and/or applicators who service the medical center.

e. NOTE: An automated record keeping system that meets the requirements listed in paragraphs 11.b and or 11.c could be acceptable with prior concurrence of the COR and copies can be printed to maintain a hard copy record.

12. STANDARDS: All IPM program tasks shall be accomplished to meet the guidelines as shown in National Pest Control Association's Good Practice Statements. All services shall also comply with all Federal, State, and City laws and regulations.

13. COVERAGE: The Contractor shall provide complete IPM program services for areas, buildings, and on grounds (within 15 feet of each building’s exterior) as shown in section 15. Buildings included in the contract include:

AREA/BUILDING/FUNCTION

Building 5 Auditorium/Mailroom Building 6 Credit Union/Laundry/Administration Building 7 Warehouse Building 8 Engineering Shops Building 9 Research Building 20 Engineering Shops/Administration Building 21 Boiler Plant Building 22 Administrative Offices Building 100 Main Medical Center Building 100A Outpatient Clinic Building 103 Community Living Center Building 103A Community Living Center Building 105 Logistics/Administration Building 106 Mental Health Building Building 114 MRI Building 122 Police Building Building T-25 Engineering Storage Building T-34 Engineering Storage Building T-36 Safety The following buildings/locations will be serviced for bed bug related issues only:

Anderson Community Based Outpatient Clinic Florence Community Based Outpatient Clinic Sumter Community Based Outpatient Clinic Orangeburg Community Based Outpatient Clinic Spartanburg Community Based Outpatient Clinic Greenville Community Based Outpatient Clinic Community Based Outpatient Clinic Additional Buildings:

1) The contractor shall adjust service provided due to changes in the buildings serviced, due to new construction, reactivation of buildings, demolition, etc. The additional cost or price reduction (as appropriate) for each additional building will be determined based on square footage and the GSA contract pricing.

2) Addition of additional buildings will be processed as a modification through the contracting officer.

14. TASKS: Enhanced Integrated Pest Management Services required of the contractor are as follows:

a. Inspection to identify all pest control requirements of the facility.

b. Identification of the integrated pest management procedures to be used for both preventative and corrective programs.

c. Recommending environmental sanitation practices that restrict or eliminate food, water or harborage for pests.

d. Selection and utilization of non-chemical control methods which eliminate exclude, or repel pests (i.e., insect electrocution devices, traps, caulking, air screens, etc.).

e. Selection and use of the most environmentally sound pesticide(s) (least toxic) to affect control when chemical control methods are necessary.

f. Proper handling of all pesticides while on VA grounds.

g. Evaluation of the control measures utilized through follow-up inspections.

15. COVERED PESTS:

a. General Structural Pest Control: The contractor shall adequately suppress the following pests:

b. Wildlife Control: The Contractor shall humanely trap and safely remove from the Dorn VA Medical Center premises/property the following pests when requested to do so and dispose of in accordance with all Federal, State, Local Laws, Rules and Regulations 1.) Bats, Snakes, and all other vertebrates other than Rats and Mice.

c. Public Health Pest Control: The Contractor shall adequately suppress on the exterior premises of the Dorn VA Medical Center Property:

1.) Rats, Mice and arthropods of medical significance such as mosquitoes, Nests of stinging insects and biting flies beyond 3 feet of any building but on the VA Property.

d. Termites: The contractor shall provide all supplies and labor necessary to suppress subterranean termites or the infestation of subterranean termites of the buildings listed below:

16. SPECIAL PROVISIONS: The following provisions shall be adhered to by the contractor personnel in performing pesticide applications of the areas specified below:

a. Adding additional buildings or areas: during the period of performance of this contract, the contractor shall adjust service provided due to changes in the buildings serviced, due to new construction, reactivation of buildings, demolition, etc. The additional cost or price reduction (as appropriate) for each additional building will be determined based on square footage and the GSA contract pricing.

b. Food Handling Areas: Treatment of these areas is limited to only times when food is not being held, processed, prepared, served, and while not occupied by facility employees. Contractor personnel shall at no time enter facility elevators which are occupied by food service equipment while in the possession of pesticides or application equipment. The Kitchen and food service rooms will be inspected and treated after the kitchen is shutdown for the day. This work may be performed after normal business hours, with COR approval.

c. Patient-Occupied Areas: Contractor personnel shall utilize pesticides with as low volatility and as odor free as possible in order to keep odor levels from affecting patients in these areas. Use of any pesticide other than a bait will require coordination with the COR and the facility’s safety office PRIOR to use.

d. Fly light Service: The contractor will perform full fly light service to include installation of fly lights where required/recommended and maintenance of the fly lights on a monthly basis. This maintenance includes replacing glue boards, monitoring the insects trapped, and replacement bulb at least annually. Replacement bulbs will be provided by the contractor. Any minor cleaning will also be done to keep the lights sanitary and presentable.

e. Critical Areas: The Contractor shall submit a list of pesticides for intended use in areas listed below for approval by the COR prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution can be made at any time without approval from the COR. When treatment in the following areas is required, the proposed method and time shall be submitted to the COR for approval prior to any application.

Critical Areas: Pharmacy Intensive Care Areas Research Facilities Respiratory Care Areas Operating Rooms

SPD

Kitchen Canteen Primary Care Clinics

f. Exterior Grounds: The contractor will provide services to ensure that the exterior grounds of the facility are maintained appropriately. These services include:

1. Weed control for the gravel parking lots allocated as “overflow parking”. These lots cover approximately 7 acres. Recommended treatment includes quarterly herbicide treatments and touch ups each month.

2. Weed control for paved parking areas (multiple individual parking lots). These lots cover approximately 7 to 8 acres. Recommended treatment includes monthly treatment of expansion joists, the perimeter and sidewalks.

3. Building exteriors for all buildings on the property, including a 6” band around the perimeter of buildings and treating the shrubs twice per year.

4. Treatment of pests located on the grounds, including ant mounds.

5. BAN USE OF HERBICIDE 2,4-DICHLOROPHENOXYACETIC ACID

a. 2,4-Dichlorophenoxyacetic Acid (2,4-D) is registered with the EPA as a pesticide and is widely used as a selective herbicide. However, there is the perception among Veterans that there is a perceived relationship between 2,4-D, Dioxin and Agent Orange. VHA continues the ban of the selective herbicide 2,4-dichlorophenoxyacetic acid for use on all VHA facility grounds.

17. INTERFERENCE TO NORMAL FUNCTION: Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

18. DISPOSAL OF HAZARDOUS WASTES: The Contractor shall not dispose of any excess pesticide, pesticide containers or any other materials contaminated by pesticides at any location on the medical facility premises.

19. STORAGE OF PEST CONTROL MATERIALS: No pest control materials or equipment shall be stored or kept at the VA facility when the operator is not working. No pest control materials, supplies, or chemicals shall be left unattended on VA grounds. All pest control materials must be properly labeled and handled while on VA grounds

20. CALL BACK REQUIREMENT:

a. Routine: The Contractor shall within twelve (12) hours after receipt of notification by the Contracting Officer or the COR, and at no additional charge to the Government, re-treats previously treated areas when inadequate control (as per specifications) was obtained.

b. Emergency: The Contractor shall within three (3) hours after receipt of notification by the Contracting Officer or the COR, and at no additional charge to the Government, performs EIPM Services to correct the emergent condition.

21. REQUIRED CONTRACTOR REPORTING:

a. Contractor personnel will notify COR, or alternate, at the beginning of their scheduled work shift and at the end of their shift. This will be done at the COR’s office area. Method of contact can be in person, email, text or phone call, as coordinated with the COR.

b. The Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or Local ordinances which pertain to any duties contained in the contract.

c. Prior to initial application of pesticides, the contractor shall be required to provide to the COR for his/her approval: Trade names (if any) and chemicals names of the chemicals used, a label showing the contents, the use and strength of the chemical as applied, the antidote thereto, and a copy of the MSDS (Material Safety Data Sheet). Contractor is required to furnish the same information each time he/she changes chemicals or products used in the performance of this contract. This information is required by the facility for emergency treatment in the event of ingestion of and/or physical contact occurs.

NOTE: The contractor will provide routine monitors that will show evidence of successfully reducing infestation problems for all buildings included in this scope of work.

22. CONTRACT PERFORMANCE MONITORING:

Performance Based Matrix

>4 hours but <6 hours, 2% reduction from monthly bill >6 hours, 3% reduction from monthly bill

>18 hours but <24 hours, 2% reduction from monthly bill, >24 hours, 3% reduction from monthly bill

23. REFERENCES:

a. Public Law 92-516, The Federal Insecticide, Fungicide and Rodenticide Act, dated October 21, 1972, and all amendments

b. U. S. Veterans Administration Handbook 1850.02 (December 7, 2011) Pest Management Operations

c. Dorn VA Medical Center Memorandum 544-137-5 Integrated Pest Management Program.

d. Rules and Regulations for the Enforcement of the South Carolina Pesticide Control Act

24. INVOICES:

Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Technical Representative (COR), and submitted to VA FSC, P. O. BOX 149971, AUSTIN, TX 78714.

A properly prepared invoice will contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Supply or Service provided

· Total amount due

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Contractor shall furnish all equipment, supervision, management and supplies necessary to provide a full integrated pest management program for Dorn VA Medical Center, Columbia SC in accordance with the Statement of work and VA Handbook 1850.02, including coverage for the following: weekly pest control services Contract Period: Base POP Begin: 09-01-2022 POP End: 08-31-2023

Weekly pest services for kitchen areas

Monthly monitoring of rodent and fly equipment

Exterior perimeter treatments (semi annually)

Exterior Lawn Treatments, weekly

Termite Control for currently covered buildings 6, 100A, 103, 103A, 106

Termite Control - buildings without current coverage: buildings 5,7,8,9,22,100,114,120, new boiler plant - ONLY AS NEEDED IF TERMITES DISCOVERED

Treatment for bedbugs when identified and needed, per single patient room. Larger areas would be priced on size. Estimate 12 per year. ONLY WHEN TREATMENT IS NEEDED.

Trapping of vertebrae animals (foxes, raccoons, skunks, etc) as needed. Estimate of 12 per year. ONLY WHEN TRAPPING IS NEEDED.

Bed Bug Treatment for CBOCs

POP Begin: 09-01-2022

LOCAL STOCK NUMBER: n/a

Contractor shall furnish all equipment, supervision, management and supplies necessary to provide a full integrated pest management program for Dorn VA Medical Center, Columbia SC in accordance with the Statement of work and VA Handbook 1850.02, including coverage for the following: weekly pest control services Contract Period: Option 1 POP Begin: 09-01-2023 POP End: 08-31-2024

Weekly pest services for kitchen areas

Monthly monitoring of rodent and fly equipment

Exterior perimeter treatments (semi annually)

Exterior Lawn Treatments, weekly

Termite Control for currently covered buildings 6, 100A, 103, 103A, 106

Termite Control - buildings without current coverage: buildings 5,7,8,9,22,100,114,120, new boiler plant - ONLY AS NEEDED IF TERMITES DISCOVERED

Treatment for bedbugs when identified and needed, per single patient room. Larger areas would be priced on size. Estimate 12 per year. ONLY WHEN TREATMENT IS NEEDED.

Trapping of vertebrae animals (foxes, raccoons, skunks, etc) as needed. Estimate of 12 per year. ONLY WHEN TRAPPING IS NEEDED.

Bed Bug Treatment for CBOCs

POP Begin: 09-01-2023

Contractor shall furnish all equipment, supervision, management and supplies necessary to provide a full integrated pest management program for Dorn VA Medical Center, Columbia SC in accordance with the Statement of work and VA Handbook 1850.02, including coverage for the following: weekly pest control services Contract Period: Option 2 POP Begin: 09-01-2024 POP End: 08-31-2025

Weekly pest services for kitchen areas

Monthly monitoring of rodent and fly equipment

Exterior perimeter treatments (semi annually)

Exterior Lawn Treatments, weekly

Termite Control for currently covered buildings 6, 100A, 103, 103A, 106

Termite Control - buildings without current coverage: buildings 5,7,8,9,22,100,114,120, new boiler plant - ONLY AS NEEDED IF TERMITES DISCOVERED

Treatment for bedbugs when identified and needed, per single patient room. Larger areas would be priced on size. Estimate 12 per year. ONLY WHEN TREATMENT IS NEEDED.

Trapping of vertebrae animals (foxes, raccoons, skunks, etc) as needed. Estimate of 12 per year. ONLY WHEN TRAPPING IS NEEDED.

Bed Bug Treatment for CBOCs

POP Begin: 09-01-2024

Contractor shall furnish all equipment, supervision, management and supplies necessary to provide a full integrated pest management program for Dorn VA Medical Center, Columbia SC in accordance with the Statement of work and VA Handbook 1850.02, including coverage for the following: weekly pest control services Contract Period: Option 3 POP Begin: 09-01-2025 POP End: 08-31-2026

Weekly pest services for kitchen areas

Monthly monitoring of rodent and fly equipment

Exterior perimeter treatments (semi annually)

Exterior Lawn Treatments, weekly

Termite Control for currently covered buildings 6, 100A, 103, 103A, 106

Termite Control - buildings without current coverage: buildings 5,7,8,9,22,100,114,120, new boiler plant - ONLY AS NEEDED IF TERMITES DISCOVERED

Treatment for bedbugs when identified and needed, per single patient room. Larger areas would be priced on size. Estimate 12 per year. ONLY WHEN TREATMENT IS NEEDED.

Trapping of vertebrae animals (foxes, raccoons, skunks, etc) as needed. Estimate of 12 per year. ONLY WHEN TRAPPING IS NEEDED.

Bed Bug Treatment for CBOCs

POP Begin: 09-01-2025

Contractor shall furnish all equipment, supervision, management and supplies necessary to provide a full integrated pest management program for Dorn VA Medical Center, Columbia SC in accordance with the Statement of work and VA Handbook 1850.02, including coverage for the following: weekly pest control services Contract Period: Option 4 POP Begin: 09-01-2026 POP End: 08-31-2027

Weekly pest services for kitchen areas

Monthly monitoring of rodent and fly equipment

Exterior perimeter treatments (semi annually)

Exterior Lawn Treatments, weekly

Termite Control for currently covered buildings 6, 100A, 103, 103A, 106

Termite Control - buildings without current coverage: buildings 5,7,8,9,22,100,114,120, new boiler plant - ONLY AS NEEDED IF TERMITES DISCOVERED

Treatment for bedbugs when identified and needed, per single patient room. Larger areas would be priced on size. Estimate 12 per year. ONLY WHEN TREATMENT IS NEEDED.

Trapping of vertebrae animals (foxes, raccoons, skunks, etc) as needed. Estimate of 12 per year. ONLY WHEN TRAPPING IS NEEDED.

Bed Bug Treatment for CBOCs

POP Begin: 09-01-2026

B.3 DELIVERY SCHEDULE

52.00

52.00

12.00

2.00

52.00

1.00

4,000.00

12.00

12.00

30.00

52.00

52.00

12.00

2.00

52.00

1.00

4,000.00

12.00

12.00

30.00

52.00

52.00

12.00

2.00

52.00

1.00

4,000.00

12.00

12.00

30.00

52.00

52.00

12.00

2.00

52.00

1.00

4,000.00

12.00

12.00

30.00

52.00

52.00

12.00

2.00

52.00

1.00

4,000.00

12.00

12.00

30.00

Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the…