36C24721R0033_2.pdf

Contract Opportunity Special Notice

PRODUCT SERVICE CODE *

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

ARCHIVE DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

GENERAL INFORMATION

ADDITIONAL INFORMATION

* = Required Field Contract Opportunity Special Notice

C1DA

Project 534-21-101 Correct Electrical Deficiencies Phase 3

29209-

36C24721R0033

N

541310

Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639

Contracting Officer Chantel Guest chantel.guest@va.gov 803-776-4000 chantel.guest@va.gov

Department of Veterans Affairs chantel.guest@va.gov

SPECIAL NOTICE REQUEST FOR QUALIFICATIONS (SF-330)

NAICS Code: 541310 -- Professional, Scientific, and Technical Services;(Small Business size standard of $7.5 million dollars average annual gross revenues for the past three fiscal years)

A. INTRODUCTION:

The Department of Veterans Affairs Medical Center (VAMC); Network Contracting Office (NCO) 7 , Charleston, SC is requesting qualification statements from Architectural and Engineering Firms for a complete design package for type A and B and C services for the Project 534-21-101, Correct Electrical Deficiencies Phase III.

B. CONTRACT INFORMATION:

NCO 7 intends to accomplish a firm fixed price contract as a result of this call for qualifications. The selected A/E firm shall provide services in accordance with FAR 2.101 definition of "Architect- Engineer services" as defined in 40

U.S.C. 1102 and FAR Part 36.6 to provide professional A/E services for a complete design package for type A and B and C Services for the Correct Electrical Deficiencies Phase III Project Number 534-21- 101 , at the VA Medical Center, Charleston, SC 29401. This acquisition is a Total Service Disabled Veteran Owned Small Business (SDVOSB) Set-Aside in accordance with VAAR 852.219-10 with NAICS Code 541310. Any subsequent award will require the firm to be registered in System for Award Management (SAM www.sam.gov) and the VETBIZ Vendor Information Pages (VIP www.vip.vetbiz.gov). VETBIZ will be used to determine SDVOSB Status therefore firms need to be registered with the applicable NAICS Code as 541310 at the time SF330’s are submitted. The total contract duration will be 225 calendar days from notice of award. The estimated magnitude of construction costs for this project ranges between $1,000,000 and $5,000,000.00.

Prospective firms are reminded that in accordance with FAR 52.219-14 and VAAR 852.219-10, Limitations on Subcontracting, at least 50 percent of the cost of personnel for contract performance shall be spent for employees of the concern. SF330 packages shall address how each firm anticipates meeting these criteria. This requirement is in accordance with the Selection of Architects and Engineers as implemented in Subpart 36.6 of the Federal Acquisition Regulation and Subpart 836.6 of the VA Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of the three most highly rated after initial source selection will be chosen for negotiations of a contract award. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Respondents are put on notice that firm(s) selected by the Selection Authority will be required to submit a Fixed Price Rate Proposal to include labor, overhead, profit, and other costs for this project for negotiation by the Contracting Officer prior to contract award. The negotiated agreement will be incorporated into the resulting contract.

C. THIS IS NOT A REQUEST FOR PROPOSAL:

This is a request for SF 330's Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued.

D. PROJECT INFORMATION:

The VA Medical Center in Charleston, SC is seeking architectural design services and construction to vertically expand the generator “H” building. Vertical expansion will include seismic correction of the existing structure. Project add Emergency Electrical System (EES) capacity and account for future expansion of the EES at Ralph H Johnson VAMC. Additionally, fuel oil system will be modified to be a gravity fed system to existing and future generators.

Work shall include architectural, electrical, mechanical, plumbing, communications, and all such systems and components as may be necessary to achieve the project goals. A/E(s) signing drawings must be licensed.

E. EVALUATION SELECTION CRITERIA:

Each respondent’s SF 330 submittal package will be evaluated in accordance with FAR 36.6 procedures. The selection criteria, in descending order of importance will be as follows:

1. Professional Qualifications

2. Specialized Experience/Technical Competence

3. Capacity to accomplish work in the required time

4. Past Performance

5. Location

6. The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

7. Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

F. SELECTION CRITERIA DESCRIPTIONS:

The selection criteria descriptions (1 through 7) are provided below.

1. PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY

PERFORMANCE OF REQUIRED SERVICES

a) Submission requirements:

• Submit personal resumes that best demonstrate the firm's professional qualifications, including specific licenses and registrations relevant to the solicitation requirements.

• Complete and submit a summary disclosure for each discipline, principal, project manager, and other support personnel, for up to 10 employees covering disciplines offered, that will handle work for the solicited task order. Each resume package may not be longer than two (2) pages in length.

b) Basis of Evaluation:

• Evaluation of professional qualifications will include but is not limited to the subjective assessment of the firm's individual resumes as required in the solicitation.

• Firms unable to demonstrate required qualifications necessary to perform designs may be considered non-responsive. Failure to provide requested data may negatively impact a firm's rating.

• Higher ratings for this criterion may be given when the firm's specific personnel demonstrate excellent or very good credentials, above and beyond those usually expected

2. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE

Specialized experience pertains to the types, volume and complexity of work previously or currently being performed by a firm that is comparable to the types of work covered by this requirement.

a) Definitions:

• Specialized work means construction and design projects similar in project scope, size, construction features, dollar value and complexity of that listed in the RFP. Projects submitted outside these parameters will be assigned lower ratings.

• Similar dollar value is considered construction projects of One Million dollars ($1,000,000) and greater.

• Similar complexity is considered projects of an operational likeness to that listed in the RFP

• Within the past five (5) years shall mean from date of SF 330 package submission to five (5) years prior.

b) Submission requirements:

• Submit up to three (3) relevant projects, accomplished within the past five (5) years that best demonstrate your relevant experience to the solicitation requirements. Firm is at risk of receiving a lower rating if fewer than three (3) relevant projects are submitted.

• Complete and submit a data summary sheet for each project. Each project data package may not be longer than two (2) pages in length and may include verbiage, graphics and photos.

• Projects may include Federal, State, or local Government, as well as private industry projects. Firms are responsible for providing project description and applicable experience in sufficient detail to permit evaluation of project relevancy.

c) Basis of Evaluation:

• Evaluation of specialized experience will include but is not limited to the subjective assessment of the firm's resume of the type of work required in the solicitation.

• Firms unable to demonstrate proven competence to perform these kinds of projects may be considered non-responsive. Failure to provide requested data may negatively impact a firm's rating.

• Higher ratings for this may be given when a proposal demonstrates project examples of excellent or very good examples of projects relevant to the solicitation

3. CAPABILITY AND COMMITMENT

The capability and commitment to provision accurate professional services during the construction period. This factor includes determining customer satisfaction, project cost, and meeting project schedule by:

a. Reviewing the firms’ record on timeliness in replies to RFIs, review of submittals & shop drawings, periodic construction inspections, and timely completion of as–built drawings.

b. Determining the accuracy of professional services through a review of the history of services support, value engineering and any deficiencies which may have resulted in additional costs to NCO 7.

4. PAST PERFORMANCE

NCO 7 will evaluate past performance on recent and relevant contracts with Government agencies (emphasis on VA work) and private industry in terms of cost control, quality of work, compliance with performance schedules and a record of significant claims against the firm due to improper or incomplete engineering services (references required).

a. Recent is defined as performance occurring within 5 years of the date of this Notice, except that ongoing projects must have begun no less than one (1) year prior to the issuance of this Notice.

b. Relevancy is defined as performance of work on projects that are similar in scope to the type of project anticipated under the resultant contract.

Respondents with no previous past performance shall so state when addressing the selection criteria.

Documentation supplied should detail firms’ ability to work with government entities and design standards or similar relevant experience with other entities.

a. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non- Federal contracts, provide facility owner documentation of the firms’ performance issued on that contract. If known documentation exists, so state.

b. Provide accessible owner points of contact: name, title, address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/recommendation as desired.

Past Performance Questionnaires (Attachment 1 to this Notice):

a. Respondents shall complete Section A (General Information) of the Past Performance Questionnaire and provide it to NCO 7 representative as part of the SF 330 submittal package.

b. Respondents shall submit the Past Performance Questionnaire Sections B through D and the Cover Letter to each Contracting Officer (or customer contact equivalent) and Project Manager (or customer contact equivalent) identified in its SF 330 Section F, “Example Projects Which Best Illustrate Proposed Team’s Qualifications for this Contract”. Sections B through D of the questionnaire shall be completed ONLY by the contract customer.

c. The contract customer shall complete sections B through D of the Past Performance Questionnaire and shall submit it directly to NCO 7 by the SF 330 submittal package due date identified in the Notice.

d. Past Performance Questionnaire sections B through D will not be accepted from Respondents.

Questionnaire sections B through D must come directly from the Respondent’s contract customer.

The Respondent bears the burden of providing relevant and timely references with accurate and current telephone numbers and addresses.

The Respondent is responsible for ensuring that the questionnaires issued by them are completed by the contract customer and submitted directly by the contract customer to NCO 7 at the address listed in this Notice, no later than the SF 330 submittal package due date designated in this Notice.

E-mailed Past Performance Questionnaire Sections B through D is preferred from the contract customer.

If the contract customer chooses to email the past performance questionnaire sections B through D, they SHOULD NOT send the hardcopy via mail.

Respondents are notified that NCO 7 may use any additional sources of information (such as, but not limited to the Architect-Engineer Contract Administration Support System (ACASS) or the Army Corp of Engineers’ central database of past performance) available to it regarding the Respondent’s relevant experience and past performance and consider the information thus obtained as part of this evaluation.

5. LOCATION

a. The A/E Firm must be generally located in the geographic area of the Charleston SC VA Medical Center.

1. Please provide the address and distance of your closest office.

b. The A/E Firm must have general knowledge of the locality of the project.

6. EXTENT

The extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.

7. EXPERIENCE IN CPS

Experience in construction period services to include professional field inspections during the construction period, review of construction submittals, support in answering requests for information during the construction period, and support of construction contract changes to include drafting statements of work, and cost estimates shall be included as an evaluation criterion when construction period services is included in the statement of work for A-E services.

G. QUESTIONS AND COMMENTS:

1. Questions and comments regarding this notice must be submitted by email only to the Contracting Specialist Chantel Guest at chantel.guest@va.gov

2. Oral questions will not be answered.

3. The deadline for questions is February 16, 2021 at Noon Eastern Standard Time.

H. SF 330 SUBMITTAL PACKAGE PAGE INSTRUCTIONS:

1. SF 330 submittal packages, including Past Performance Questionnaires, shall be submitted no later than Noon on March 3, 2021.

Respondents are responsible for ensuring SF 330 submittal packages, any revisions, and modifications are submitted by this time.

2. Qualified A/E firms are required to submit ONE (1) electronic copy via email to chantel.guest@va.gov, unless file size exceeds 7MB then firms are required to submit ONE (1) electronic copy via CD of their entire completed SF 330 packages to address outlined in Section K below.

SF 330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF

3. Submission of information incorporated by reference is not allowed.

4. Prospective firms shall address all selection criteria factors within their submitted SF 330 package.

5. Submissions are limited to 85 pages.

a. Absolutely no photographs shall be submitted.

b. Title pages and tables of contents, if applicable, are excluded from the page count limitation.

c. Pages submitted in excess of the limitations specified in this Notice will not be evaluated by NCO 7.

6. A page is defined as one side of a sheet, 81/2" x 11", with at least one inch margins on all sides, using not smaller than 12 point type. Foldout sizes count as an equivalent number of 81/2" x 11" pages. The metric standard format most closely approximating the described standard 8-1/2" x 11" size may also be used. This does not apply to the SF330 form.

7. Telephone or Fax inquiries will not be accepted.

I. SF 330 PACKAGE CONTENTS:

1. The SF 330 submittal packages shall consist of a completed SF 330 parts I and II, specific information addressing each of the EIGHT selection criteria described in this Notice; the additional information required by this Notice and past performance questionnaire section A.

2. Respondents are required to meet all requirements in addition to those identified as selection criteria

3. SF 330 submittal packages not consistent with the requirements and selection criteria of this Notice may be determined unacceptable and removed from consideration.

4. Any SF 330 submittal package, modification, or revision, that is received at the designated NCO 7 office after the exact time specified for receipt is “late” and will not be considered unless it is received before award is made, the contracting officer determines that accepting the late submittal would not unduly delay the acquisition; and— There is acceptable evidence to establish that it was received at NCO 7 installation designated for receipt of submittal packages and was under NCO 7’s control prior to the time set for receipt of submittal packages; or It was the only submittal package received.

J. SF 330 PACKAGE PREPARATION:

1. Qualified A/E firms are required to submit ONE (1) electronic copy via email to edward.roy@va.gov, unless file size exceeds 7MB then firms are required to submit ONE (1) electronic copy via CD of their entire completed SF 330 packages to address outlined in Section K below.

SF 330 forms are available on-line at:

http://www.gsa.gov/portal/forms/type/SF.

2. Electronic copy shall be in searchable PDF format of the SF 330 parts I and II, questionnaire Section A and additional information requested by this Notice.

3. A cover sheet should be included, clearly marked with the Respondent's name, complete address with 9 digit zip code, phone number, e-mail address, and DUNs number, date of response, title and Notice identification.

4. Information not provided elsewhere in the SF 330 submittal package shall not be incorporated by reference.

5. A table of contents shall be provided for ready reference to sections and figures.

6. SF 330 submittal packages shall be consistent with the following structure and formatted accordingly:

a. SF 330 PART I – CONTRACT – SPECIFIC QUALIFICATIONS

1. Sections A through D

2. Section E

3. Section F

4. Section G

5. Section H

6. Section I

7. Questionnaire section A only

8. Other additional information and attachments

b. SF 330 PART II – GENERAL QUALIFICATIONS

(Note: Respondents shall clearly label additional information and attachments).

K. SF 330 CD SUBMITTAL PACKAGE MARKING AND DELIVERY:

1. If your SF 330 submittal package requires delivery on a CD, it shall be delivered to the designated submittal package receiving office by one of the following methods:

a. U.S. Postal Service

b. Commercial Delivery Service

c. Electronic Delivery by Email (preferred method due to COVID)

2. Regardless of the method of delivery chosen, the respondent is responsible for delivery of the submittal package to the designated receiving office no later than the date and time specified in the Notice.

3. Submittal packages submitted by commercial delivery service or hand carried packages must be delivered to: Chantel Guest, Contract Specialist

VISN 7 Network Contracting Office (NCO7)

VA Medical Center

6439 Garners Ferry Rd Bldg. 22

Columbia, SC 29209

E-mail: chantel.guest@va.gov

L. FAR and VAAR:

The FAR and VAAR citations referenced in this Special Notice can be accessed via the following internet links: https://www.acquisition.gov/far/index.html

M. ATTACHMENTS TO THE SPECIAL NOTICE:

Attachment 1 – Past Performance Questionnaire and Cover Letter

END OF SPECIAL NOTICE

ATTACHMENT 1 - PAST PERFORMANCE QUESTIONAIRE AND COVER LETTER

Complete one set of letters and forms for each project identified in your firm’s SF 330 Section F, Example Projects Which Best Illustrate Proposed Team’s Qualifications for This Contract.

Additional space or blank sheets may be added to answer any question.

Transmittal Letter to Accompany Past Performance Questionnaire

FROM: [Insert Company Official Name, Title, and

Company Name] SUBJECT: Past Performance

Questionnaire for Contract(s):

[Insert Company Name] is currently responding to Department of Veterans Affairs (NCO 7) request for SF 330, Architect-Engineer Qualifications for a complete design of a Renovation and Upgrade of a Primary Care Firm. This Request for SF 330’s requires respondents to identify customers and solicit their response regarding [Insert Company Name] performance.

[Insert Company Name] is providing past performance data to NCO 7 relating to our performance on contract [Insert contract name/number] and have identified [Insert name of reference] as the point of contact for this contract.

The request for SF 330 instructs that respondents provide customers with the attached questionnaire. Please complete the questionnaire and submit it by directly to the NCO 7 Contracting Office Contracting Officer. The requested data may be submitted by mail, but the preferred method is email to the Government representative identified below. If the Past Performance Questionnaire is emailed, DO NOT send a hard copy via mail.

Chantel Guest, Contract Specialist

VISN Network Contracting Office (NCO7)

VA Medical Center

6439 Garners Ferry, Bldg. 22

Columbia, SC 29209

E-mail: chantel.guest@va.gov

The information contained in the completed Past Performance Questionnaire is considered sensitive and cannot be released to [Insert Company Name]. Please direct any questions about the acquisition or the attached questionnaire to the VISN 7 NCO point of contact identified above.

Thank you, [Insert Company Official Name and Title]

A. GENERAL INFORMATION

A-E FIRM TO BE EVALUATED:

Firm Name:

Address:

Telephone:

Email address:

Point of Contact:

Fi r m C a g e C o d e:

Fi r m T a x I D N u m b e r:

Fi r m D U N S N u m b e r:

Project Title:

Description of Project:

Description of A-E Firms’ Responsibilities:

Contract Number: Dollar Amount:

Contract Period of Performance:

The A-E Firm performed as the Prime Contractor/Sub-Contractor/Consultant/Team

Member

Percent of work performed by A-E Firm: Other (Please describe)

Page 10 of 12Page 19 of 23

B. EVALUATOR INFORMATION:

Evaluator’s Company or Agency

Name:

Address:

Evaluator’s Name:

Title of Evaluator:

Telephone:

E-mail:

C. SEND COMPLETED QUESTIONAIRE (SECTIONS B through D) TO:

Chantel Guest, Contract Specialist

VISN 1 Network Contracting Office (NCO1)

VA Medical Center

6439 Garners Ferry Bldg. 22

Columbia, SC 29209

E-mail: chantel.guest@va.gov

D. PERFORMANCE INFORMATION: Choose the appropriate rating that most accurately describes the A/E’s performance or situation. PLEASE PROVIDE A NARRATIVE EXPLANATION FOR ALL RATINGS OF Marginal or Unsatisfactory on page 7 under Narrative Summary.

Exceptional (5) Very Good (4) Satisfactory (3) Marginal (2) Unsatisfactory (1)

N/A

-Performance meets or met contractual requirements and exceeds or exceeded many of your company’s expectations. The contractual performance reflects or reflected few minor problems and corrective actions taken by the contractor appear to be highly effective or corrective actions taken were effective.

-Performance meets or met contractual requirements and exceeds or exceeded some of your company’s expectations. The contractual performance reflects or reflected some minor problems and corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective.

-Performance meets or met contractual requirements. The contractual performance reflects or reflected some minor problems.

Corrective actions being taken by the contractor appear to be effective or Corrective actions taken were effective.

-Performance does or did not meet some contractual requirements.

The contractual performance reflects or reflected serious problems(s) for which the contractor has not yet identified acceptable corrective actions or did not provide acceptable corrective actions.

-Performance does or did not meet most contractual requirements and recovery is not likely or did not occur. The contractual performance contains or contained serious problem (s) for which the contractor’s corrective actions appear ineffective or were ineffective.

-Not applicable or rater has not observed performance in this area.

Page 11 of 12Page 11 of 23

A-E FIRM’S NAME: PROJECT NAME:

Contract Period of Performance:

Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.

Place an “X” in the appropriate column using the definitions matrix on page 4.

Ite m

FACTORS TO BE RATED Ex ce pt io na l (

5)

Ve ry

G oo d (4

Sa tis fa ct or y

(3

M ar gi na l ( 2)

U ns at isf ac to ry

(1

N /A

Design Services:

1. Overall skill level and technical competence of A/E’s personnel.

2. A/E’s ability to identify and resolve design issues expeditiously.

3. A/E’s responsiveness to design review questions.

4. A/E’s ability to effectively coordinate, integrate and manage their consultants/subcontractors/team

5. A/E’s effectiveness and responsiveness in interfacing with the Client’s staff

6. Overall accuracy, completeness and coordination of final design documents. (Quality)

7. A/E’s ability to provide detailed, accurate cost estimates.

8. A/E’s ability to meet contract schedule.

Follow-On Construction Support Services:

9. Thoroughness and timely review of construction submittals.

10. Timely resolution of construction design issues.

11. Overall quality, responsiveness and timeliness of A/E follow-on construction support services.

LEED (If Applicable):

12. Overall accuracy, completeness, timeliness and coordination of LEED documentation.

13. A/E’s ability and understanding of the overall LEED process.

BIM (If Applicable):

14. Overall accuracy, completeness, timeliness and coordination of BIM documentation.

15. A/E’s ability and understanding of the overall BIM process.

Owner’s Representative on Design/Build Projects (If Applicable):

16. Overall accuracy, completeness, timeliness and coordination of requirements documents and bridging documents.

17. A/E’s ability, thoroughness, timeliness and support as Owner’s Representative throughout the project.

Overall:

Page 12 of 12Page 12 of 23

18. How would you rate the A/E’s ability to control cost?

19. How would you rate the A/E’s overall management performance on this contract?

20. How would you rate the A/E’s overall technical/quality performance on this contract?

21. Would you use this A/E again? (If “No”, please comment in the Narrative Summary) YES NO

Number of A/E Design Errors & Omissions on Project:

Increased Project Cost Due to A/E Design Errors & Omissions:

CONTRACTOR’S NAME: PROJECT NAME

Contract Period of Performance:

Note: Include this information on each page of the questionnaire form to ensure there is no mix up in information among contracts surveyed for respective primes/subs, etc.

NARRATIVE SUMMARY (Use this section to explain any rating from the previous page)

Item COMMENTS