36C24721R0121.docx

SUBJECT*

Correct Physical Security Deficiencies Phase 1 (VA-21-000522

GENERAL INFORMATION

CLASSIFICATION

Central Alabama Veterans Health Care System

215 Perry Hill Road

Montgomery AL

CONTACT INFORMATION

Central Alabama Veterans Health Care

215 Perry Hill Road Montgomery AL 36109-3798

POINT OF CONTACT*

Contract Specialist Mariah Delaney-Mack Mariah.delaney-mack@va.gov Office: 334-272-4670 Ext. 32072

ADDITIONAL INFORMATION

DESCRIPTION

PRESOLICITATION NOTICE

THIS IS NOT A REQUEST FOR PROPOSAL. THIS IS A REQUEST FOR STANDARD FORM (SF) 330'S, ARCHITECT-ENGINEER QUALIFICATION PACKAGES, ONLY. ALL INFORMATION NEEDED TO SUBMIT SF 330 DOCUMENTS IS CONTAINED HEREIN. NO SOLICITATION PACKAGE, TECHNICAL INFORMATION, OR BIDDER/PLAN HOLDER LIST WILL BE ISSUED. THE GOVERNMENT WILL NOT PAY, NOR REIMBURSE ANY COSTS ASSOCIATED WITH RESPONDING TO THIS REQUEST. THE GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT.

1. GENERAL INFORMATION:

Veterans Health Administration (VHA) is seeking sources and intends to award a firm-fixed price design contract for Architect-Engineering (A-E) services for Project #619-21-102 “Correction of Physical Security Deficiencies” design project located at the Central Alabama Veterans Health Care System (CAVHS) West Campus 215 Perry Hill Road Montgomery, AL 36109-3798. The A-E shall include site visits, field investigation, studies and user interviews to prepare drawings, specifications, and cost estimates for all facets of work and disciplines/trades to facilitate a construction project to upgrade the facilities physical security system.

The A-E Services contract anticipated to be awarded will be procured in accordance with the Selection of Architects and Engineers Statute [formerly known as the Brooks Architect Engineer Act], Federal Acquisition Regulation Part 36.6 “Architectural and Engineering Services,” VA Acquisition Regulation 836.6, and VA Acquisition Manual M836.6 Architect-Engineer Services. In accordance with FAR 36.209 “Construction Contracts with Architect-Engineer Firms,” no contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.

2. PROJECT INFORMATION

This project is a 100% Set-Aside for Service-Disabled Veteran-Owned Small Business Concerns (SDVOSB). The NAICS Code for this procurement is 541330 “Engineering Services” and the annual small business size standard is $16.5M. This project requires a full design team to complete this project. The projected award date for the anticipated A-E contract is on or before 30 September 2021.

The anticipated period of performance for completion of design is 270 calendar days after notice of award. The magnitude of construction is between $5M and $10M.

The mission of the Veterans Affairs is to provide the highest quality health care to our nation’s veterans. In order to accomplish this mission, we must protect the health and safety of patients, employees, and visitors. All VA facilities must follow the Mission Critical and Life Safety Physical Security Design Manuals (PSDM’s) for security design guidelines within our network. In addition, OCFM has published recent updated guidance on security requirements for leased facilities.

The Veterans Health Administration (VHA) physical security design manuals are located at:

Mission Critical Facilities: https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecMC.pdf

Life Safety Protected Facilities: https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySecLS.pdf

In accordance with the aforementioned reference materials, the scope of work for the proposed acquisition shall include two parts, the design and construction for:

Part 1 – Physical Security Assessment: The first objective of the physical security assessment is to compare and develop a gap analysis of existing building and site conditions as they relate to the VA’s PSDM’s level 1-5 “points of control”. There are sections of the VA PSDM requiring certain existing building or site components meet specified test levels, blast and or structural calculations. The VA is not requesting anti-ram testing, deflection calculations or testing, blast load calculations, or any other required structural system calculations. Where such items are specified in the VA PSDM, the risk assessments specified under Task 1 and Task 2 above will be based on a desk top audit of any related VA provided information; and the limits of the non-invasive visual walkthrough specified under Task 1. Structural Analysis by a qualified structural engineer will be limited to providing high level input into the recommendations associated with Task 1 only which focuses on protection of the building exteriors from blast and vehicular ramming threats.

Part 2 – Renovate Building 18 (Tuskegee Campus), Design Security System and Keying System: This project will renovate approximately 10,661 GSF of space of Building 18 to accommodate the Police Service Department. The project will also replace heating, interior work, flooring, air conditioning (HVAC) systems and others in the building.

3. A-E SELECTION PROCESS:

Firms submitting SF 330’s in response to this announcement, not later than the closing date and time specified herein and in accordance with submission requirements, will be considered for evaluation. The selection will be made as follows:

A site visit will be authorized for the highest rated firm during the negotiation process. An award will be made as long as the negotiation of rates and hours leads to a fair and reasonable determination of the final contract price. If negotiations are not successful with the highest rated firm, the firm will be notified that negotiations have been terminated. Negotiations will then be initiated with the next highest rated firm, and so on until award can be made.

4. PHASE I SF330 SELECTION CRITERIA:

The A/E Source Selection Team shall utilize the following selection criteria listed in descending order of importance:

A. Professional qualifications necessary for satisfactory performance of required service and working together as a team (in-house and/or consultants(s)). Note: The firm and A/E on staff representing the project or signing drawings in each discipline must be registered/licensed to practice in the United States. Provide your information on the SF 330 clearly marked by providing a current architect and/or engineering License numbers AND proof of Licensure. The VA will confirm the individuals are current and in good standing with the respective state license board.

B. Specialized experience and technical competence in the type of work required, including but not limited to: Architecture, Electrical, Plumbing, Mechanical, Fire Protection, Abatement/Industrial Hygiene, Physical Security (note – must hold the Certified Protection Professional (CPP) or Physical Security Professional (PSP) certification issued by ASIS International), Cost Estimation, Project Management and where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. (Include Government and private Experience on similar projects) C. Capacity to accomplish work in the required time.

D. Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Contract Performance Assessment Reporting System (CPARS) data or Past Performance Questionnaires (PPQs) (if no CPARS data is available) are to be provided for projects noted in SF 330. Please utilize the attached PPQ, if PPQ is required. CPARS data and PPQs do not count toward the page limitation. Government Past Performance Information Systems may be accessed. Evaluating past performance and experience may include information provided by the firm, customer inquiries, Government databases, and publicly available sources. Failure to provide requested data, accessible points of contact or valid phone numbers could result in a firm being considered less qualified.

The following information is required for all projects: contract/task order number, project title, prime firm, start date, and completion date. Evaluations may also include additional performance related from the firm, customer inquiries, Government databases, publicly available sources, and additional projects in CPARS.

Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.

E. Location in general geographical area and knowledge of the locality of the project and that your proximity to the general geographical area enables you to respond to emergency calls in person within 24 hours if required. (SF 330 submittal should show your knowledge of the locality of the project.)

F. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors. – or Use of Service-Disabled Veteran Owned Small Business G. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services or Experience in Construction period services H. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. (Awards, Outstanding Merits, Recommendations) I. Specific experience and qualifications of personnel proposed for assignment to the project.

5. SUBMISSION CRITERIA/REQUIREMENTS:

The below information contains the instructions and format that shall be followed for the submission of the SF-330 Statement of Qualifications:

Attachment 1 - PPQ AE Presolicitation Notice Presolicitation Notice

Presolicitation Notice

V

ISN 7 CONSTRUCTOIN TEAM

PAST PERFORMANCE QUESTIONNAIRE (PPQ)

*PPQs should be provided back to the requestor to incorporate into their SF330, all PPQs should be included in the SF330 submission by the A-E and it will not count towards the page limitation listed Request for SF 330sin the .

SECTION 1

CONTRACT INFORMATION – Contractor to complete #1-3

1. CONTRACTOR INFORMATION

NAME OF OFFEROR BEING EVALUATED: Click or tap here to enter text.

ADDRESS: Click or tap here to enter text.

POINT OF CONTACT: Click or tap here to enter text.

CONTACT PHONE NUMBER: Click or tap here to enter text.

CONTACT EMAIL ADDRESS: Click or tap here to enter text.

WORK PERFOMED AS: Click or tap here to enter text.

PERCENT OF PROJECT WORK PERFORMED: Click or tap here to enter text.

IF SUBCONTRACTOR, WHO WAS THE PRIME? Click or tap here to enter text.

2. CONTRACT INFORMATION

CONTRACT TITLE: Click or tap here to enter text.

CONTRACT NUMBER AND DO/TO NUMBER: Click or tap here to enter text.

CONTRACT TYPE: Choose an item. if other:

CONTRACT LOCATION: Click or tap here to enter text.

AWARD DATE: Click or tap to enter a date.

ORIGINAL CONTRACT ACCCEPTANCE (construction accepted) Date: Click or tap to enter a date.

ACTUAL CONTRACT ACCEPTANCE: Click or tap to enter a date.

EXPLAIN DIFFERENCES: Click or tap here to enter text.

ORIGINAL IMPLEMENTATION PRICE: Click or tap here to enter text.

ORIGINAL CONTRACT PRICE (all costs - design/installation/financing): Click or tap here to enter text.

FINAL CONTRACT PRICE (including modifications, if applicable): Click or tap here to enter text.

EXPLAIN DIFFERENCES: Click or tap here to enter text.

3. PROJECT DESCRIPTION

SCOPE INCLUDED IN PROJECT: Click or tap here to enter text.

HOW IS THIS PROJECT RELEVANT TO PROJECT OF SUBMISSION? Click or tap here to enter text.

Veterans Health Administration (VHA) Program Contracting Activity Central (PCAC) is considering the Offeror identified above for award of the subject project.

Your comments would be appreciated regarding this firm’s past performance. The intent of this form is to evaluate the company’s ability to perform the work as described in the solicitation.

Please verify the information in Section 1 is accurate and complete the enclosed questionnaire as thoroughly as possible. In addition to submitting this questionnaire, VHA-PCAC may contact you in order to obtain any additional information regarding a contract award.

Please email your completed questionnaire back to the firm requesting prior to the date listed in the SF330 Request as they will need these completed documents to incorporate into their SF330 for submission. *Submissions made after this date and time will not be accepted or evaluated.

SECTION 2

EVALUATOR INFORMATION – Client to complete

EVALUATOR INFORMATION

NAME OF EVALUATOR: Click or tap here to enter text.

POSITION: Click or tap here to enter text.

ADDRESS: Click or tap here to enter text.

PHONE: Click or tap here to enter text.

EMAIL: Click or tap here to enter text.

DESCRIBE YOUR ROLE IN THE PROJECT: Click or tap here to enter text.

*Please see Page 4 for Adjectival Ratings for the following:

1. QUALITY

Comments:

2. SCHEDULE/ TIMELINESS OF PERFORMANCE

Comments:

3. COMMUNICATION

Comments:

4. MANAGEMENT/ PERSONNEL/ LABOR

Comments:

5. COST/ FINANCIAL MANGEMENT

Comments:

6. SUBCONTRACT MANAGEMENT

Ability to manage subcontracting effort including any subcontracting issues, and the contractor’s ability to resolve the problems without extensive customer guidance.

Choose an item.

Comments:

7. SUMMARY

ADDITIONAL COMMENTS:

ADJECTIVAL RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

*THIS PAGE WILL BE REMOVED FOR EVALUATION PURPOSES AND NOT BE COUNTED TOWARD THE SF 330 PAGE COUNT – IT IS FOR PPQ COMPLETION PURPOSES ONLY*

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