36C24721Q1151_2.docx

36C24721Q1151

GENERAL INFORMATION

Central Alabama Veterans Health Care ATTN: Benford Brundage 215 Perry Hill Road Montgomery AL 36109-3798

POINT OF CONTACT*

Same as Contracting Office Address Benford C Brundage Benford.Brundage@va.gov 334-727-0550 x5033

PLACE OF PERFORMANCE

3701 Loop Road East

Tuscaloosa, AL 35404

ADDITIONAL INFORMATION

DESCRIPTION

DOCUMENT SHREDDING

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 and/or 8.4, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will also be attached.

The proposed contract action is for supplies or services for which the Government intends to solicit and negotiate. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. All proposals must be received prior to 1:00pm EST on August 17, 2021. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. NAICS code is 561990, All other support services; size standard is $12 million.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-72 effective January 30, 2014.

Please see attached RFQ document 36C24721Q1151 for requirements.

Potential vendors are to complete the attached RFQ document and submit an itemized quote as well as submit sufficient supporting documentation which details product specifications. This supporting documentation will be used to determine whether or not the quoted items meet the requirements of the solicitation.

Information about current or previous vendors providing this/these or similar services such as; Contract Information, Vendor Name, Contract Number, Pricing, etc. WILL NOT be provided to potential bidders.

RFQ Response Requirements and Information

1) This is a brand name or equal procurement, (excludes services).

2) Vendors must complete the VA issued RFQ in order to be considered for award. A vendor provided quote, proposal or attachment is not acceptable as a bid offer.

3) Only one award will be made to one vendor that can provide all items/services at the MOST ADVANTAGEOUS COST TO THE GOVERNMENT THAT IS DEEMED TECHNICALLY ACCEPTABLE.

4) Please provide pictures and specifications if you are not offering EXACTLY what the government is requesting, (excludes services).

5) All RFQ responses must include all associated fees such as; Shipping, Delivery, Administration and delivery if required. See Statement of Work and other attachments for more detail if included.

6) All questions must be addressed by email no later than 36 hours prior to the closing date.

Quotes are due no later than 1:00pm EST, August 17, 2021. Telephone calls will not be accepted. All quotes are to be sent electronically to Benford.Brundage@va.gov Modification to a Previous Notice Modification to a Previous Notice

Modification to a Previous Notice

PAGE 1 OF

1. R

EQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9.

ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRES

TRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE

WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11.

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15

CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UN

LESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOT

AL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.

212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTA

CHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNIS

H AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDIT

IONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNAT

URE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFF

ICER (TYPE OR PRINT)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17

, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

679-22-1-4304-0001 36C24721Q1151 08-09-2021 Benford Brundage 334-725-2834 08-17-2021 13:00

EDT

90C Department of Veterans Affairs Central Alabama Vetera ns Health Care Syst 2400 Hospital Roa d Tuskegee, AL 36083 X X 561990 $12 Million N/A X 90C Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa, AL 35404

Department of Veterans Affairs Ce ntral Alabama Veterans Health Care Syst 2400 Hospital Roa d Tuskegee, AL 36083

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page Provide Document Shredding Services to the Tuscaloosa VAMC per the Statement of Work

BASE YEAR:

Oct 1, 2021 - Sep 30, 2022 OPTION YEAR 1: Oct 1, 2022 - Sep 30, 2023 OPTION YEAR 2: Oct 1, 2023 - Sep 30, 2024 OPTION YEAR 3: Oct 1, 2024 - Sep 30, OPTION YEAR 4: Oct 1, 2025 - Sep 30, 2026 This is a Service-Disabled Veteran Owned Business Set-aside.

Your firm must be verified in the VIP database using the appropriate NAICS code at the time of RFQ submission and at the time of award.

O nly one award will be made to one vendor that can offer all equipment/services at the most advantageous cost to the gov.

Al l question s must be emailed to CO by 4:00pm EST on 8/12/2021 See CONTINUATION Page X X X Benford C. Brundage

CONTRACTING OFFICER

Page 1 of Table of Contents

Page 1 of

Page 1 of

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Benford C. Brundage

Department of Veterans Affairs Central Alabama Veterans Health Care System 2400 Hospital Road Tuskegee, AL 36083

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Page 1 of Page 1 of

PERFORMANCE WORK STATEMENT

TUSCALOOSA VA MEDICAL CENTER

ON-SITE SHREDDING AND DESTRUCTION OF CONFIDENTIAL MATERIALS

1. GENERAL REQUIREMENTS:

a. The contractor shall provide on-site shredding and all necessary labor, supervision, secure collection containers, equipment, and transportation for destruction of confidential materials for the Tuscaloosa VA Medical Center and associated clinics. All services must be performed in accordance with VA Directive 6371, VA Handbook 6300.1, VA Handbook 6500.6 and any subsequent issuances thereafter, and all VA, VHA, State and Federal regulations governing the security of confidential documents. Removable storage must be destroyed in accordance with VA Handbook 6500.1. The preferred method of final destruction is by disintegration, incineration, pulverization, and melting.

b. The contractor shall ensure employees assigned to provide services for the contract period are aware of the specifications contained within the scope of work and adhere to all requirements in accordance with VHA, State and Federal regulations. (Including but not limited to initiation of background checks).

c. Contractor must have sufficient resources for one base year with 4 optional years.

d. The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of ALABAMA. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

2. BACKGROUND:

Tuscaloosa VA Medical Center (TVAMC) provides primary care, long-term health care and mental health care services to eligible veterans in VISN 7. TVAMC is located in West Alabama. The facility is situated on a beautiful campus of 125 acres with 25 major buildings. TVAMC provides access to secondary and tertiary care services. The Medical Center provides comprehensive outpatient services in Primary Care clinics. The primary care program offers clinics in women’s health; Preservation Amputation Care and Treatment (PACT); podiatry; neurology; Visual Impairment Service Team (VIST); spinal cord injury and Geriatric Primary Care.

3. PERIOD OF PERFORMANCE:

a. One Base year with four one (1) year option periods.

Base Period: 1 October 2021 – 30 September 2022 Opt Year 1: 1 October 2022 – 30 September 2023 Opt Year 2: 1 October 2023 – 30 September 2024 Opt Year 3: 1 October 2024 – 30 September 2025 Opt Year 4: 1 October 2025 – 30 September 2026

4. PLACE OF PERFORMANCE:

a. Tuscaloosa VA Medical Center, 3701 Loop Road East, Tuscaloosa, AL 35404

b. Selma Outpatient Clinic, 206 Vaughn Memorial Dr., Selma, AL 36701

c. Hamilton Storefront Clinic, 1294 Military Street South Hamilton, AL

d. Fayette Telehealth Clinic, (Fayette Professional Office Building) 1716 Temple Avenue North Suite 7&8, Fayette, AL 35570

e. University of Alabama Capital Hall only (Veterans Resource Center-VITAL Program), 270 Kilgore Lane, Tuscaloosa, AL 35401

5. HOURS OF WORK AND HOLIDAYS:

a. The contractor shall provide the service at each facility between the hours of 7:30 a.m. and 3:30 p.m. on the day(s) designated by the Contracting Officer’s Representative (COR) and/or facility staff member.

b. The contractor shall provide a written schedule of the days and times service shall be performed at each facility.

The contractor shall perform services on day agreed upon by both VA facility point of contact (POC) and the Contractor. Strict adherence to the schedule is expected. Any changes to the schedule shall be approved in advance by the Contracting Officer’s Representative (COR).

c. CHECK-IN: Upon arrival at each facility, the contractor shall report to the meeting location designated by the COR prior to the performance of scheduled pick-up/shredding service.

CHECK-OUT: The collection and shredding of contents of all containers which clearly identified company's name and contact information shall be made during each service by the contractor. The contractor shall provide the designated facility staff member with a listing of any containers that could not be collected during the service and the reason the collection could not be accomplished.

d. Once the schedule is established, if the regularly scheduled service day(s) falls on a national holiday, the contractor can perform the service on another designated day during the same week mutually agreed upon by the agency and the contractor. The list of holidays that the VA observes are as follows:

6. AGENCY CONTACTS:

a. Primary Contact: Tracy R. Clements, HAS Secretary: 205-554-2000 ext. 2662

b. Secondary Contact: Cheri A. Lewis, HAS Chief: 205-554-2000 ext. 3192

c. The Designated Staff Members authorized to act on behalf of the agency are:

Tracy R. Clements – Contracting Officer’s Representative (COR) Cheri A. Lewis – Technical Expert Michael Culver – Privacy Officer Bruce Dowdy – Information Security Officer

7. BILLING:

a. Cost shall be determined using Cost per Console or Cost per Pound.

b. Invoicing/billing shall be submitted to the agency monthly in arrears. One month per invoice shall be submitted for payment no later than the 15th of the following month to allow for timely payment to the contractor. Multiple months on one invoice is unacceptable and shall be returned for proper invoicing.

8. PERFORMANCE REQUIREMENTS:

a. SHREDDING:

i. Contractor will be required to provide shredding services on-site so that no confidential materials are removed from the premises before shredding is completed.

ii. The contractor shall provide equipment that is capable of shredding large volumes of documents per hour that shall produce crosscut shred articles to VA standards, pulped for recycling and prepare a certificate of destruction per the National Association for Information Destruction (NAID) standards for mobile units.

iii. All shredding shall be witnessed by a VA government employee authorized to witness destruction of confidential documents.

iv. The contractor shall remove discarded documents from the Tuscaloosa VA Medical Center once per week as scheduled with the COR and/or designated facility staff member. The contractor is required to remove discarded documents from the Selma Clinic twice per month. The contractor is required to remove discarded documents from the following clinic areas once per month: Hamilton Clinic, Fayette Telehealth Clinic, and University of Alabama Vet Resource Center.

b. CONTAINERS:

i. The contractor shall provide and maintain locked security containers (consoles). The consoles shall have a slotted opening on the front panel of the container allowing for the discarding of documents and utilize a key lock to limit access. (Detailed Evaluation Criteria). One additional container for electronic storage media requiring disposal shall be provided.

ii. The consoles shall be sufficient size to hold up to 100 pounds of paper but shall not exceed a 32-gallon capacity.

iii. The consoles must be clean and have minimal scratch and marks to be compatible with the facility’s quality of appearance.

iv. The consoles shall be lockable by key. All consoles shall be keyed to one key that fits all containers. The contactor shall provide keys to the Contracting Officer’s Representative (COR). The contractor shall supply extra keys upon request at no additional charge to other individuals such as the Privacy Officer if needed. (Detailed Evaluation Criteria)

v. The contractor shall provide annual purges at low to no additional charge to the agency.

vi. The contractor shall be required to provide the labor, equipment and transportation to remove discarded documents from EACH individual console within the facility during each collection period.

vii. The contractor shall coordinate container locations, phasing areas and shredding locations with the COR.

viii. The agency shall not be required to separate documents by color or grade of paper nor remove paperclips or other fasteners nor by carbonless forms, computer paper, copy paper, and/or blueprints.

c. CONTAINER INVENTORY:

i. Each container shall have a barcode for scanning/tracking.

ii. An inventory listing of all containers and locations serviced on the designated day shall be completed during each removal by a bar coding scan device to ensure security tracking of all containers per building and floor.

iii. Upon request, a copy of the inventory shall be provided to the designated facility staff at the same time the Certificate of Destruction is provided. (Detailed Evaluation Criteria)

iv. Inventory of consoles adjusted to meet customers need with a two-week notice.

d. ACCESS TO CONTAINERS:

i. The contractor shall not allow access to the agency containers or the contractor’s container by any individual at the agency during collection, transport or disposition of documents.

e. WEIGHT/CONSOLES:

i. The contractor shall certify the weight of the documents collected while on site at the completion of each collection period and the poundage shall be noted on the Certificate of Destruction.

ii. The contractor shall certify the number of consoles collected while on site at the completion of each collection period and shall be noted on the Certificate of Destruction.

iii. The agency reserves the right to request area specific poundage or number of consoles picked up during the contract period, if needed. (Detailed Evaluation Criteria)

f. CALIBRATION OF SCALES:

i. The contractor shall provide a “Certificate of Calibration” of the contractor’s truck scale annually to the designated facility staff member if that is the way of measured pick ups. (Detailed Evaluation Criteria)

g. VEHICLES:

i. Contractor vehicle shall clearly identify Company Name. At no time shall the contractor’s vehicle be left engaged/unlocked without the contractor in attendance at the vehicle.

ii. The vehicle shall be capable of emptying the contractor’s collection container mechanically without the manual assistance of the contractor (ex. Once collection from the agency’s consoles are emptied into the contractor’s collection container, no further manual manipulation is required by the contractor and the contractor shall not handle any documents from the agency past the original collection from the agencies console). (Detailed Evaluation Criteria)

iii. The shredding vehicle(s) used in the performance of this contract will be licensed, registered and insured. The VA reserves the right to inspect the Contractor’s equipment and vehicles.

h. CERTIFICATE OF DESTRUCTION:

i. The contractor shall provide the agency facility coordinator, 205-554-2000, ext. 3692 or in his/her absence, the HAS Chief, 205-554-2000 ext. 3192, A CERTIFICATE OF DESTRUCTION after the final destruction of documents prior to leaving the site. The definition of “FINAL DESTRUCTION” is the process through which document are pulped, macerated or shredded to a degree that ensures that they are not readable or re-constructible to any degree. (Detailed Evaluation Criteria)

ii. The contractor’s representative shall provide a signature on the Certificate of Destruction to provide written attestation that appropriate final destruction has been completed.

i. BUSINESS ASSOCIATE AGREEMENT (BAA):

i The contractor shall provide a valid copy of the BAA between the Veterans Affairs Health Administration and the contractor prior to the award of the contract for the contract period. (Detailed Evaluation Criteria)

j. NAID CERTIFICATION:

i. The contractor shall provide prior to award, a copy of the contractor’s NAID Certification which establishes criteria for operational security through the contract period. (Detailed Evaluation Criteria)

k. DOT TRANSPORTATION PERMIT:

i. A copy of the last DOT inspection shall be submitted to the agency for review prior to award and any subsequent inspections shall be provided to the agency during the contract period.

l. BONDING AND LIABILITY INSURANCE:

i. Contractor shall be bonded, insured, NAID certified for paper/printed media destruction and can provide reasonable physical safeguards for the data throughout the destruction process.

ii. The contractor is responsible for maintaining liability insurance for the duration of the contract period and for following all pertinent federal and state regulations regarding transportation and destruction of classified medical documentation. The contractor shall provide the agency with a CERTIFICATE OF LIABILITY INSURANCE CERTIFICATE.

m. SUBCONTRACTORS:

i. Under no circumstances are subcontractors to be utilized in the Performance of the Work (POW) awarded by the agency. The contractor awarded the contract shall fulfill the obligations of the POW in full. Subcontractors are strictly prohibited. (Detailed Evaluation Criteria)

n. SECURITY AND CONTINGENCY PLAN:

i. The contractor shall provide a contingency plan in writing to the agency prior to the award of the contract for agency review which details how the contractor shall deal with unplanned events such as vehicle breakdowns, communication, transfer of materials, vehicle security, breach of security of documents, etc. (Detailed Evaluation Criteria)

o. QUALITY ASSURANCE:

i. The contractor shall have a Quality Assurance Plan.

ii. The VA may request, at any time, a quality assurance monitor related to security and customer service to ensure all agency regulations and scope of work is being met and is acceptable to the agency.

iii. The contractor shall also provide a copy(s) of any Privacy or Compliance assessment(s) or audit(s) conducted for the VA or VHA conducted in the past 3 years. (Detailed Evaluation Criteria)

p. TRAINING:

i. The contractor shall receive orientation from the VA prior to the commencement of the first workday on privacy, information security and safety to ensure the contractor is fully aware of the agency’s population risks, privacy, information security and safety requirements. Privacy and Information Security Training is required annually for the contractor and shall be provided by the VA Privacy and Information Security Officer.

ii. The contractor is responsible for providing/ensuring that contractor employees coming to the work site receive and adhere to the information in accordance with the Performance of Work.

9. SITE VISIT:

a. Offers are encouraged to perform a site visit to observe how VA personnel are currently handling on-site shredding services. Site Visit can be scheduled after emailing the Contracting Officer.

10. REFERENCES:

a. VA Handbook 6300.1, Records and Information Management

b. VA Directive 6300, Records and Information Management

c. VA Directive 6371, Destruction of Temporary Paper Records

d. VA Handbook 6500.1, Electronic Media Sanitization

e. VA Handbook 6500.6, Contract Security

11. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS:

a. Contractor employees shall be pre-authorized to witness destruction of confidential documents, i.e., Low Level Background Investigations. (See Section 12, Special Requirements).

b. Contractor employees found reading any of the VA materials shall be promptly removed from the premises where the document destruction is being performed and the person(s) involved shall not be allowed to return for any future document destruction services.

c. The contractor shall adhere to the VA policies applicable to all record destruction as outlined in VA Handbook 6300.1. These guidelines are designed to protect sensitive and confidential information from being disclosed to unauthorized parties and adhere to the Privacy Act and the HIPPA Privacy Rules and regulations. Examples of sensitive information include but are not limited to: Individually identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information.

d. Subject to criminal prosecution, contractor employees shall comply with all manner of confidentiality when engaging in the destruction of any and all Department of Veterans Affairs records.

e. At all times, the contractor shall wear a company uniform and shall display a visible company identification badge with a photograph of the employee. Note: If required to be implemented at any time during the contract period, the contractor shall display an agency identification badge and photograph.

f. The contractor shall maintain a current listing of employees performing services under this contract. The list shall include the employee’s name, address, phone number, social security number, level of security and position. The list shall be validated and provided to the Contracting Officer and Contracting Officer’s Representative. An updated listing shall be provided when an employee’s status or information changes. The Contractor has 24 hours to inform the Contracting Officer and COR that an employee’s status has changed unless it is a pick-up day. On pick up days the contractor shall immediately inform the Contracting Office or the COR by email.

g. The contractor and employees shall comply with Homeland Security Presidential Directive-12 (HSPD-12), NIST 800-53, Office of Management and Budget (OMB) guidance M-05-24, as amended, and Federal Information Processing standards Publication (FIPS PUB) Number 201, as amended. Contractor and Staff shall comply with the Privacy Act, VA Security requirements and HIPPA.

h. The contractor shall report to the CO and the COR any information or circumstances which they are aware of that may pose a threat to the security of the Department of Veterans Affairs personnel, contractor employees, resources and classified and unclassified information.

i. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or their contractor-owned or privately-owned vehicle while on the property of the designated VA Locations.

j. If the CO finds it in the best interest of the Government he/she may at any time during the performance of this contract order the Contractor to remove any of his/her personnel from further performance under this contract for reasons of their moral character, unethical conduct, security reasons and violation of on-site building rules. In the event it is necessary to replace any contractor employee for any of the above reasons, all costs, including the costs of removal and replacement of the employee shall be borne by the contractor.

k. The contractor shall not hold any discussions or release any information relating to the contents of this contract to anyone not having a direct interest in performance of this contract, without written consent of the Contracting Officer. All inquiries shall be directed to the Public Affairs Officer.

l. The contractor shall not advertise information about projects performed for this contract without Government review and approval. Advertisement is considered but not limited to promotional brochures, posters, tradeshow handouts, world-wide-web pages, magazines, newspapers and similar promotions.

m. The contractor is required to comply with all security and personnel identification procedures at each facility.

12. SPECIAL REQUIREMENTS

a. Contractor Registration: Contractor shall be a legally registered business and able to perform the work in the State of Alabama.

b. HIPAA Responsibility: Contractor agrees to comply with the requirements under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Notwithstanding anything to the contrary in this contract, all individually identifiable health information shall be treated as confidential by the parties in accordance with all applicable federal, state, or local laws and regulations governing the confidentiality and privacy of individually identifiable health information, including but without limitation, HIPAA and any regulations and official guidance promulgated there under, and the parties agree to take such additional steps and/or to negotiate such amendments to this contract as may be required to ensure that the parties are and remain in compliance with the HIPAA regulations and official guidance.

c. HIPAA Compliance - Health Insurance Portability and Accountability Act of 1996:

The successful Contractor shall be required to comply with HIPAA requirements and shall be required to sign a Business Associate Agreement with the VA. A copy shall be maintained in the contract file and with the Privacy Officer.

d. Security Requirements. The contractor and their personnel shall be subject to the same Federal laws, regulations, standards and VA policies as VA personnel, regarding information and information system security.

These includes but are not limited to Federal Information Security Management Act (FISMA), Appendix III of OMB Circular A-130, and guidance and standards, available from the Department of Commerce’s National Institute of Standards and Technology (NIST).

This also includes the use of common security configurations available from NIST’s Web site at: http://checklists.nist.gov To ensure that appropriate security controls are in place, Contractors must follow the procedures set forth in “VA Information and Information System Security/Privacy Requirements for IT Contracts” located at the following Web site: http://www.iprm.oit.va.gov

e. Contractor Employee Security and HIPAA Training: Contractor must certify that all employees working on this contract have received VA Information Security Awareness and VHA Privacy Policy Training. This training can be accessed online through the VA Talent Management System found at https://www.tms.va.gov . Annual Proof of training is required via printed certification of completion and must be provided to the CO/COR. The Contracting Officer or COR shall provide the details required for obtaining the VHA Privacy Policy Training.

f. In accordance to VHA Directive 6500, Appendix G, Department of Veterans Affairs (VA) National Rules of Behavior, each contractor must read and sign the VA National Rules of Behavior prior to gaining any access to VA information and/or information systems. Contractors must initial and date each page of the copy of the VA National Rules of Behavior; they must also provide the information requested on the last page, sign and date it.

g. These requirements shall be maintained in a contractor employee file by the CO/COR for each contractor employee working on the contract.

13. ADMINISTRATION

a. Facility Orientation: An initial orientation of the facilities shall be conducted by the COR at the start of the contract. The contractor shall be responsible for conducting orientation for new employees thereafter.

b. Accident Reporting: In the event an accident occurs on the Department of Veterans Affairs property or involving Government personnel or property, the contractor shall contact the VA Police immediately. A report shall be provided to the Contracting Officer and COR in writing that shall include the following: (1) the time and date of occurrence; (2) the place of occurrence; (3) a list of personnel directly involved; and (4) a narrative or description of the accident to include chronological order of the accident and circumstances; (5) corrective action to prevent future occurrences.

c. Locations: The government reserves the right to modify the contract as needed to add or delete VA Locations.

d. Invoice: Payment shall be made upon receipt of a properly prepared, itemized invoice, validated by the COR, and submitted to VA FSC, P. O. BOX 149971, AUSTIN, TX 78714.

A properly prepared invoice shall contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Itemization of pounds and/or number of consoles shredded and disposed

· Price per pound and/or number of consoles picked up

· Dates service performed

· Location of service performed

· Total amount due

END OF PERFORMANCE WORK STATEMENT

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Document Shredding Contract. Onsite-Shredding TVAMC 230 consoles, Selma Clinic 4 consoles, UA 1 console, Hamilton 1 console, Fayetee 1 console. Base Year plus 4 option years.

Contract Period: Base POP Begin: 10-01-2021 POP End: 09-30-2022

Document Shredding Contract. Onsite-Shredding TVAMC 230 consoles, Selma Clinic 4 consoles, UA 1 console, Hamilton 1 console, Fayetee 1 console.

Contract Period: Option 1 POP Begin: 10-01-2022 POP End: 09-30-2023

Document Shredding Contract. Onsite-Shredding TVAMC 230 consoles, Selma Clinic 4 consoles, UA 1 console, Hamilton 1 console, Fayetee 1 console.

Contract Period: Option 2 POP Begin: 10-01-2023 POP End: 09-30-2024

Document Shredding Contract. Onsite-Shredding TVAMC 230 consoles, Selma Clinic 4 consoles, UA 1 console, Hamilton 1 console, Fayetee 1 console.

Contract Period: Option 3 POP Begin: 10-01-2024 POP End: 09-30-2025

Document Shredding Contract. Onsite-Shredding TVAMC 230 consoles, Selma Clinic 4 consoles, UA 1 console, Hamilton 1 console, Fayetee 1 console.

Contract Period: Option 4 POP Begin: 10-01-2025 POP End: 09-30-2026

B.3 DELIVERY SCHEDULE

Tuscaloosa VA Medical Center

3701 Loop Road East

Tuscaloosa, AL 35404

And surrounding/associated CBOCs

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs,…