36C24719C0101-001.pdf

VHAPM Part 806.3 Other Than Full and Open Competition (OFOC) SOP

OFOC SOP Revision 08 Page 1 of 3 Original Date: 03/22/11 Revision 08 Date: 04/18/2018

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Correct Fire Door Deficiencies

Acquisition Plan Action ID: 36C247-19-AP-2919

1. Contracting Activity: Department of Veterans Affairs Network Contracting Office 7, the Ralph H.

Johnson VA Medical Center and the requesting office – Engineering Service.

2237 Purchase Request Number: 534-19-3-5089-0441

2. Nature and/or Description of the Action Being Processed: Emergency repair of collapsed sewer line near building 106. Work to include excavation and repair of sewer line, and possible damage to adjacent steam line. All restrooms on the first floor of Building 106 are out of service.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: Emergency repair of collapsed sewer line near Building 106. Work to include excavation and repair of sewer line, and possible damage to adjacent steam line. Remove approximately 80 linear feet of existing 6” main cast iron sewer piping and provide 80 linear feet of 6” main drain pipe. New work must be installed one section at a time. All new piping shall be chemical resistant CPVC pipe and fittings. Remove approximately 50 linear feet of existing four-inch (4”) steam line, that is adjacent to the sewer line and provide 50 linear feet of steam line. The contractor shall complete the project within one (1) year from the issuance of the notice to proceed by the Contracting Officer.

4. Statutory Authority Permitting Other than Full and Open Competition:

( ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1;

(X) (2) Unusual and Compelling Urgency per FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per FAR 6.302-3;

( ) (4) International Agreement per FAR 6.302-4 ( ) (5) Authorized or Required by Statute FAR 6.302-5;

( ) (6) National Security per FAR 6.302-6;

( ) (7) Public Interest per FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): This is an emergency because this collapsed line directly effects a patient care building. Furthermore, there is a possibility the adjacent steamline had been effected by the collapse. Currently the entire first floor of building 106 restrooms are out of service. Any delay in awarding this requirement can result in serious harm to the Government.

OFOC SOP Revision 08 Page 2 of 3

Revision 08 Date: 04/18/2018

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: This requirement will be a competed action but limited to three service disabled veteran owned small businesses (SDVOSB). The three SDVOSBs are Boyer Constructions, Construction Services Group, and Sandlapper Controls all businesses are VIP verified. Additionally the response time to the solicitation will be reduced to 7 calendar days due to the urgency.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: This is as competed action therefore, competition will help to determine the price fair and reasonable. The estimated cost of the project is $123,000.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted: The three SDVOSBs were contacted to determine their interest in the requirement. Boyer provided a posistive response from Justin Schaeffer; CSG was contacted and provided a positive response from Andy Moody;Sandlapper was contacted and provided a positive response from Phil Wilson.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: N/A.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Provide list of sources

CONSTRUCTION SERVICES GROUP, INC.

1412 ASHLEY RIVER RD

CHARLESTON SC 29407

Boyer Construction 4500 Fort Jackson Blvd.

Columbia SC 29209

Sandlapper Controls, INC.

3101 Carlisle St. Suite 101 Columbia, SC 29205

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to

Competition before Making subsequent acquisitions for the supplies or services required: No further action will taken.

VHACMSWilloT Highlight

OFOC SOP Revision 08 Page 3 of 3

Revision 08 Date: 04/18/2018

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona

Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Chris Zell Date Chief, Engineer Service WJB Dorn VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer or Designee’s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Thaddeus T. Willoughby Date Contracting Officer WJB Dorn VAMC, Columbia SC http://vaww.pclo.infoshare.va.gov/PMWeb/VHAPM_Part_806.3.aspx vhacmscrosbS Text Box Signed For:

vhacmscrosbS Text Box GS13 Supervisory Engineer, Chief of Projects vhacmscrosbS Text Box 20190523