36C24720Q0280-002.docx
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- Attached to
- Q501--BULK OXYGEN POSTING QUESTIONS AND ANSWERS Federal contract opportunity
- Solicitation number
- 36C24720Q0280
About this file
This document contains questions and answers regarding a special notice for bulk oxygen requirements across multiple Department of Veterans Affairs medical centers. The notice provides responses to vendor questions on current contract numbers and values, delivery locations and tank sizes, telemetry capabilities, transition periods, purchase order and invoicing structures, past performance submission requirements, and clarification on pricing line items. Specifically, it addresses bulk oxygen needs at the Central Alabama Veterans Health Care System facilities in Montgomery and Tuskegee, as well as the Birmingham VA Medical Center, with separate purchase orders to be issued for each location. Tanks sizes and estimated annual usage volumes are provided for the base year and option years at each delivery site.
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Contract Opportunity Special Notice
CLASSIFICATION CODE
SUBJECT
CONTRACTING OFFICE'S
ZIP-CODE
SOLICITATION NUMBER
ARCHIVE
DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
NAICS CODE
CONTRACTING OFFICE
ADDRESS
POINT OF CONTACT
(POC Information Automatically Filled from User Profile Unless Entered)
DESCRIPTION
See Attachment
AGENCY'S URL
URL DESCRIPTION
AGENCY CONTACT'S EMAIL
ADDRESS
EMAIL DESCRIPTION
GENERAL INFORMATION
ADDITIONAL INFORMATION
* = Required Field Contract Opportunity Special Notice Q501
BULK OXYGEN POSTING QUESTIONS AND ANSWERS
36109-3798 36C24720Q0280 N 325120 Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery AL 36109-3798 quincy.alexander@va.gov quincy.alexander@va.gov
POSTING QUESTIONS AND ANSWERS
CAVHCS ANSWERS
Q: What is the current Contract Number, and Contract Value for the VAMC Birmingham, and the duration that constitutes that value? 36C247-19-P-0373 was for both facilities. You have to go through the FOIA to get other info.
Q: What is the current Contract Number, Duration (Base +) for the VAMC Montgomery & Tuskegee), and what is the duration (Period of Performance) that contract value? There is no current contract. It ended Sept 2019. It was a 1 year contract for CAVHCS and Birmingham.
Q: Will there be separate COR for the VAMC Birmingham? Yes
Q: Is there Telemetry currently for the CAVHC (Montgomery & Tuskegee) for remote tank level monitoring? Yes
Q: Is there Telemetry currently for the VAMC Birmingham for remote tank level monitoring?
Q: What is the allotted transition period for a new Prime Contractor? 90 days
Q: Please confirm the current tanks sizes by location (the RFQ does not specify what the GOV requires):
1. BIRMINGHAM (CO or GFE): MAIN SIZE (in Gal): Reserve Size (GAL): Res CYLs?
1. CAVCHS WEST CAMPUS (CO or GFE): MAIN SIZE (in Gal): 3000 Reserve Size (GAL): 234 Res CYLs N/A
1. CAVCHS EAST CAMPUS (CO or GFE): MAIN SIZE (in Gal): 1500 Reserve Size (GAL): 300 Res CYLsN/A
1. If CYLs are used as a Reserve, are they Serviced off the MED CYL Contract or this (the Bulk) Contract? (no cylinders are not used as reserve)
Q: Do the Tanks at all (3) locations have current annual inspections on file with the respective facilities? East and West Campus yes. (Tuskegee/Montgomery)
Q: Can the Contractor deliver Bulk Liquid Oxygen on the weekends with proper coordination (if needed) to avoid congestion at the Facility during normal duty hours? The VAMC Birmingham is very congested as noted in the RFQ. CAVHCS delivery requirements are stated in the SOW.
Q: Can the clarify CLINs 0001a3 & 1000b3? Are these priced or only meant to identify the type of reserve system (tank or Cyl) for each of the (3) Locations? Don’t know what you’re asking here
Q: Please Note there are no CLINs, nor estimated annual usage for the VAMC Birmingham for all contract years? Can the vendor adjust the CLIN structure to add these? No, please price what is asked and nothing more
Q: CONFIRMATION: Page 12 of 72 Para 9.6 states: 9.6 All prices for bulk oxygen shall be submitted by cubic feet (CF). The estimated annual usage for each delivery location is shown in CF. Could you please confirm that this should be per 100/CCF which is the billable unit. For example, CLIN 0001a for Montgomery has a base year estimated usage of 26,965 CF, yet this should be 100/CCF, (the billable unit). CF
Q: Please confirm that annual Purchase Orders (Funding) will be annual POs for all (3) Facilities (are Montgomery and Tuskegee on different Pos/Delivery Orders). Tuskegee and Montgomery will be one PO and Birmingham will be a separate PO, however, both will be under one contract.
Q: Please confirm Invoices are submitted via the TUNGSTEN NETWORK (OB10) – meaning each month there would be one consolidated invoice for all BULK LOX activities (2 or 3 Invoices Monthly)? )? ALL invoices will be done the same as always, however, Tuskegee/Montgomery will be under one (1) PO and Birmingham will be under another
Q: Could you clarify the relationship between the pricing CLINs on Page 11, and then again Page 17 Para B.2 PRICE/COST SCHEDULE? Which should the vendor price? Please refer to ALL line items in B.2 Price/Cost Schedule
Q: What is the Past Performance Submission Requirements? Please reference FAR 52.212-2 in solicitation
Q: What are the submission requirements? Normally it is Technical Proposal, Past Performance examples of similar work in scope and value (or questionnaire), and pricing (see Question about which CLIN Structure to price). Please reference FAR 52.212-2.
BIRMINGHAM ANSWERS
Q: What is the current Contract Number, and Contract Value for the VAMC Birmingham, and the duration that constitutes that value? 36C247-19-P-0373 was for both facilities. You have to go through the FOIA to get other info.
Q: What is the current Contract Number, Duration (Base +) for the VAMC Montgomery & Tuskegee), and what is the duration (Period of Performance) that contract value? There is no current contract. It ended Sept 2019. It was a 1 year contract for CAVHCS and Birmingham.
Q: Will there be separate COR for the VAMC Birmingham? Yes
Q: Is there Telemetry currently for the CAVHC (Montgomery & Tuskegee) for remote tank level monitoring?
Q: Is there Telemetry currently for the VAMC Birmingham for remote tank level monitoring? (Praxair has remote a monitoring to determine when a refill is needed.)
Q: What is the allotted transition period for a new Prime Contractor? (90 days)
Q: Please confirm the current tanks sizes by location (the RFQ does not specify what the GOV requires):
1. BIRMINGHAM (CO or GFE): MAIN SIZE (in Gal): ( 3000 ) Reserve Size (GAL): (525 ) Res CYLs? (What cylinders are they referring to)
2. CAVCHS WEST CAMPUS (CO or GFE): MAIN SIZE (in Gal): Reserve Size (GAL): Res CYLs
3. CAVCHS EAST CAMPUS (CO or GFE): MAIN SIZE (in Gal): Reserve Size (GAL): Res CYLs
4. If CYLs are used as a Reserve, are they Serviced off the MED CYL Contract or this (the Bulk) Contract? (no cylinders are not used as reserve)
Q: Do the Tanks at all (3) locations have current annual inspections on file with the respective facilities? (Yes)
Q: Can the Contractor deliver Bulk Liquid Oxygen on the weekends with proper coordination (if needed) to avoid congestion at the Facility during normal duty hours? NO, The VAMC Birmingham is very congested as noted in the RFQ
Q: Can the clarify CLINs 0001a3 & 1000b3? Are these priced or only meant to identify the type of reserve system (tank or Cyl) for each of the (3) Locations? Don’t know what you’re asking here
Q: Please Note there are no CLINs, nor estimated annual usage for the VAMC Birmingham for all contract years? Can the vendor adjust the CLIN structure to add these? No, please price what is asked and nothing more
Q: CONFIRMATION: Page 12 of 72 Para 9.6 states: 9.6 All prices for bulk oxygen shall be submitted by cubic feet (CF). The estimated annual usage for each delivery location is shown in CF. Could you please confirm that this should be per 100/CCF which is the billable unit. For example, CLIN 0001a for Montgomery has a base year estimated usage of 26,965 CF, yet this should be 100/CCF, (the billable unit). CF
Q: Please confirm that annual Purchase Orders (Funding) will be annual POs for all (3) Facilities (are Montgomery and Tuskegee on different Pos/Delivery Orders). Tuskegee and Montgomery will be one PO and Birmingham will be a separate PO, however, both will be under one contract.
Q: Please confirm Invoices are submitted via the TUNGSTEN NETWORK (OB10) – meaning each month there would be one consolidated invoice for all BULK LOX activities (2 or 3 Invoices Monthly)? ALL invoices will be done the same as always, however, Tuskegee/Montgomery will be under one (1) PO and Birmingham will be under another.
Q: Could you clarify the relationship between the pricing CLINs on Page 11, and then again Page 17 Para B.2 PRICE/COST SCHEDULE? Which should the vendor price? Please refer to ALL line items in B.2 Price/Cost Schedule
Q: What is the Past Performance Submission Requirements? Please reference FAR 52.212-2
Q: What are the submission requirements? Normally it is Technical Proposal, Past Performance examples of similar work in scope and value (or questionnaire), and pricing (see Question about which CLIN Structure to price). Please reference FAR 52.212-2
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