36C24719Q0021-000.docx

FedBizOpps Special Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

GENERAL INFORMATION

ADDITIONAL INFORMATION

* = Required Field FedBizOpps Special Notice Rev. March 2010 J

PREVENTATIVE MAINTENANCE FOR LEICA

COVERSLIPPERS

AND

AUTOSTAINERS

AUTOSTAINERS

INTENT TO AWARD TO A SOLE SOURCE

29209-1639 36C24719Q0021 N 811219 Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia SC 29209-1639

MARK WEST

Jeffrey.West3@va.gov

Instruments and Laboratory Equipment

Synopsis:

The Department of Veterans Affairs, Network Contracting Office 7; WJB Dorn VA Medical Center located in Columbia, South Carolina; hereby provides notice of its intent to award a sole source contract for:

Service for preventative maintenance for:

Qty 2: CV5030 Automated Converslipper Qty 2: TS5015 Autostainer Qty 1: Autostainer XL Qty 1: BOND-MAX Processing Module

To:

LEICA MICROSYSTEMS INC

1700 LEIDER LANE

BUFFALO GROVE, IL 60089

No solicitation will be forthcoming; this is a notice of intent and is not a request for competitive proposals, pursuant to:

FAR 13.106-1, Soliciting Competition - (b) Soliciting from a single source.

(1) For purchases not exceeding the simplified acquisition threshold, (i) Contracting Officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand name or industrial mobilization).

Any vendor who believes it is capable of meeting this requirement and not void any warranties may contact the Contract Specialist no later than 4:30 p.m. EST October 12, 2018 at jeffrey.west3@va.gov. Please include a letter of authorization from Leica Microsystems Inc. granting permission to perform preventative maintenance on this equipment. No telephone responses will be accepted. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to compete with this proposed contract based on responses to this notice is solely within the discretion of the government.

Statement of Work Leica Biosystems Equipment Preventive Maintenance

1. REQUIREMENT:

This requirement is for a firm-fixed price service contract for Preventative Maintenance and Repair Service coverage on various Leica Biosystems Equipment located at the Dorn VA Medical Center in Columbia, SC.

2. BACKGROUND:

The WJB Dorn VA Medical Center is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Rock Hill, Sumter, and Spartanburg, South Carolina. The Pathology Laboratory service for the facility requires Preventative Maintenance and service coverage for their equipment manufactured by Leica Biosystems.

3. PERIOD OF PERFORMANCE:

This procurement is for a Base Year with the possibility of Four (4) One (1) Year covering the estimated period as follows.

During normal working hours of 8:00 a.m. through 5:00 p.m. from Monday through Friday. Excludes weekends and holidays. No overtime is authorized at this time.

If extended hours are required by the Contractor they must notify Contracting Officer Representative prior to scheduling the work.

4. PLACE OF PERFORMANCE:

WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209

5. PERFORMANCE REQUIREMENTS:

A Contracting Officer Representative (COR) and/or Alternate Contracting Officer Representative (ACOR) shall be assigned to this procurement and written notification shall be provided to the Contractor after award.

· Scheduling of work performance shall be arranged through the designated COR/ACOR assigned.

Contractor shall provide all personnel, parts, tools, glassware, test equipment, service manuals, computer software and necessary upgrades/patches, applications support and schematics necessary to effect repairs and preventive maintenance procedures on the listed equipment. The following equipment shall be covered for this service:

The Contractor’s Service Representative (CSR) shall contact the COR/ACOR to schedule any inspection and/or prior to responding to a service call.

· CSR shall acknowledge receipt of a service call within two (2) hours and shall arrive on the premises to effect repairs within twenty-four (24) hours.

· CSR shall provide, upon request, suitable loaners for contracted equipment that may be out of service for more than forty-eight (48) hours.

i. Equipment repaired by the CSR or loaned to the Medical Center by the Contractor shall be calibrated and safety tested by the CSR before being placed into service.

ii. All loaner type equipment shall be processed with the Logistics Non-Expendable (NX) Equipment Technician section for inventory custody purposes.

iii. CSR shall not deviate from this protocol without the prior approval of designated COR.

Preventive Maintenance shall include, but not be limited to the following:

· Electrical safety testing

· Lubrication

· Adjustments

· Calibration

· Testing and replacement of faulty parts and parts which are likely to fail at no additional charge

· Returning the instruments or equipment to the operating conditions specified by the manufacturer, NFPA 99 and VA MP-3 guidelines.

The Contractor shall be responsible for providing and applying any and all recommended manufacturer’s software updates, upgrades, and patches to be coordinated with COR/ACOR.

5.1 EXPERIENCE/CERTIFICATION

All work shall be performed by competent, experienced personnel qualified to work on the specified equipment in accordance with good manufacturing practices.

Contractor shall provide factory training certificates/competencies for all technicians assigned to service the specified equipment, in accordance with JCAHO standards. Such certificates/competencies are to be submitted to COR/ACOR within thirty (30) calendar days from date of contract award.

· Failure to provide required documentation shall result in non-payment of invoices for this service.

· Updated certification is required to be provided for all technicians performing service on the equipment.

Per ISO 9001, Contractor shall list all the test equipment that had been utilized along with the details on the Service Report during any service associated with the medical equipment to include, but not limited to:

· Test equipment name

· Equipment Calibration due date

· Model

· Serial number

· Manufacturer

5.2 REPORTS:

The Contractor’s Service Representative shall present the Field Service Report to the COR/ACOR for an authorized signature, leaving one legible copy for inclusion in the individual equipment’s Historical Maintenance Record.

Contractor shall provide COR/ACOR with a legible copy of the Calibration Reports including numerical values of measurements taken within five (5) business days.

A copy of the Preventive Maintenance Inspection procedure (including Qualitative and Quantitative tests) utilized by the CSR for each item shall be made available upon request

5.3 SAFETY:

Contractor shall ensure all tools and equipment are secured at all times.

· Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each work day.

· All debris must be removed from the facility upon completion of service each day.

Contractor shall ensure proper signage and/or blockage of service area is provided and clearly visible to ensure patient/employee safety is adhered to.

Smoking is not permitted within the facilities at any time. All smoking shall be conducted in designated smoking areas only.