SOW Generator Maintenance REVISED.docx

508-21-1-537-0002 Statement of Work Emergency Generator Maintenance

The purpose of this statement of work is to provide the guidelines, schedules and procedures necessary to maintain the emergency generator systems at the Atlanta Veterans Administration Medical Center.

Period of Performance

Base – 12/15/2020 - 11/30/2021 Option Year 1 – 12/1/2021 – 11/30/2022 Option Year 2 – 12/1/2022 - 11/30/2023 Option Year 3 – 12/1/2023 – 11/30/2024 Option Year 4 – 12/1/2024 – 11/30/2025

Upon each Service Level P.M. Inspections will be performed to determine conditions, appearance, check for leaks, abuse, and proper operation, repairs or maintenance required for proper operation. A copy of the inspection report and a list of itemized recommendations will be furnished after each inspection.

All reports and quotes should be furnished to COTR.

Vendor shall provide qualified engine maintenance personnel with a 90 minute response time in the event of generator emergency.

Engines to be covered by this agreement are as follows:

Make: Caterpillar Model: C15 450KW Serial No: FSE03207

Make: Caterpillar Model: 3412 600KW Serial No: SGA03382

Make: Caterpillar Model: 3516 2000KW Serial No: SBJ00892

Make: Caterpillar Model: 3516 2000KW Serial No: SBJ00888

Make: Caterpillar Model: 3516 2000KW Serial No: DD600130

Make: Caterpillar Model: 3516 2000KW Serial No: DD600131

Make: Caterpillar Model: 3516 2000KW Serial No: DD600135

Level 1 Service to be performed 3 times per year.

JULY, SEPTEMBER & DECEMBER

Level 2 Service to be performed 1 times per year.

MARCH

Level 3 Service to be performed 1 times per year.

MARCH

DESCRIPTION OF SERVICE LEVELS:

LEVEL 1

o Before Start-Up Checks (Visual):

• Check Anti-freeze and Coolant Level

• Check Radiator (leaks, damage, blockage)

• Check Fan Assembly (cracks, bent blades, grease bearings)

• Check V Belts (proper tension, condition)

• Check Water Hoses (condition, leaks)

• Check Fuel System Day Tank (operation, lines, leaks)

• Check Fuel Injection System (leaks, condition)

• Check Fuel Priming Pump (operation, leaks, condition)

• Check Air Cleaner Assembly (leaks, cracks, gaskets)

• Check Inlet Manifold and Piping (leaks, condition)

• Check Exhaust Manifold and Piping (leaks, condition)

• Check Electrical DC Wiring (engine, condition, connections)

• Service Batteries and Cables (water level, condition, connections)

• Check Battery Charger (condition, operation, AC/DC)

• Check Balancer (leaks, condition) o Operation Check:

• Check Battery Voltage Drop While Cranking (condition)

• Check Engine Smoke (critical system indicator)

• Check Safety Shutdowns and Pre-Alarms (condition, operation)

• Check Fuel Transfer Pump (PSI, condition, leaks)

• Check Oil Pump (PSI)

• Check Lubrication System (leaks)

• Check Entire Cooling System (leaks)

• Check Temperature Regulators (operation)

• Check Gauges and Indicators (operation, condition)

• Check Governor (operation, stability, response, frequency)

• Check Turbo Charger (operation)

• Check Aftercooler (leaks)

• Check Control Panel (condition, operation)

• Check Electrical Power Generator (operation, voltage)

• Check Engine Room Ventilation

• Check Service (Hour) Meter (conditioin, operation)

• Transfer Power to GenSet (operation-if permissible by Owner)

• Perform Minor Adjustments As Necessary o At Operating Temperature:

• Re-Check Lubrication System (leaks)

• Re-Check Cooling System (leaks)

• Re-Check Air Induction System (leaks, condition)

• Re-Check Exhaust System (leaks)

• Re-Check Fuel System (leaks)

• Re-Check Governor (stability, response)

• Re-Check Voltage and Frequency

• Perform Minor Adjustments as Necessary All lubricants, air and fuel filters and other materials necessary to perform and maintain system integrity shall be included as part of contract.

All pricing to include travel, taxes, EPD supplies & environmental charges where applicable.

Level 2:

o All Services Included In Level 1 o Maintenance

• Check Generator Alignment

• Grease Generator Bearings (as required)

• Change Oil Filters

• Change Oil (Engine Lubricating)

• Change Fuel Filters

• Take Oil Sample and Send Evaluation Report Level 3:

o All Services Included In Level 1 o All Services Included In Level 2 o Maintenance:

• Drain and Refill Cooling System With Caterpillar Type Anti-freeze and Conditioners

Generator Cooling System Service

• Drain Coolant

• Fill the Cooling System with Caterpillar Cooling System Cleaner/Flush Mixture.

• Start and Operate the Engine for 1 ½ Hours Under 100% Load

• Stop Engine and Drain Cleaning Solution

• Refill Engine With Clean Tap Water and Run Engine for ½ Hour Under 100% Load

• Repeat Previous Two Steps As Necessary Until Engine Is Clean

• Refill Engine Cooling System With Caterpillar Type Anti-freeze and Conditioners

• Start and Operate Engine with 100% Load for ½ Hour

• Stop Engine and Top Off Coolant Level If Necessary All fluids and fluid filters necessary to accomplish Level 2 and 3 are to be included as part of contract.

Service to be provided 1 times per year for 6 fuel tanks:

Fuel Lab Analysis:

Provide labor and materials for sampling and lab analysis of tanks during regularly scheduled PM visits only. Lab analysis will include the following: Particulate Contaminants, Spectrochemical Analysis, Accelerated Stability Test, Sediment and Water Contaminant, and Microorganism Study.

RESISTIVE LOAD BANK TEST

4 Hour to be performed same day as Level 1 PM service in December Perform the recommended yearly full load test to determine the reliability of the GENSET.

Annual Load Bank Test to provide Load Bank sized appropriate to GENSET and to provide for up to 150ft. of cable @ ground level access. Vendor to make all necessary connections. Personnel to remain on site for the duration of testing.

Repairs:

Vendor shall provide repair service annually up to $25,000.00.

All repair and emergency calls shall be responded within 2 hrs.