36C24720Q0277-008.docx

36C24720Q0277

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

619-20-3-7113-0118 36C24720Q0277 02-27-2020 Earnest Ellison 03-16-2020

10:00 AM EST

Department of Veterans Affairs Central Alabama Veterans Health Care 215 Perry Hill Road Montgomery AL 36109-3798 X X 492110 1500 Employees Net 30 N/A X See Delivery Schedule

Department of Veterans Affairs Central Alabama Health Care System East Campus 2400 Hospital Road Tuskegee AL 36083-5001

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

PATHOLOGY AND LABORATORY

MEDICINE AND

STERILE PROCESSING

SERVICES (SPS), CAVHCS

PERIOD OF PERFORMANCE: SEE B2 COST SCHEDULE

REQUEST FOR INFORMATION (RFI) TIME PERIOD ENDS ON 3-12-2020

2:00 PM CST, ALL QUESTIONS MUST BE EMAILED TO

EARNEST.ELLISON@VA.GOV. NO PHONES ARE ACCEPTED DURING

SOLICITATION PHASE.

See CONTINUATION Page x X X

BENFORD C. BRUNDAGE

Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

INTENTIONALLY LEFT BLANK

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Benford Brundage Department of Veterans Affairs Central Alabama Veterans Health Care

215 Perry Hill Road Montgomery AL 36109-3798

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

36C24720Q0277

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: Central Alabama Veteran Healthcare System Courier Services

2. Scope of Work: Contractor shall provide courier services for specimens/ pick-up and delivery for Pathology and Laboratory Medicine Service (P&LMS) and Sterile Processing Service (SPS) at Central Alabama Veterans Health Care System (CAVHCS). Vendor will provide transportation of laboratory specimens and Reusable Medical Supplies (RME), and other materials to and from designated locations below:

FROM:

a. Columbus Community Based Outpatient Clinic (CBOC) 1310 13th Avenue, Columbus, GA 31901

b. Ft. Benning VA Clinic 6635 Bass Road, Bldg. 9214, Ft. Benning, GA 31905

c. Lyster U.S. Army Health Clinic 301 Andrews Avenue, 2d Floor, Room 273-A, Ft. Rucker, AL 36362

d. Dothan VA Health Clinic 3753 Ross Clark Circle, STE 4, Dothan, AL 36303

e. Monroeville VA Outpatient Clinic 159 Whetstone Street, Monroeville, AL 36461

f. Montgomery VA Clinic (MVAC) 8105 Veterans Way Room 1F-115, Montgomery, Alabama 36117

g. Maxwell Airforce Base Maxwell AFB, 300 South Twining Street #760, Montgomery, Alabama 36112

To:

h. Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service (P&LMS), and Sterile Processing Services, 215 Perry Hill Road, Montgomery, Alabama 36109

i. CAVHCS, PLMS 2400 Hospital Road, Tuskegee, AL 36083

3. Background: Pathology and Laboratory Medicine Service is a full-service laboratory performing testing at Tuskegee (East Campus) and Montgomery (West Campus) sites. P&LMS also performs testing for the Columbus, Georgia, Dothan, Alabama, Ft. Rucker and Monroeville, Alabama Community Based Outpatient Clinics. Laboratory testing is critical to quality patient care. All laboratory specimens collected for testing must be delivered to P&LMS East and West Campuses, in adequate time to preserve the integrity of laboratory results.

Sterile Processing Services is a full-service sterile processing department performing reprocessing at CAVHCS (Montgomery, AL) site. All RME collected for reprocessing must be delivered to Sterile Processing Service (SPS) on Montgomery Campus, in adequate time to preserve the integrity of the RME. With current workload and VA patient population, it is necessary that all RME are delivered to SPS at Montgomery, Monday through Friday, estimated twice (2) per day for MVAC, Tuskegee, Ft. Rucker and Maxwell AFB.

4. Performance Period: See B2 SCHEDULE

B. DEFINITIONS AND ACRONYMS

IDIQ: IDIQ Indefinite Delivery Quantity CBOC: Community Based Outpatient Clinic CDC: Centers for Disease Control and Prevention CDR: Contract Discrepancy Report Contracting Officer (CO) – The person executing this contract on behalf of the Government with the authority to enter and administer contracts and make related determinations and findings.

Contracting Officer’s Representative (COR) – A person appointed by the CO to take necessary action to ensure the Vendor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken.

CPARS: Contractor Performance Assessment Reporting System, which is the official Government reporting system for Vendor past performance on awards.

DOT: U.S. Department of Transportation HIPAA: Health Insurance Portability and Accountability Act OSHA: U.S. Occupational Health and Safety Administration POP: Period of Performance QASP: Quality Assurance Surveillance Plan VA: VA Health Care System SOW: Statement of Work PLMS: Pathology and Laboratory Medicine Service SPS: Sterile Processing Services RME: Reusable Medical Equipment MVAC: Montgomery VA Clinic PRN: PRN (Pro re nata) means “in the circumstances” in Latin. When used in the medical field, PRN means “as the situation arises” or “as needed.”

C. GENERAL REQUIREMENTS/Description of Services

1. The contractor shall provide all supervision, labor, parts, materials, tools, supplies, training, vehicle, maintenance, and equipment necessary to provide Courier Services as defined in this SOW and supporting documents at geographic locations as detailed Section 1- 3. All work is to be performed in accordance with applicable federal, state, and local regulations or ordinances; including any specified regulations for oxygen cylinders, information security (HIPAA), dangerous goods, diagnostic specimens or bio-hazardous materials. Performance shall be according to the SOW and supporting documents and shall also conform with:

a. Protected Health Information (PHI)

b. Health Insurance Portability and Accountability Act (HIPPA)

The quantities referenced in Section 1-3 (Price Schedule tables) are estimated quantities based on VA historical needs. The estimated quantities are not a guarantee to the vendor. Actual quantities on task orders issued against BPA could be equal to, lesser than, or greater than estimated quantities referenced.

Section 1- Local Lab Requirement (within a 50 mile radius)

2. LOCAL LAB Courier Service: Daily Courier services include but are not limited to: the transportation of pharmaceuticals, medical supplies, diagnostic specimens, patient charts, office supplies, mail, all laboratory specimens (blood/body fluids), medical records, x-rays, other hand carried materials, and other items as required. Items will be secured (locked) at-all-times while in the possession of the Vendor. Contractor shall be responsible for the timely pick-up/delivery (also referred to as a “stop”) of these said items. Contractor agrees to provide hourly pickups at the following locations at the indicated times. Times may vary by 10-15 minutes. CAVHCS may provide transport coolers for this portion of the contract.

Pickup and Dropoff locations as follow:

a. P&LMS West Campus (WEST) 215 Perry Hill Road Bldg. 1, 1st Floor, Room 1D-102 Montgomery, AL 36109

b. Montgomery VA Clinic (MVAC) 8105 Veterans Way Room 1F-115 Montgomery, Alabama 36117

c. P&LMS East Campus (EAST) 2400 Hospital Road Bldg. 4, 3rd Floor, Room 328 Tuskegee, Alabama 36083

Laboratory Estimates only

Monday -Friday Saturday Sunday PRN East-Tuskegee (1st Stop)

MVAC

(2nd Stop) West-Montgomery (3rd Stop)

Cost Vendor input

16 trips weekly

Estimated Total Trips per week

CAVHCS would like to reserve additional as required (PRN) courier services for Saturday and Sunday on an as needed basis. These requests must be picked up within 90 minutes of the request from VA and delivered to desired location within 90 minutes. Specimens PRN pickup requests from Tuskegee must be picked up before 2:30 PM. Cst.

Section 2 Lab Outlying CBOCS (> 50 Miles )

3. OUTLYING CBOCS: Contractor agrees to provide specimen pick-up and delivery (courier) services as follows:

A. Columbus Area:

The Contractor shall provide pick-up and delivery services two trips per day.

Morning: 1st trip shall consist of two stops. 1st stop shall be at the Columbus CBOC, 1310 13th Avenue, Columbus, GA 31901 around 10:00. 2nd Stop will be at Ft. Benning VA Clinic, 6635 Bass Road, Bldg. 9214, Ft. Benning, GA 31905 around 10:30. Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service, 2400 Hospital Road Tuskegee AL 36083 no later than no later than 1:00 pm (CST) for morning delivery.

Afternoon: 2nd trip shall consist of two (2) stops. 1st stop shall be at the Columbus CBOC, 1310 13th Avenue, Columbus, GA 31901 at 4:00 pm. 2nd Stop will be at Ft. Benning VA Clinic, 6635 Bass Road, Bldg. 9214, Ft. Benning, GA 31905 at 4:30 pm. Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service, 2400 Hospital Road Tuskegee AL 36083, no later than 6:00 pm (CST) for afternoon delivery.

B. Dothan/Ft. Rucker CBOC (Wiregrass):

The Contractor shall provide pick-up and delivery services one trip per day.

Afternoon: Trip shall consist of two (2) stops. 1st stop will be at Dothan VA Health Clinic, 3753 Ross Clark Circle, STE 4, Dothan, AL 36303 at 3:00 PM. 2nd stop shall be at the Lyster U.S. Army Health Clinic, 301 Andrews Avenue, 2d Floor, Room 273-A, Ft. Rucker, AL 36362 at 3:45PM. Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered to Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service, 215 Perry Hill Road, Montgomery, Alabama 36109, no later than 6:00 pm (CST) for afternoon delivery.

C. Monroeville CBOC (Monroeville, AL):

Contractor shall stop at VA Outpatient Clinic Monroeville, 159 Whetstone Street, Monroeville, AL 36461. Specimens shall be picked up each day, Monday through Friday except for Federal Holidays and delivered to Central Alabama Veterans Health Care System (CAVHCS), Pathology and Laboratory Medicine Service, 215 Perry Hill Road, Montgomery, Alabama 36109, no later than 7:00 pm (CST) for afternoon delivery.

Laboratory Estimates only

Columbus (2nd Stop) Ft. Benning (3rd Stop) Tuskegee

Cost Vendor input

10 trips weekly

Dothan

(2nd Stop) Ft. Rucker

(3rd Stop) Montgomery

5 trips weekly

Monroeville

(2nd Stop)

=1 trip

5 trips weekly

CAVHCS reserves the right to coordinate with the Contracting Officer and Contractor with the adjustment of the pickup locations, hours and/or change the frequency of pickups (to add, delete, or change facilities and routine routes to meet patient or departmental needs.

D. Additional Courier Requirements

Laboratory specimen containers for delivery and pickup are approximately 14” W X 8.5’’D X 7”H or 18” W X 9”D X 13”H; however, they may vary in size. Routine delivery totes/coolers shall not exceed forty-nine pounds. Some of the packages/boxes may be of odd dimensions. Totes may contain office and medical supplies, interoffice mail, medical records, medications/prescriptions, etc. Some containers/packages may require special handling and will be marked “Fragile” or “This Side Up.” The Vendor shall comply with all special handling instructions marked on containers/packages

The Contractor shall deliver/pick-up empty containers for each location and deliver/pick-up a fully packed container for the return trip. Laboratory specimens, i.e. body fluids, will be properly packaged by the VA personnel for transportation. All specimens must be transported in accordance with all Department of Transportation (DOT) and OSHA Codes of Federal Regulations (CFR) 49 and 29.

Contractor shall transport samples in such a manner as to ensure the integrity of the specimens. OSHA approved laboratory containers/coolers with refrigerant packs will be provided by CAVHCS. All containers/coolers will be labeled with a biohazard label. Contractor shall be responsible for complying with all regulations that define appropriate transportation of specimens and shall supply, in writing, proof that all drivers have been adequately trained on an annual basis. The contractor's employees/couriers transporting test specimen must be trained in "Universal Precautions" in the handling of biohazard materials (specimens). Training must include utilizing clinical procedures in case of biohazard spills and accidents. The contractor must furnish a record of all required training.

E. Environmental Controls

The Contractor shall maintain a temperature-controlled environment between 68 to 75 degrees Fahrenheit and a relative humidity level between 65 to 72 percent in vehicle.

Lab specimens shall be maintained at 2 to 8 degrees Celsius with the use of adequate refrigerant packs (to be supplied by VA) for all deliveries of laboratory specimens or supplies. The COR and the receiving station may verify the correct temperature of all refrigerant packs.

Items must be kept out of contact with environmental hazards such as dust, snow, and rain.

The Contractor personnel drivers shall not leave vehicles in extreme heat or cold while specimens, sterile supplies, and pharmaceuticals are being transported. The Contractor shall be responsible for failures by the Contractor to ensure established environmental controls are maintained, of which results in damage or deterioration of laboratory specimens, supplies, or pharmaceuticals.

Should specimens and/or transported items be lost, broken, or otherwise damaged, the Contractor shall be required to submit a preliminary summary incident report to the COR within 24 hours of the incident. The Contractor shall provide a written incident report explaining the details of the incident; specifically, what caused the incident (who, what, where, when, and how) within seventy-two hours of the incident.

F. Bloodborne Pathogens

The Contractor and the Contractor personnel shall comply with the effective VA Medical Center Policy and Occupational Health requirements in accordance with OSHA Blood Borne Pathogens (BBP) Law and the OSHA Tuberculosis Compliance Directive, enforceable under OSHA’s General Duty Clause governing healthcare workers infected with a blood borne pathogen. If the Contractor obtains information that a person providing services under this contract may be infected with a blood borne pathogen, the Contractor shall immediately advise the COR.

G. HIPAA Compliance

The Contractor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). In addition, all VA security policies and applicable confidentiality statues such as 38 U.S.C. §5701 (VA Claims Confidentiality), 38 U.S.C. §5705 (Confidentiality of Healthcare Quality Assurance Review Records), 38 U.S.C. §7332 (Confidentiality of certain medical records), as well as 45 C.F.R. Parts 160, 162, and 164 (Health Insurance Portability and Accountability Act) should be followed.

H. Contingency Plan

1) Inclement weather. The Contractor shall submit a contingency plan to address possible inclement weather conditions with bid submission. The plan shall provide all Community Based Outpatient Clinics, VA laboratory staff, and the COR with notifications early enough to provide the appropriate staff time to notify veteran patients that laboratory services need to be rescheduled. The Contractor shall immediately notify the COR or VA lab personnel via phone and email communications of emergent road closures authorized by the State of Alabama or Georgia, DOT.

2) The Contractor shall develop a contingency plan to ensure uninterrupted daily scheduled courier services for VA with bid submission. This plan shall be reviewed annually by the Contractor, the COR, and other designated VA lab personnel.

I. VA Contingency Plan

1) The COR or designee will notify vendor ASAP or within 4 hours of CBOC closing or cancellation for whatever reason and no fee will be should be charged.

2) If a call is not made within 3 hours and 55 minutes of closures, the medical center will only pay one way (to pick up site, but not round-trip payment).

Section 3 Sterile Processing Services (SPS) Courier Requirements

1. Contractor agrees to provide RME and delivery (clean sterilized) pick-up(dirty) (courier) services as follows:

a. Montgomery (Perry Hill Road):

The Contractor shall provide pick-up and delivery services estimated two times per day. Pick-up of sterilized RME will be made at the Perry Hill Road location, at 10:00 am (CST) and 1:30 pm (CST), each day, Monday through Friday with the exception of federal holidays.

Monday thru Friday pickups 2 times per day (10am and 1:30pm)

Pickup sterilized RME at Perry Hill Road location Deliver sterilized RME to MVAC Chantilly, 8105 Veterans Way, Montgomery, Alabama 36117 Deliver sterilized RME to Tuskegee VA Hospital, 2400 Hospital Road, Tuskegee, Alabama 36083 Pickup of Soiled RME from Tuskegee VA Hospital Pickup of Soiled RME from MVAC Chantilly Deliver Soiled RME to Perry Hill Road

b. Ft. Rucker CBOC (Wiregrass):

The Contractor shall provide pick-up and delivery services estimated two times per day. Pick-up will be made at the Perry Hill Road location, at 10:00 am (CST) and 1:30 pm (CST), each day, Monday through Friday with the exception of federal holidays and base closures.

Monday thru Friday pickups 2 times per day (10am and 1:30pm)

Pickup sterilized RME at Perry Hill Road location Deliver sterilized RME to Ft Rucker, 301 Andrews Ave, Ft. Rucker, Alabama, 36362 Pickup soiled RME at Ft Rucker Deliver soiled RME to Perry Hill Road location

c. Maxwell AFB (Montgomery, AL):

The Contractor shall provide pick-up and delivery services estimated two times per day. Pick-up will be made at the Perry Hill Road location, at 10:00 am (CST) and 1:30 pm (CST), each day, Monday through Friday with the exception of federal holidays and other base closures.

Monday thru Friday pickup 2 times per day (10am and 1:30pm)

Pickup sterilized RME at Perry Hill Road location Deliver sterilized RME to Maxwell AFB, 300 South Twining Street #760, Montgomery, Alabama 36112 Pickup soiled RME at Maxwell AFB Deliver soiled RME at Perry Hill Road location

CAVHCS reserves the right to adjust the pickup hours and/or change the frequency of pickups (increase or decrease frequency) as needed.

Sample Schedule: Main Facilities

(1st Stop)

MVAC

(2nd Stop) Tuskegee (3rd Stop)

Morning Run (Dirty) Perry Hill Rd (2nd Stop)

MVAC

(1st Stop)

Tuskegee

Evening Run (Clean) Perry Hill Rd (1st Stop)

MVAC

(2nd Stop) Tuskegee

Evening Run

Perry Hill Rd (2nd Stop)

MVAC

Tuskegee

Sample Schedule: Maxwell Air Force Base Run

(1st Stop) Maxwell (2nd Stop)

Morning Run

Perry Hill Rd

Maxwell

(1st Stop) Maxwell

Maxwell

Sample Schedule: Fort Rucker

(1st Stop) Fort Rucker

Morning Run

Perry Hill Rd

Fort Rucker

1. Contractor shall transport RME in such a manner as to ensure the integrity of the RME. All containers will be labeled with a biohazard label. Contractor shall be responsible for complying with all regulations that define appropriate transportation of RME and shall supply, in writing, proof that all drivers have been adequately trained on an annual basis. The contractor's employees/couriers transporting RME must be trained in "Universal Precautions" in the handling of biohazard materials. Training must include utilizing clinical procedures in case of biohazard spills and accidents. The contractor must furnish a record of all required training. 852.273-75 - Security Requirements for Unclassified Information Technology Resources (interim- October 2008)

2. Contractor exclusively delivers VA instruments during the pick-up and delivery of instruments until completion. The transport vehicle will make no Non-VA stops during the process of the pick-up and delivery.

3. Soiled instruments will always be transported separately from sterile instruments and cannot be placed in the same vehicle at the same time. The Contractor will be responsible for maintaining the sealed container (where the instruments are contained) in the same manner in which it is received.

4. The Contractor will sign logs indicating pick-up and delivery of instruments at all sites.

5. The Contractor will contact the COR during normal business hours via telephone if there are problems with pick-up or delivery. Contractor must provide two hours’ notice if there is any disruption in service.

6. Contractor must have a back-up vehicle in the event the primary vehicle cannot make the pick-up and delivery.

7. Department of Transportation (DOT) regulations regarding transportation of Bio Hazardous materials which the contractor must follow:

· Dedicated vehicle allowing for complete segregation between clean, sterile and contaminated items

· Enclosed, secure, leak proof, containment devices and/or carts

· Temperature and humidity-controlled vehicle

· When transporting sterile instruments, the temperature must be below 75⁰ F and the humidity must be below 60%

· The driver should maintain a log of the temperature/humidity and should fill this out when loading and unloading the sterile instruments

· If the temperature or humidity is above the allowable levels, the instruments would need to be re-sterilized

· Temperature logs must be submitted to the COR at the end of each week

· Locking device on vessels to prevent movement in transit

· Proper labeling of vehicle.

· Use of appropriate PPE as needed

· Trained personnel on proper handling of sterile and contaminated goods

· Bio hazard spill kit must be available daily

· Thorough cleaning and decontamination of vehicle and all carts & containment vessels between loads.

The Contractor shall provide the COR with a list of contractor employees expected to enter the all facilities. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

J. Contractor Drivers/Personnel Upon submission of bid, the Contractor shall provide the following:

1) Number of vehicles, including year, make, model, and license plates

Contractor vehicles and storage areas used in the performance of this contract must be licensed and meet the minimum requirements as mandated by the States of AL and GA.

Vehicles must be in good working condition with working air conditioner that will maintain required temperatures.

Vehicles shall have the company name/logo prominently displayed.

Each vehicle used in the performance of this contract shall be adequately stocked with at least one current/up-to-date complete “Spill Kit” for a bio-hazard clean-up in case of leakage or accidental discharge from container.

The Contractor shall provide comprehensive automobile liability insurance required by the States of AL and GA. Upon request, the Contractor shall provide certified proof of automobile liability insurance for all vehicles used by the Contractor in the performance of this contract.

Contractor vehicles shall be maintained in a sanitary clean condition, absent of foreign debris and contaminants.

Contractor must be able to disinfect the interior of vehicle (e.g., vinyl, leather). Cloth anterior cannot be disinfected.

Contractor must not transport instruments in trunk of a car or open bed because of inability to control temperature and humidity levels.

All vehicles must be in good working condition with all doors and trunks able to fully close and lock. Unattended vehicles with VA contents shall be locked at all times.

The following types of vehicles are prohibited from use under the contract:

1) Contractor drivers must maintain a valid driver’s license for the type of vehicle operated as required by AL and GA.

2) Contractor personnel, while performing the services of this contract, shall conduct themselves in a professional business-like manner.

The Contracting Officer, upon discussion with the COR, reserves the right to exclude Contractor staff members from providing services under the contract or task order based upon breaches of conduct, including conduct that jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing tasks, or other conduct resulting in formal complaints by Veterans or other staff members to designated government representatives. The Contractor and COR shall address issues raised concerning Contractor personnel conduct. The Contracting Officer shall be the final decision on questions of acceptability and in validating complaints.

3) Smoking is not permitted on VA Health Care System or CBOC facilities. Smoking is not allowed within vehicles or when carrying and transporting delivery items.

4) The Contractor’s drivers shall observe and abide by all signage, speed limits, pedestrian right-of-way, emergency vehicle right-of-way, and designated roadways.

5) The Contractor shall supply his/her employees with uniforms that shall be worn at all times while performing the services of the contract and while Contractor employees are on government property and in government buildings. These uniforms shall contain the Contractor’s company name upon the shirt. Consistency is necessary for identification purposes when the Contractor or Contractor’s personnel are on site at any VA Health Care System or CBOC facilities.

6) The Contractor’s drivers shall maintain a record log of courier pick-ups and deliveries, indicating times and dates of pick-ups and deliveries, number of containers/totes and/or loose items.

7) The Contractor’s drivers are required to notify the assigned COR during normal business hours of any unusual events that impede him/her in making delivery as required by the contract.

8) Under no circumstances shall any animal or person other than the driver ride in the vehicle or handle items being transported.

9) The Contractor shall provide and maintain training for its employees in appropriate safety and packaging procedures suitable to specimen type and distances transported. This should include issues such as adherence to regulations for transport of biohazards, use of rigid containers where appropriate, temperature control, notification procedures in case of accident or spills, etc. Upon request by the COR, the Contractor shall provide documentation certifying that training has been provided to Contractor’s personnel. Reference 49 CFR §173.199 Diagnostic Specimens and Used Health Care Products and § 172.700, Subpart H, Training and International Air Transportation Association (IATA) Section 1.5.02.

10) Upon award and clearance of Vendor personnel for background checks, the following Training Management System (TMS) course shall be completed by all Vendor personnel: TMS 20929 (No Access). A form will be provided by CO to all cleared Vendor personnel to review, sign, and acknowledge. Upon completion, a copy of this will need to be provided by Vendor to the CO and COR.

11) An access badge will be given to the contractor’s employee upon passing a local background check. The Contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The Contractor’s employees must return the access badge(s) to the COR or designee at the end of each pick-up process. Contractor will be responsible for all cost associated with background checks.

12) The Contractor shall review the HHS OIG List of Excluded Individuals/Entities on the HHS OIG web site at http://oig.hhs.gov/exclusions/index.asp to ensure all proposed Contractor employee(s) are not listed. By signing the contract, the Contractor certifies that the HHS OIG List of Excluded Individuals/Entities has been reviewed and that proposed Contractor employee(s) are not listed as of the date the contract was signed.

K. Quality Control:

The Contractor shall develop and maintain a quality control program that ensures courier services are performed in accordance with these specifications. The Contractor shall develop and implement procedures to track, identify, prevent, remedy and ensure non-recurrence of defective services. The Contractor shall provide a method to accept and resolve customer complaints and notify the customer of the resolution. The Contractor shall immediately notify the COR upon receipt of a customer complaint in order that joint validation may be accomplished. The Contractor is responsible for quality control and specification compliance.

L. Parking and VA Regulations:

Contractor shall only park in the appropriate designated parking areas. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

M. Security:

The Contractor shall ensure compliance by its employees with the security regulations of the Veteran’s Administration where work is performed under this Contract. Contracted employees shall self-register at https://www.tms.va.gov/SecureAuth35/ . Once registered, enroll in class VA10176 VA Privacy and Information Security Awareness and Rules of Behavior. Contractors shall provide signed certifications of completion to the Contracting Officer’s Representative (COR) prior to starting work on this contract.

0. Photography or Video on medical center premises is strictly prohibited. Additionally, pursuant to 38 CFR 1.218(b) (23) Use of recording devices of any kind to record patients or employees is strictly prohibited.

J. FEDERAL HOLIDAYS

Daily Courier services between the CAVHCS Healthcare System and CBOCs shall be provided Monday through Friday, and Saturday except for federal holidays or any day specifically declared by the President of the United States to be a federal holiday. The 10 holidays observed by the Federal Government are:

Any other day specifically declared by the President of the United States to be a national holiday or Base closing declared by Base Command such as training days.

Estimate Tables:

Outlying CBOCS Laboratory Estimates

All times are CST

Columbus (2nd Stop) Ft. Benning (3rd Stop)

Cost Vendor input

10 trips weekly

Dothan

(2nd Stop) Ft. Rucker

(3rd Stop)

5 trips weekly

Monroeville

(2nd Stop)

=1 trip

5 trips weekly

Local Laboratory Estimates only

Monday -Friday Saturday Sunday PRN East-Tuskegee (1st Stop)

MVAC

(2nd Stop) West-Montgomery (3rd Stop)

Cost Vendor input

Sterile Processing Local Estimates

Perry Hill Rd

(2nd Stop)

MVAC

(3rd Stop)

COST

Vendor Input

Morning Run

Perry Hill Rd (2nd Stop)

MVAC

Tuskegee

Evening Run (Clean) Perry Hill Rd (1st Stop)

MVAC

(2nd Stop) Tuskegee

Evening Run

Perry Hill Rd (2nd Stop)

MVAC

Tuskegee

Maxwell Air Force Base Estimates

Perry Hill Rd

Maxwell (2nd Stop)

Cost Vendor Input

Morning Run

Perry Hill Rd

Maxwell

(1st Stop) Maxwell

Maxwell

Fort Rucker Estimates

(1st Stop) Fort Rucker (2nd Stop) Cost Vendor Input

Morning Run

Perry Hill Rd

Fort Rucker

The guaranteed minimum award amount of this contract is $1,000.00. The maximum aggregate value of orders that can be placed under this contract is $1,500,000.00. The Government does not guarantee that it will place any orders under this contract in excess of the guaranteed minimum award amount.

Technical Factors: The sub-factors are listed in descending order of importance:

FACTOR I - TECHNICAL

Sub Factor 1 – Qualifications and Experience Sub Factor 2 – Staffing/Recruitment Procedures Sub Factor 3 - Vehicle Fleet Management

FACTOR II – PAST PEFORMANCE

FACTOR III - PRICE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS in Montgomery AL West locations. See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Sixteen (16) trips weekly.

Monday thru Friday

Contract Period: Base POP Begin: 4/1/2020 POP End: 3/31/2021.

Contract Period: Base POP Begin: 04-01-2020 POP End: 03-31-2021

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS in Montgomery AL. See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Two (2) trips weekly Saturdays and Sundays Only

Contract Period: Base

From Columbus CBOC Pathology Lab in Columbus GA to Ft. Benning VA Clinic on Ft. Benning GA to CAVHCS Pathology Lab in Tuskegee, AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (10) trips weekly.

Contract Period: Base

From Dothan CBOC Pathology Lab in Dothan AL to Lyster US Army Health Clinic on Ft. Rucker AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

From VA Outpatient Clinic Monroeville to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

From SPS at CAVHCS Montgomery AL to Montgomery VA Clinic Chantilly in Montgomery Al and CAVHCS Tuskegee Al. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Base POP Begin: 07-01-2020 POP End: 06-30-2021

From CAVHCS SPS in Montgomery AL to Ft Rucker. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

From SPS at CAVHCS in Montgomery AL to Maxwell Air Base, Montgomery Al. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Monday -Friday

Contract Period: Base

Miscellaneous trips from any VA facility within CAVHCS area to any VA facility within CAVHCS area. Estimated two (2) trips weekly.

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS in Montgomery AL . See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Sixteen (16) trips weekly.

Contract Period: Option 1 POP Begin: 04-01-2021 POP End: 03-31-2022

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS Pathology Lab in Montgomery AL West locations. See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Two (2) trips weekly

Contract Period: Option 1

From Dothan CBOC in Dothan AL to Lyster US Army Health Clinic on Ft. Rucker AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 1

From Dothan CBOC in Dothan AL to Lyster US Army Health Clinic on Ft. Rucker AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 1

From VA Outpatient Clinic Monroeville to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 1

From CAVHCS SPS in Montgomery AL to MVAC Chantilly and CAVHCS SPS in Tuskegee Al. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 1 POP Begin: 07-01-2021 POP End: 06-30-2022

From CAVHCS SPS in Montgomery AL to Ft Rucker. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 1

From CAVHCS SPS in Montgomery AL to Maxwell Air Base, Montgomery Al. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 1

Miscellaneous trips from any VA facility within CAVHCS area to any VA facility within CAVHCS area. Estimated two (2) trips weekly.

Contract Period: Option 1

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS Pathology Lab in Montgomery AL West locations. See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Sixteen (16) trips weekly.

Contract Period: Option 2 POP Begin: 04-01-2022 POP End: 03-31-2023

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Two (2) trips weekly

Contract Period: Option 2

From Dothan CBOC Pathology Lab in Dothan AL to Lyster US Army Health Clinic on Ft. Rucker AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 2

From Dothan CBOC Pathology Lab in Dothan AL to Lyster US Army Health Clinic on Ft. Rucker AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 2

From VA Outpatient Clinic Monroeville to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 2

From CAVHCS SPS in Montgomery AL to MVAC Chantilly and CAVHCS SPS Tuskegee Al. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 2 POP Begin: 07-01-2022 POP End: 06-30-2023

From CAVHCS SPS in Montgomery AL to Ft Rucker. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 2

From CAVHCS SPS in Montgomery AL to Maxwell Air Base, Montgomery Al. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 2

Miscellaneous trips from any VA facility within CAVHCS area to any VA facility within CAVHCS area. Estimated two (2) trips week

Contract Period: Option 2

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS Pathology Lab in Montgomery AL West locations. See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Sixteen (16) trips weekly.

Contract Period: Option 3 POP Begin: 04-01-2023 POP End: 03-31-2024

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Two (2) trips weekly

Contract Period: Option 3

From Dothan CBOC Pathology Lab in Dothan AL to Lyster US Army Health Clinic on Ft. Rucker AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 3

From Dothan CBOC Pathology Lab in Dothan AL to Lyster US Army Health Clinic on Ft. Rucker AL to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 3

From VA Outpatient Clinic Monroeville to CAVHCS Pathology Lab in Montgomery AL. See Statement of Work, Section 2 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 3

From CAVHCS SPS in Montgomery AL to MVAC Chantilly and CAVHCS SPS in Tuskegee Al. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 3 POP Begin: 07-01-2023 POP End: 06-30-2024

From CAVHCS SPS in Montgomery AL to Ft Rucker. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 3

From CAVHCS SPS in Montgomery AL to Maxwell Air Base, Montgomery Al. See Statement of Work, Section 3 for start time and location pickup and drop off locations. Estimated Ten (5) trips weekly.

Contract Period: Option 3

Miscellaneous trips from any VA facility within CAVHCS area to any VA facility within CAVHCS area. Estimated two (2) trips weekly.

Contract Period: Option 3

From CAVHCS Pathology Lab in Tuskegee AL to (MVAC) in Montgomery AL to CAVHCS Pathology Lab in Montgomery AL West locations. See Statement of Work, section 1 for start time and location pickup and drop off locations. Estimated Sixteen (16) trips weekly.

Contract Period: Option 4 POP Begin:…