36C24720Q0285-002.pdf

Veterans Health Administration Charleston Healthcare System (VHACHAHCS) Ralph H Johnson VA Medical Center

Scope of Work: Relocation and Storage of Mobile MRI

A. Description of Service

The Veterans Health Administration Charleston Healthcare System is seeking to contract for the relocation and temporary storage of an Ellis & Watts Mobile Medical Coach containing a GE MRI System.

The Mobile Coach is current located at the Naval Hospital in Beaufort at the following address: 1 Pinckney Boulevard, Beaufort, SC 29902. The relocation site for the equipment will be at the Savannah VA Community Based Outpatient Clinic at the following address: 1170 Shawnee Street, Savannah, GA 31419. The Mobile Coach is to be picked up from the Naval Hospital in Beaufort, delivered to a storage facility and held until the relocation site is prepared to receive the equipment. Once prepared and upon notice from the VA point of contact (POC), the Mobile Coach will be picked up from the storage site and delivered to the Savannah Outpatient Clinic.

B. Performance Period

The Contractor shall pick up the Mobile Medical Coach in Beaufort, SC by the date provided by the VA POC. The Mobile Medical Coach will remain in storage until the final destination is prepared to accept delivery. Storage will initially be set up for a six month time frame, but not all time may be used. VA will only be charged for time of usage.

C. Storage Requirements

The storage facility that will be holding the Mobile Medical Coach must meet the following specifications:

- Storage facility must be locked from any public access and be covered by 24/7 video surveillance.

- The Mobile Medical Coach must be inspected twice daily, every morning and evening, on weekdays and a minimum of once daily on weekends and holidays.

- Storage facility must be heated or cooled dependent on outdoor weather.

- Storage facility must have environmental monitoring system.

- Storage facility must be capable of providing power to the Mobile Medical Coach for full operation of the coach including the GE MRI System inside at all times. The Mobile MR System utilizes 125 amp, 480 volt, 3 phase, 5 wire wye power.

- VA POC must be notified immediately upon any system failures or corruption of the storage facility.

D. Extension of Contract

This contract may be extended in accordance with FAR Clause 52.237-3 – Continuity of Services, in order to transition the services to a successor.

E. Services Not Covered by Contract

Contracting Officer (CO) or Contracting Officer Representative (COR) authorization for any work outside the scope of this contract must be received prior to performance of work or payment will not be authorized.

F. Conformance Standards

Contractor shall ensure that the equipment functions in conformance with the latest published edition of the applicable standards; including but not limited to Joint Commission, NFPA-99, UL, OSHA, VA, CDRH, etc. and the “Manufacturer's Performance standards/ specifications” as used when the equipment was originally procured and that any upgrades/updates will meet the stated standards/specifications.

G. Federal Holidays Observed by the VA Medical Center

New Year’s Day, Martin Luther King, Jr. Day, President’s Day (Washington’s birthday), Memorial Day , Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day, and any other day specifically designated by the President of the United States.

H. Competency of Contractor Personnel

The Contractor must have an established business, with an office and full time staff. The staff includes a "fully qualified" FSE and a "fully qualified" FSE who will serve as the backup.

If subcontractor(s) are used, they must meet the same competency standards as Contractor personnel and be preapproved by the CO. The Contractor shall submit any proposed change in subcontractor(s) to the CO for approval or disapproval.