36C24721Q0370.docx

Contract Opportunity Combined Synopsis/Solicitation Notice

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SOLICITATION NUMBER

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DAYS AFTER THE RESPONSE DATE

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ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field Contract Opportunity Combined Synopsis/Solicitation Notice J045 Boiler Plant Preventative Maintenance Service Base plus4 30084 36C24721Q0370 04-15-2021 15:00

EASTERN TIME, NEW YORK, USA

N

SDVOSBC

811412 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084 Contract Specialist Jamal Carter Jamal.Carter@va.gov 404-321-6111 x1481 WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC

29209 usa http://va.gov Department of Veteran Affairs jamal.carter@va.gov Contracting Officer

COMBINED SYNOPSIS/SOLICITATION

The WJB Dorn (Columbia) VA Medical Center is looking for SDVOSB to establish a contract for Boiler Plant Preventative Maintenance Service Base plus 4

The Department of Veterans Affairs (VA), Veterans Integrated Service Network 7 (VISN 7), Regional Procurement Office East (RPO-East), 6439 Garners Ferry Road Columbia, SC 29209, location is issuing a Combined Synopsis/Solicitation for commercial services prepared in accordance with Federal Acquisition Regulation (FAR) This Request for Quote (RFQ) is issued in accordance with FAR 12 and in conjunction with Simplified Acquisition Procedures FAR 13.5. Evaluation of price and other factors will be performed in accordance with procedures outlined in FAR 13.106-3

This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued. The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06 / 05-06-2020. In addition, offerors are responsible for continuing to monitor the websites for any/all future Amendments issued. Offerors shall sign copies of any amendment issued and submit with their package.

The WJB Dorn (Columbia) VA Medical Center is looking for SDVOSB to establish a contract for Boiler Plant Preventative Maintenance Service. This contract will a twelve (12) month base year with four (4) one-year option periods.

Set- Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Solicitation Number: 36C24721Q0370 NAICS Code: 811412 Appliance Repair and Maintenance Product Service Code J045 Maint/Repair/Rebuild of Equipment

Contract Type: Firm Fixed Price

All Offerors must have an active Vendor Information Pages account (https://www.vip.vetbiz.gov/) reflecting they are currently registered as an SDVOSB.

FAR 52.212-1 Instructions to offerors-Commercial Items (MAR 2020) Addendum (Additional Information) is deleted in its entirety and is replaced with the following:

1. The offeror shall submit their quote on company letterhead. The offeror’s quote shall include the name, address, and telephone number of the offeror, the offeror’s DUNS# and ORCA document in SAM at www.sam.gov, and a completed copy of 52.212-3 offeror Representations and Certifications- Commercial Items.

2. Signed copy of the Combined Synopsis/Solicitation Notice and/or any amendments posted to the solicitation.

h. the contract number(s);

10. The offeror will submit one document in PDF form only, no word documents will be accepted Not providing all the required documents above along with not following the instructions for submission will result in the rejection of a quote

Timeframe:

March 24, 2021 – Posted RFQ to FBO (On or about) March 31, 2021– Site Visit 1:30 PM EST April 6, 2021 – Turn-In Questions NLT 4:00 PM EST (email questions to CO) April 9, 2021 – – Post Questions/Answers (On or about) April 15, 2021 – – Receive RFQ’s NLT 15:00 PM EST (email to CO) April 29, 2021 – – Award Contract (On or about)

NOTE: This is the ONLY site visit scheduled for this project; individual or separate site visits will not be scheduled. This is not a mandatory site visit, but it is highly encouraged to attend before submitting a proposal.

QUESTIONS for clarification are due no later than April 6, 2021 at NLT 4:00 PM EST questions must be sent via e-mail to the Contracting Officer, Jamal K. Carter, at jamal.carter@va.gov. An amendment to the RFQ will be posted on FBO on or about April 9, 2021 with all questions received, including all answers. All FINAL RFQ’s shall be submitted and received by April 15, 2021, 2021 NLT 15:00 PM EST.

If you have any questions, please contact the Contracting Officer, Jamal K. Carter, e-mail jamal.carter@va.gov All RFQ responses Shall be sent to the Contracting Officer by email to jamal.carter@va.gov Failure to comply with all criteria as set forth by the solicitation will result in your quote being deemed NON- COMPLIANT and therefore not evaluated.

Please provide quoted pricing below:

WORK STATEMENT

BOILER PLANT MAINTENANCE

1. GENERAL:

Provide Annual Boiler Plant Control System Maintenance consisting of maintenance on four (4), Duel Fuel (#2 Fuel Oil / Natural Gas) Boilers and the associated systems covering several areas of the facility. Vendor will provide service calls by a qualified representative, who will make on-the-spot analysis and repairs to electric/electronic controls for the boilers and associated systems, as well as, provide emergency service and after-hours response if needed, to maintain system stability to the facility. This service is provided for the Department of Veterans Affairs, Columbia VA Health Care System (CVAHCS), 6439 Garners Ferry Road, Columbia, South Carolina 29209

2. BACKGROUND:

The CVAHCS is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Annually, the medical center serves approximately 65,000 patients. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Rockhill, Sumter, and Spartanburg, South Carolina.

3. PERIOD OF PERFORMANCE:

Contract POP: MAY 1, 2021 TO APRIL 30, 2022.

4. PLACE OF PERFORMANCE: CVAHCS, 6439 Garners Ferry Rd, Columbia, SC

5. PERFORMANCE: Provide annual Boiler Plant Control System Maintenance. Perform two (2) semi-annual testing and maintenance services IAW VHA Directive 1810, dated 11 Sep 2018. Inspection and testing must be conducted and documented as defined in the latest VHA Boiler Plant Safety Device Testing Manual. All inspections and testing must be done by qualified individuals annually. The Boiler Plant Control System maintenance will consist of maintenance on four (4) Duel Fuel (#2 Fuel Oil / Natural Gas) Boilers and the associated systems covering the following areas:

A. Server and Software Maintenance

1. Server Maintenance Excluding Parts

1. Windows Updates

1. Kepware Updates

1. Iconics Updates

1. HC900 Firmware Updates

1. Fireye Firmware Updates

1. Software Maintenance / Assistance

1. System Software Modifications (Control, Alarms, Trending, Reports, Graphics, etc.)

B. Boiler Combustion Control Point Calibration and Combustion Testing for Each Boiler as Applicable

1. Plant Master Control PV

1. Boiler Master Control Loop (Drum Pressure)

1. Combustion Air Control Loop (VFD CMD & FB / Air Flow)

1. Gas Control Loop (Gas Valve CMD & FB / Gas Flow)

1. Oil Control Loop (Oil Valve CMD & FB / Oil Flow)

1. Feed Water Control Loop (Feed Water Valve CMD & FB / Drum Level)

1. Furnace Pressure Control Loop (Stack Damper CMD & FB / Furnace Pressure)

1. O2 Trim Loop

1. Boiler Steam Flow

1. Feed Water Flow

1. Windbox Pressure

1. Furnace Pressure

1. Boiler Outlet Pressure

1. Economizer Outlet Pressure

1. Economizer Inlet and outlet Gas Temperature

1. Economizer Inlet and Outlet Water Temperature

1. Pilot Gas Pressures

1. Oil Pressures

1. Feed Water Pressure

1. Atomizing Media Pressure

C. Boiler Safety Switch Calibration and Testing for Each Boiler

1. High Steam Pressure

1. High Furnace Pressure

1. Low Combustion Air Pressure

1. Low Instrument Air Pressure

1. High Gas Pressure

1. Low Gas Pressure

1. Low Oil/Steam Differential Pressure

1. Low Atomizing Media Pressure

1. High Oil Pressure

1. Low Oil Pressure

1. High Pilot Gas Pressure

1. High Water Alarm Switch

1. Low Water Alarm Switch

1. Low Water Cutout Probe 1 (Main)

1. Low Water Cutout Probe 2 (Auxiliary)

D. Boiler Plant Loop Tuning for Each System

1. Main Steam Pressure

1. Main Steam Header 1 Pressure

1. Steam PRV-1

1. Steam PRV-2

1. Steam PRV-3

1. Condensate Tank 1 Level Control

1. D/A Tank 1 Level Control

1. D/A Tank 1 Pressure Control

1. Continuous Blowdown Tank Level

E. Common Plant I/O Control and Instrumentation Preventative Maintenance and Calibration

1. Fuel Oil Tank Level Indication

1. City Water Filter Inlet Pressure

1. City Water Filter Outlet Pressure

1. Condensate Temperature

1. Condensate Pressure (DA Intake)

1. PRV-1 Condensate Return Flow

1. PRV-2 Condensate Return Flow

1. PRV-3 Condensate Return Flow

1. Feedwater Header Pressure (Primary)

1. Feedwater Header Pressure (Secondary)

1. Ambient Relative Humidity and Temperature Sensor

F. Gas Detection System Preventative Maintenance and Calibration

1. Bump Test Each Local Sensor Semi-Annually

2. Verify Calibration / Calibrate Each Local Sensor Annually

G. All routine repairs will have a response time of less than 24 hours.

H. Provide emergency service and after-hours response if needed, to maintain system stability to the facility.

1. All emergency repairs, (especially the Master Control Panel), will have a response time of less than two (2) hours.

6. DAYS AND HOURS OF OPERATION:

Monday – Friday, 8:00 a.m. to 5:30 p.m.; excludes Federally Observed Holidays

7. POINT OF CONTACT/AUTHORIZED INDIVIDUALS:

A. Facility POC/COR: Boiler Plant Supervisor, John R. Hanna, (803) 776-4000 ext 7644 Maintenance Control Manager, David Bagley (803) 776-4000 ext. 4344 Boiler Plant Operators (803) 776-4000 ext. 7641 B. Vendor will provide a POC for all communication in regards to coordination of issues and/or conference calls when necessary

8. INVOICES:

Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer’s Representative (COR), and submitted to VA FSC, P. O. BOX 149971, AUSTIN, TX 78714.

A properly prepared invoice will contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Supply or Service provided

· Date of Service (period of performance)

· Total amount due

11. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.