36C24720Q0147-024.docx

ATTACHMENT B: Performance of Work Statement and Salient Characteristics

PERFORMANCE OF WORK STATEMENT

1.0 GENERAL SCOPE

The Veterans Health Administration (VHA) has a requirement for healthcare furniture for Atlanta VA Healthcare System located at 1670 Clairmont Road, Decatur, Georgia 30033 that meet the VHA specifications and high-quality threshold while integrating excellent environmental stewardship.

This requirement includes healthcare furniture, design, project management, and professional installation. Service required is detailed in site visits (SV4) Healthcare Furniture technical requirements. The Contracting Officer Representative (COR) is Kenneth Scott.

Healthcare furnishings include, case goods and furniture accessories and related services.

The contractor shall provide all labor, materials, equipment, transportation, and supervision necessary to satisfy the needs of each ordering activity.

2.0 PERFORMANCE REQUIREMENTS

The contractor shall provide and be responsible for the technical assistance, design, development and generation for final specifications of all products associated with this request as stated in section 14.0 Minimum Technical Requirements.

The Contractor shall provide Project Management oversight along with delivery and installation of all products associated with this requirement. Delivery and installation must be coordinated through COR and will be based on construction timelines and end users schedule.

Duty hours will be standard business hours 8:30am to 5pm. The Government recognized US holidays are: New Year’s Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on Sunday, it is observed on Monday.

3.0 KICKOFF MEETING

The prime contractor(s) shall participate in a kickoff meeting within ten (10) days of task order issuance, in person at Atlanta, GA. Time and date will be determined by VA Point of Contact.

4.0 SUBMISSION OF QUESTIONS

Questions: All questions must be received in 9 Calendar days of RFQ issuance. All questions submitted for this solicitation must be electronically sent to the following email address: felisa.hill2@va.gov . Questions received after the stated date and time, may be addressed at the discretion of the Contracting Officer.

5.0 SUBMISSION OF QUOTATION

Quote Submission: The contractors shall submit complete emailed electronic copy portable document format (.pdf) or Microsoft Excel (.xls) format of:

Volume 1: (technical)

a. drawings, (product isometrics, shop drawings, room typical based on request etc.)

b. Provide manufacturer’s cut sheet for each line item, including dimensions and image

c. Self-certifying statement confirming ability to meet project deadlines Volume 2: (pricing)

a. price quote with separate line for labor/installation (to include receive, delivery, and installation during regular business hours)

b. Bill of Materials with subtotals and tagged per CLIN/ floorplan in the order listed in section 14.0 Submissions can be sent in multiple emails to avoid computer system email size limitation, to Felisa Hill, felisa.hill2@va.gov . Quotes submitted by any other method will not be considered. All proprietary information shall be clearly marked. The use of hyperlinks in quotes is prohibited. The contractor is responsible for confirming the Government’s receipt of the contractor’s quote.

6.0 EVALUATION CRITERIA

Task order will be evaluated on:

a. Bill of Materials with subtotals.

b. Cut sheets with product details including dimensions and images for each line item to help identify special features highlighted in Salient Characteristics.

c. Labor/Services appropriate to the scope of work to include receive, delivery, and installation during regular business hours.

d. Project management plan appropriate to scope of work

e. Sustainability Certification

f. RFQ will be based on best value.

7.0 PRODUCT

General

All finished surfaces shall be free of scratches, dents, blemishes, staining, cracking, or loss of adhesion.

Furnishings shall have smooth finishes with no hazardous projections, sharp corners, or detail, which can be hazardous and cause personal injury or damage to clothing.

See Section 14.0 for technical requirement of products.

8.0 SERVICES

Project Manager (PM) Requirements

Coordinate and provide project management of all products and services to manage, order, ship, deliver and install new furniture from the manufacturer until final acceptance by the Interior Designer.

a. PM shall be responsible for all communication with VA Interior Designer as pertaining to updates, design changes, notifications and installation scheduling in writing by email in addition to any phone conferences or in-person meetings.

b. PM shall represent the Contractor, not the installation company or manufacturer.

c. PM shall perform on-site assessment of product and replacement of damaged product due to freight delivery.

d. PM shall schedule arrival of the product and installation date.

e. PM shall perform on-site review of space and installation plans at least 5 business days in advance of scheduled installation with VA COR.

f. PM shall perform on-site visit and assess area for any encumbrances (loading dock, path of travel, electrical/data need locations, etc.) that would be a potential delay to the project.

g. PM shall be on-site during installation to answer any questions regarding product installation or space/area.

h. PM shall perform on-site walk-through and punch list after installation with Lead Installer and VA COR.

i. PM shall provide final sign-off for completion of installation.

j. PM to provide maintenance manuals for all products specified.

9.0 PROTECTION OF PROPERTY

9.1 Contractor/Awardee shall protect all items from damage. The Contractor/Awardee shall take precaution against damage to the buildings, grounds and furnishings. The Contractor/Awardee shall repair or replace any items related to buildings or grounds damaged accidentally, or on purpose due to actions by the Contractor/Awardee, utilizing materials of the same quality, size, grade and color, to match existing work.

9.2 Contractor/Awardee shall perform an inspection of the buildings and grounds with the VA COR prior to commencing work to ensure they will be able to repair or replace any items, components, buildings or grounds damaged due to negligence and/or actions taken by the Contractor/Awardee. The source of all repairs beyond simple surface cleaning is the facility construction contractor (or appropriate subcontractor), so that building warranty is maintained. Concurrence of the VA COR is required before the Supplier may perform any significant repair work. In all cases, repairs shall utilize materials of the same quality, size, texture, grade and color to match adjacent existing work.

9.3 Contractor/Awardee shall be responsible for security of the areas in which the work is being performed prior to completion. The Supplier shall maintain accountability and control of any keys provided and shall return them to the POC upon completion of the work.

9.4 Contractor/Awardee shall provide floor protection while working in all VA facilities. All material handling equipment shall have rubber wheels.

10.0 DELIVERY

10.1 Contractor/Awardee shall notify VA Interior Designer at least 14 days prior to manufacturing completion and ship date from manufacturer.

10.2 In the event there is a delay in delivery, Contractor/Awardee must notify the VA COR immediately.

10.3 All deliveries must be received at Contractor/Awardee warehouse and checked for damage and missing items prior to delivery and installation at jobsite.

10.4 Contractor/Awardee may not deliver any items directly to the VA premises or store any items on site ahead of installation date. Delivery date is estimated to be March 30, 2020.

10.5 Project Manager and Installation Manager to meet Truck and receive inspect and install items independently of VA staff assistance.

11.0 INSTALLATION REQUIREMENTS

11.1 Installation Team must be certified in product installation, experienced and knowledgeable about product, and be always supervised by both Installation Company Manager and Contractor/Awardee Project Manager.

11.2 Contractor/Awardee shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

11.3 Installation Crew and Contractor/Awardee staff to check in with VA COR upon arrival and obtain vendor badges for each day on site.

11.4 Contractor/Awardee Project Manager (PM) shall be on site during Installation to supervise the installation team and Installation supervisor.

11.5 Contractor/Awardee shall provide all necessary materials, equipment, labor, supervision, and management to: (1) coordinate delivery: (2) load and unload; (3) place/install in designated rooms/locations; (4) assemble items as required; (5) secure as designated; and (6) properly dispose of all associated packing/crating materials outside the VA premises.

11.6 Installation shall be conducted during regular business hours (Monday-Friday, 8:30am-5pm).

11.7 Delivery Trucks may not block entrances, egress or patient parking during normal business hours (Monday-Friday, 8am-4:30pm)

11.8 If for any reason, Contractor/Awardee is unable to complete the assembly and placement of all unloaded items before the end of the workday, the Contractor/Awardee will be responsible for moving these items to a secure location, until the next available installation date. The Contractor/Awardee will be responsible for moving the items from the storage site to its designated position in the building for installation.

11.9 Contractor/Awardee shall be responsible for storing, returning and replacing all damaged items in supplier-warehouse. No damaged items to be stored on VA premises.

11.10 Contractor/Awardee shall repair or coordinate for replacement of damaged, defective, or missing items as identified in the installation Punchlist within 4 weeks post-installation.

11.11 Art shall be installed only by a professional and experienced art installation crew.

11.12 Contractor/Awardee shall include cable management services to consist of mounting ergonomic products to the desk, then mounting/installing hardware to products connecting all cables and turning on computer. Cable management services provides cable extensions when necessary and not limited to USB and monitor cords extension, drilling grommets, and installation of monitor arms, keyboard trays, and CPU holders to all ergonomic tools so furniture can be utilized to its optimal performance.

12.0 QUALITY CONTROL

12.1 Contractor/Awardee will be responsible for the removal and disposal of all trash/debris connected with uncrating and assembling furniture and other items installed under this contract. Final Acceptance from the Contractor will not occur until all debris connected with installation is removed from the VA site.

12.2 Packing materials will not be stored in the buildings for any period exceeding 24 hours.

12.3 Personal trash (food wrappers, drink containers, etc.,) shall be removed from the site daily by the Contractor/Awardee.

13.0 CONTACT WITH VA PERSONNEL

13.1 All contact shall include VA Contracting Officer and VA COR. Any requests for PO modifications must include both VA Contracting Officer and VA COR. No changes to the contract will be made without the written consent of the warranted Contracting Officer.

14.0 SALIENT CHARACTERISTICS

Patient Room Furnishings and Headwall Systems

Salient Characteristics: To include minimum of the following specifications:

a. A coordinating line of medical grade furniture to include bedside tables, small table desks, dressers, wardrobes, TV cabinets, head and foot boards, headwall back panels for housing Medical Gases, over-bed light bridges, and may also include benches, sleepers, over-bed tables, patient lighting, and wall storage units that combine several functions.

b. Surfaces and interiors of case goods shall be durable, easy to clean, free of crevices, and consist of replaceable parts. Softened edges are desired to prevent injury.

c. Materials may be HPL, thermoformed veneers, and in limited cases, wood veneer. All internal surfaces shall be metal, high impact plastic, or melamine surface over substrate. Backs of freestanding units shall be fully finished. All edges shall be finished with matching edge banding or thermoformed.

d. Construction shall be seamless as much as possible. Drawer inserts are allowable to achieve this.

e. All connections shall be metal-to metal joinery and be modular to allow for moving and repair.

f. Vented cabinets and drawers shall be available.

g. Drawers shall have noise dampening closures and full extension glides with recessed pulls or continuous pull to prevent catching.

h. A gallery rail shall be an option on bedside cabinets.

i. Cabinets and drawers shall have locks standard with a master key provided for each job.

j. Adjustable leveling glides are required.

HIGH PRESSURE LAMINATE w/ THERMOFOIL TOP / [4] ALUMINIUM CORNERS / DRAWER LINER / LINEAR FASCIA / ARC SIERRA PULL / ADJUSTABLE SHELVES / [4] LOCKING CASTERS / VENTALIATION ON SIDE / SIZE: 20.5” X 22.5” X 30”

HIGH PRESSURE LAMINATE w/ THERMOFOIL TOP / [4] ALUMINIUM CORNERS / DRAWER LINER / LINEAR FASCIA / ARC SIERRA PULL / ADJUSTABLE SHELVES / [2] REAR MANUAL LOCKING SWIVEL CASTERS / VENTALIATION ON SIDE / SIZE: 20.5 X 22.5 X 30

1” THICK HIGH-PRESSURE LAMINATE w/ 3MM EDGING / SIZE: 1” X 37” X 25”

WHITE CHOCOLATE LAMINATE / [4] ALUMINIUM CORNERS / DRAWER LINER / LINEAR FASCIA / ARC SIERRA PULL / ADJUSTABLE SHELVES / [VENTALIATION ON SIDE / SIZE: 26.5” X 34.5” X 37.5”