36C24719Q0282-0002001.docx

ESS Service Contract Site Visit

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 02-21-2019 None Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin

GA

31021 Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin

GA

31021 To all Offerors/Bidders

36C24719Q0282 02-21-2019

X x x x

THE PURPOSE OF THIS AMENDMENT IS TO:

1. PROVIDE QUESTIONS AND ANSWERS FROM THE SITE VISITS

2. ALL OTHER TERMS AND CONDITIONS REMAINS UNCHANGED.

SHERYL HARRIS

CONTRACTING OFFICER

Introduced Myself Purpose: Site Visit for Solicitation 36C24719Q0282 Overview: Security System is a standalone system that is not connected to either the hospitals intranet or the internet for security purposes. Main Server is in the Uptown Division (UD) Control Room with a remote connection to the Downtown Division (DD) using isolated fiber connections (2) between the divisions. The system is using Lenel OnGuard Version 7.3.345.0 and Avigilon Control Center Version 5.10.8.2 Enterprise Edition.

The DD has 13 Access Control Panels using a fiber loop to control 73 doors throughout the facility. Door entry control is control by (40) wall mounted card readers or (33) CRL door locks.

The video system has 8 Avigilon HDNVR located in the control room. There are 16 switch panels located in the same rooms as the Access Control Panels controlling 134 cameras (27 H3PTZ-DP20 PTZ Cameras & 107 H3-DO1 fixed mounted cameras).

The UD has 21 Access Control Panels (17 Locations) using a fiber loop to control 98 doors throughout the facility. Door entry control is control by (69) wall mounted card readers or (29) CRL door locks.

The video system also has 8 Avigilon HDNVR located in the control room. There are 28 switch panels located in the same rooms as the Access Control Panels controlling 190 cameras (58 H3PTZ-DP20 PTZ Cameras & 132 H3-DO1 fixed mounted cameras).

A complete equipment list will be added to the announcement along with any questions asked today and/or by email either through the contracting officer or myself.

Contract proposals will be evaluated and scored based on the requirements and qualifications listed in the statement of work.

Conducted a walkthrough of the DD Control Room, pointed out the CRL Lock being used. Showed them Door 3 card reader and pointed out a ceiling mounted camera and a wall mounted camera. Opened all system related cabinets in rooms 1D126 and 1C102. One contractor asked if all the cabinets are the same in each room. After replying yes, all contractors agreed they did not have to be shown all the individual rooms, but they still would like to see the UD control room. We returned to the main lobby where I provided them maps and directions to the meeting point at the UD.

At the UD, they were shown Door 14, System cabinets in GB128, GA145 and 1A183. We then went to the UD Control Room where all equipment was observed. The site visit was terminated and all parties were reminded any future questions or clarifications needed can be sent to the contracting officer Sheryl Harris or myself. Everything asked will be forwarded to the Mrs. Harris to be posted on the announcement page/link.

Questions asked during site visit:

1. Does the VA have any spare parts for the system?

A: There is a small quantity of spare parts, however I do not have an inventory of them. The cost for any spare parts for site storage would need to be included in their proposals.

2. On page 3 of the solicitation the duration of the contract shows a base year plus four extensions, but on page 4 it shows a base plus two extensions, what is the term for the contract.

A: I will request clarification from the Contracting Officer. The contract is for a base year, with four extension years, an amendment will be posted to the announcement.

3. Is there any system equipment not currently working and is it being covered under warranty.

A: There is a couple of cameras and electrical components struck by lightning which is not being repaired under warranty. Since the damage is from an environmental condition and are not covered under warranty, they will be repaired using a separate contract or with the contract discretionary fund. One of the UD computers have bad video cards, there is a bad fiber connection jumper, one control panel uninterrupted power supply batteries need replaced, and there is a bad card reader these items have been ordered and will be replaced under warranty.

4. Does the program use pop up screen notification for door openings and alarms.

A: Yes

5. Does the system have Intrusion Detection Alarm system with it.

A: No, there will be an addition contract(s) to have an IDS system(s) installed and integrated with the current system.

6. Is there an as built diagram for the system?

A: Yes, it is not part of the announcement for security protection reasons, but the winning bidder will be provided a copy of the diagram.

7. The announcement has training requirements listed are these required.

A: the training requirements listed in the announcement must be provided as outlined in the statement of work.

8. Does the system include badge issuance, photography and printing part of the system.

A: No, Human Resources produces and issues the badges, we just import the cards into the system database.

///Signed/// Myles Arnold Physical Security Specialist Contracting Officer Representative