Attachment_A_-_SOW_and_Map.docx

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

Atlanta Veteran Affairs Fort McPherson Campus 1701 Hardee Ave, SW Atlanta, GA 30310 12/12/2018

ATTACHMENT A

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

1. DESCRIPTION OF SERVICES. The contractor must provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at The Atlanta Veteran Affairs Fort McPherson Campus, 1701 Hardee Ave SW., Atlanta, Georgia 30310 in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.1. MAINTAIN IMPROVED GROUNDS.

1.1.1. Mow Improved Grounds. Grass must be cut on approximately 8 acres of improved grounds as indicated in Appendix B. Grass clippings must be removed or mulched when visible after mowing. Contractor must maintain the growth of grass height on improved grounds between 1 to 4 inches depending upon the type of grass. The height is a guideline for a neat and professional appearance. All improved grounds must look well manicured at all times.

* Kentucky Blue Grass, St. Augustine - 2 to 3 in.

* Tall Fescue - 2.5 to 3.5 in.

* Bermuda Grass - 1 to 1.5 in.

* Zoysia Grass - 1 to 1.5 in.

1.1.2. Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas must be edged at least every other mowing. Areas that require edging are shown in Appendix B. Edging must include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. This work involves approximately 4500 linear feet of sidewalks, driveways, and curbs in areas indicated in Appendix A.

1.1.3. Trimming. Grass and weeds must be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles. Trimming height must match surrounding area grass heights. All areas must be trimmed concurrent with mowing. Damage to trees and shrubs from trimming must be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement must occur within 15 days of noticed damage.

1.1.4. Irrigation. All improved areas must receive sufficient amounts of water, as necessary to present a uniform green color without browning or barren areas resulting from lack of water. The contractor must provide watering hoses and portable watering devices for irrigating areas that do not have sprinkler systems.

1.1.5. Remove Debris/Police Grounds. The contractor must perform general litter patrol in all areas. Responsibilities must include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris. Contractor must police areas 3 days per week. During the fall months, fallen leaves must be removed weekly. Dispose of all debris at an off-base location in accordance with existing local, state, and federal regulations.

1.1.6. Repair Damaged Areas. Areas damaged by contractor vehicles, erosion, drought or insect/diseases must be seeded, sprigged, or sodded to meet the standards of surrounding areas. Other than lawn areas will be repaired to match the surrounding area.

1.1.7. Apply Fertilizer and/or Lime. The contractor must perform an effective commercial fertilizer/lime application program for all improved grounds. Fertilizers must be made from recovered organic materials. It must contain the highest percentage of recovered materials practicable, while maintaining a satisfactory cost/level of competition. If that product will not meet the performance needs then the use of a biobased product should be specified. The Contracting Officer or COR must approve fertilizer. The type and amount or fertilizer or lime applied must be based on results of a soil test. Soil tests must be conducted by the state land management university or equivalent commercial soil laboratory; such tests are the responsibility of the contractor.

1.1.8. Perform Pest Identification and Control. During performance of grounds maintenance services, identify pests and perform pest control. The contractor must develop an Integrated Pest Management Plan (IPM) for approval. The IPM plan will require the contracting officer’s approval. The contractor’s IPM plan must establish the strategy and methods for conducting a safe, effective, and environmentally sound pest management program. Treatment of pests that may damage any portion of grounds must be in accordance with federal, state regulations. Any pesticides must be applied by Georgia certified personnel.

1.1.9. Aerate Soil. Aerate soil on 8 acres of improved grounds to maintain grounds in a healthy state.

1.2. EMERGENCY AND SPECIAL EVENT SERVICES. Upon notification by the contracting officer through the issuance of a delivery order, the contractor must perform emergency or special event grounds maintenance required in areas covered under this contract. Upon notification of an emergency, the contract manager must respond within one (1) hour to meet with the contracting officer and COR and initiate emergency services. Upon receiving direction by the contracting officer, contractor personnel must begin emergency work within two hours. The contracting officer will notify the contractor as soon as a special event requirement is known, but no less than 24 hours prior to the event.

1.3. MAINTAIN TREES/SHRUBS/HEDGES.

1.3.1. Trimming/Pruning. Contractor must prune campus trees on a 3 to 5 year pruning cycle. Pruning must be accomplished in accordance with industry (ANSI Z133.1 - 1994) standards. Class II medium pruning nust be used in general on all trees. Class IV pruning must be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety in the vicinity of the trees. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees must be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage. Topping and de-horning must not be permitted. Trimming/pruning of trees around utility poles/power lines is the responsibility of the contractor. Notify the COR when trimming/pruning around utility poles/power lines is needed. Shrubs, small trees, and other plants must be maintained according to the American Society of Landscape Architect's standards. They must be pruned as required to maintain their natural growth characteristics. Shrubs and small trees must be trimmed and pruned to enhance the beauty and health of the plant. Hedges must be maintained to their natural mature height and shape. Broadleaf evergreens and flowers beds must be pruned annually or as required maintaining clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions.

1.3.2. Maintain Bedding and Planted Areas. Fertilize, water, edge, eliminate weeds, maintain mulch, and repair or replace damaged plants in shrub and plant beds. All weeds must be removed or eradicated manually or mechanically, but not chemically. .

1.4. PERFORM SNOW/ICE REMOVAL.

1.4.1. Basic Services. The contractor must remove snow and ice from all paved areas, sidewalks, steps, stairs, landings, and entrance ramps. The contractor must ensure a pathway of 3 feet wide is free of snow accumulation, piles, or drifts by removing all snow and ice from sidewalks, steps, landings, and entrance ramps. The contractor must remove snow, including drift or piles, from all remaining paved surfaces such as roads and parking lots. This may require multiple snow/ice removals each day. .

1.4.1.1. Remove Ice. The contractor must immediately remove ice to provide secure footing or safe driving conditions by the snow removal operation, or by sanding with washed sand. The contractor will provide all sand material and must remove and dispose of excess sand accumulation.

1.4.1.2. Sand Barrels. The contractor must provide, maintain, and place sand barrels in areas throughout campus with direction from COR. The contractor is responsible for all tools, equipment, and sand material required. The COR must approve the sand barrels prior to placement. The contractor must keep the barrels full of sand material throughout the winter season. The contractor must replace or repair any damaged barrels or lids within one (1) day after contracting officer or COR notifies the contractor. The contractor must keep the area in and around the sand barrels clean. The contractor will dispose of all trash and debris found in those areas.

1.5 SEASONAL COLOR

1.5.1. SEASONAL COLOR. Seasonal color maintenance must include planting, fertilization, re-mulching of beds, pinching, pruning and insect and disease control on a minimum of a monthly basis. Proper bed amendments must be added at this time. Owner reserves the right to choose varieties and colors of annuals each rotation. Contractor must have the capability to design and present each seasonal color change out.

2. SERVICE DELIVERY SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success:

Maintain Improved and Semi-Improved Grounds

Maintain Trees, Shrubs, Broadleaf Evergreens, Hedges, and Perennial Flowers

Remove Snow & Ice

Maintain Sand Barrels

Police Grounds of Trash and Litter

Pest Control

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES.

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor must develop, submit for contracting officer approval, and maintain a quality program to ensure grounds maintenance services are performed in accordance with established standards of Professional Grounds Management Society (PGMS), National Arborist Association, American Society of Landscape Architects, and the local county extension office. The contractor must develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor must develop quality control procedures addressing the areas identified in paragraph 2, Service Delivery Summary.

4.2. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan.

4.3. GOVERNMENT REMEDIES. The contracting officer must follow FAR 52.212.4, Contract Terms and Conditions-Commercial Items (May 1997), for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. 7:00 am – 4:00 pm

4.5. PARTNERING AGREEMENT. The contracting officer may require a partnering agreement between the government and the contractor to ensure joint cooperation and a sound partnership of all parties involved in the execution of this contract. Partnering is the creation of a government-contractor relationship that promotes achievement of mutually beneficial goals. It involves an agreement in principle to share the risks involved in completing the project and to establish and promote a nurturing partnership environment. Representatives from each organization are encouraged to participate in developing the partnering agreement. Suggested representation is the civil engineer manager, the COR, the government contract administrator, the contractor’s manager, and the contractor’s quality control person. All costs for the partnership agreement should be shared equally between the government and contractor. This group is responsible for developing a formal partnering agreement that should be signed by all parties involved. The agreement should contain as a minimum: specific goals to be reached and a list of objectives to reach the goals, a set of metrics to evaluate the objectives, a frequency for meetings to review the metrics, and a statement of cooperation to execute the terms of the agreement.

5. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

C. Government Furnished Property/Services/Equipment

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED QUANTITY

APPENDIX B

MAPS AND/OR SITE PLANS

VA BOUNDARY

Comment by Calhoun, Demarco L.:

APPENDIX C

GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT

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