36C24718R0231-00004001.pdf

36C24718R0231

Project #509-12-104

"Renovate Mental Health Wards"

Request for Information (RFI) LOG

Amendment #00004

Question

Question Government Response

Delivery: With the VA’s email attachment restriction of 5 MB, we would like to know A. If the package can be submitted in multiple emails; and B. If we can use the SAFE (Safe Access File

Exchange) site for delivery. (safe.amrdec.army.mil). Our preference is to use both methods to ensure delivery.

Multiple e-mails are okay as specified in submission instructions. The use of SAFE will not be permitted for proposal submission, but can be used after award for file transmissions.

Factor 3, Technical and Management Approach is restricted to a maximum of 4 pages. The information requested in this section will exceed 4 pages. The schedule alone could be over 4 pages. We request that this size restriction be eliminated or the page limit be increased so we can adequately provide the information requested.

Maximum pages increased to seven. Schedule will not be included in page count.

Factor 1, Corporate Relevant Specialized Experience asks for five (5) projects with three in a medical facility. Factor 2, Corporate Relevant Medical Experience also asks for 3 projects in a medical facility. These seem to be duplicate requirements. Please advise.

The projects provided in response to Factor 1 can be the same projects or different than those projects provided for Factor 2.

Page 9, Item D.2 states: Offeror or subcontractor must not review the past performance questionnaire prior to submission. They must be submitted by the client/evaluator directly to the

Contracting Officer. It is the responsibility of the offeror to ensure past performance questionnaires are received in accordance with the instructions listed and that each questionnaire clearly identifies the Offeror. Questionnaires submitted with the proposal will not be accepted. Completed past performance questionnaires shall be mailed to: emailed to elissa.goodman@va.gov. Question: I do not see a Past Performance Questionnaire included in the documents. Will one be provided or should this item be deleted and Past Performance will be evaluated by the projects we submit in accordance with Factor 4?

See Attachment #1A

5 With the recent low voltage system upgrades, is there any preferred vendors? No. The VA does not have any preferred vendors

Voice/Data : Does the contractor need to install a full raceway system, from each port back to the closet?

Not in all areas. J hooks or whips will be sufficient inside of rooms with hard ceilings in hallways raceways are required.

7 Does the RFI answers from the last bid date still good?

All RFI's received and responded to for this specific solicitation (3624718R0231) are valid.

RFI's for previous solicitations for this project are not valid for this solicitation.

Nurse Call: Restroom off of lobby shows an emergency pull, but no dome light is on drawing. Will this be added?

If one is not shown on any of the construction drawings then we would like one added.

Nurse Call: Triage room and Bathroom 2F230 have showers not indicating 2 shower pulls as all others do. Are there supposed to be 2 pulls in these showers as in all the other showers? Will this be corrected on the drawings?

VA design guide page 4-40 does not require that they be in the rooms or bathrooms. It is something desired by the VA and is to be put in places as shown. If it is not shown we will not be adding any.

Nurse Call: Med room 2F261 and Nourishment room 2F224 should have a staff/duty station per life safety code. Will these be added to drawings to ensure proper rough ins?

Yes

Nurse Call: Will emergency buttons be used in the group rooms, 2F214 and 2F215 (2 per room on adjacent walls is recommended)?

Yes. One per room with the button placed closet to the door.

Nurse Call: Zone lights should lead from nurse station to Triage room. 3 Lights outside doors leading to the room would be recommended. Is this desired? Will it be added to drawings for rough ins.

No

Attachment #1 - Page 1 of 4

"Renovate Mental Health Wards"

Request for Information (RFI) LOG

Amendment #00004

Question

Question Government Response

Nurse Call: 2F203 is a bathroom off of the observation room. No emergency call components are shown on the drawing. Are emergency push stations desired in this room?

No, they escort patients to the bathroom when they are under observation

14 Nurse Call: 2F202 observation room, is a staff emergency station desired in this room? No

Nurse Call: Staff/nurse locating capabilities are required in the specifications (27 52 23 – 20), but no locations are listed on drawing. These should be in any rooms where patients are served . Is the real time locating service planned/desired for this project? If so will rough ins be added to the drawings?

Yes. Yes

Nurse Call: Staff locating requires staff member to wear a locator badge. Quantities for badges are not included in the specifications. If locating is desired, how many badges of each type

(Orange, Green, Yellow, Blue – each corresponds to a different staff position) are required? Or will they be purchased on a separate order?

50 of each

Nurse Call: Drawing indicates that emergency pull cords with maximum of 8” cord length is to be used by toilets and in showers. Specification 27 52 23 – 23 states that emergency push-button stations are to be used in dressing rooms and toilets. Are single button behavioral health emergency stations to be used in all locations?

No, a pull cord will be used where shown.

Nurse Call: Spec 27 52 23 -24 references pagers for staff notification. Are pagers authorized/desired for this project? If so, how many pagers are desired?

Pagers will be purchased by VA, system shall have the ability to send messages to paging or other wireless devices.

Nurse Call: The nurse call drawings do not indicate any security rooms, which require specific hardware. Are any of these rooms to be considered Security Rooms? If so which ones?

Security rooms are shown in Architectural drawings.

Nurse Call: Spec page 27 52 23 – 45 states that a minimum of 8 hours per 12 weeks of preventive maintenance/servicing is to be included for 2 years. This would normally be part of a service agreement. Is it desired that an annual support agreement be included?

No, please disregard the requirement for preventive maintenance servicing agreement.

Speck 275223 page 12 Refers to speck 271100 (Whose Empty Conduit System Was Provided As A

Part of Speck 271100) This speck is not part of bid Documents? Please explain?

SPEC SECTION 271100 refers to telecommunications room fittings. This also is part of the conduit spec. Following that spec for conduit and fittings will suffice.

Speck 282300 page 37 Section 3.2.C states Goverment Furnished Equipment. Please provide a list of this Equipment.

Please refer to sheet AE105a.

On page 98 / 433 – Specs Volume 1, it says the following: General: Design in accordance with ACI

347 is the responsibility of the Contractor. The Contractor shall retain a registered Professional

Engineer in the State of Pennsylvania to design the formwork, shores, and reshores.Was this note put into the Spec book by error? Or do we actually have to price in our bid a registered

Professional Engineer in the State of Pennsylvania.

That is an error, provide experienced safety personnel to ensure proper utilization and installation of referenced safety equipment. This person shall have an OSHA safety or construction safety certification.

Attachment #1 - Page 2 of 4

"Renovate Mental Health Wards"

Request for Information (RFI) LOG

Amendment #00004

Question

Question Government Response

This question is in reference to the Technical Evaluation Factors, A. Factor 1-Corporate Relevant

Specialized Experience. This section states: Provide information for at least five projects for which the Offeror has been responsible as prime contractor. Included in the five submitted projects shall be a minimum of two projects in which anti ligature is a primary concern or required by the design guide. Three of the projects must have been performed at a medical facility. The projects should be as similar as possible to the project solicited in project type, scope, and complexity.

Similar also means Demolition and Construction projects with a value greater than $2 Million within NAICS 236220 (Commercial and Institutional Building Construction). Will the lack of two

$2 Million dollar projects with anti ligature as a primary concern within the past six years render us unqualified?

Yes; however, included in the five submitted projects shall now be a minimum of one in lieu of two projects in which anti ligature is a primary concern. Addtionally, the value of the projects has been revised to to 1 Million in lieu of 2 Million. The project must still be of similar scope.

If the prime contractor elects to team with (1) teaming partner, please confirm the project quantity requirements for the team and/or individual entity.Technical Proposal

Tab B- Technical Evaluation Factors

Factor 1- Corporate Relevant Specialized Experience

“If the Offeror represents the combining of two or more companies for the purpose of this RFP, each company should list project information.”

Project quantity requirements remain the same for the team/or individual entity, meaning five project TOTAL.

If the prime contractor elects to team with (1) teaming partner, please confirm the project quantity requirements for the team and/or individual entity.Technical Proposal

Tab B- Technical Evaluation Factors

Factor 2- Corporate Relevant Medical Experience

“If the Offeror represents the combining of two or more companies for the purpose of this RFP, each company should list project information.”

If two companies partner and submit they only have to meet the requirements of the factor. Total number of projects remain the same.

Plan Sheet GI103 indicates 1st floor phasing plan. We have the following questions regarding this phasing plan:

Reference a through e below a Will the 1st floor space be occupied during construction? Yes b If the space is occupied, what functions are performed in these spaces? Outpatient mental health care c The plans state that the work is to be performed afterhours; what is defined as afterhours?

All work is NOT required to be performed after hours. Heavy construction (core drilling, Jack hammering, etc) will have to be done after hours.

d Will all of the spaces be made available or are there restrictions as to how many areas we can work in at any given time?

Yes all space will be available (2F is the only space being renovated). 2G and courtyard have been removed e Are there any other work restrictions other than afterhours work? No.

Plan sheet GI105 indicates some partition types that span from finish floor to the concrete deck above. What is the height from Finish Floor to the Concrete Deck?

Distances span from 12.5’ to 14.5’

Plan Sheet GI105 keynote 14 indicates to add 1 additional layer of 5/8” abuse resistant drywall to both sides of the stud. We have the following questions as it relates to this requirement:

Reference a and b below

Attachment #1 - Page 3 of 4

"Renovate Mental Health Wards"

Request for Information (RFI) LOG

Amendment #00004

Question

Question Government Response a

It is unclear as to what rooms this note pertains to because the descriptions do not exactly match the names of the room spaces. Please provide specific room numbers of rooms that this requirement pertains to.

This applies to all patient rooms and patient bathrooms.

b

It states to install an additional sheet on both sides of the wall but this will create a jog in the drywall in rooms that do not have this requirement. Please confirm that both sides are required to receive an additional layer.

Both sides receive the layer.

31 Are there any work restrictions within the limits of construction? Is phasing the work necessary?

Yes, heavy construction is to be performed after business hours. Phasing will not be required as 2G has been removed from the scope.

32 Please provide the existing nurse call system manufacturer and/or contractor. Critical Alert.

33 Please provide the existing security system CCTV manufacturer and/or contractor. The existing system is to be removed.

34 Please provide the existing access control system manufacturer and/or contractor. Lenell.

Sheet AF101 indicates in the outdoor courtyard 2F237 flooring designations PC-1 and PC-2 but these products cannot be located. Is the courtyard work included in this contract?

No. The offers are to cover 2F ONLY.

If the outdoor courtyard as shown on sheet AF101 is included, we will need to now what the existing construction materials are and whether or not we need to demolish the existing prior to installing PC-1 and PC-2?

Courtyard is not a part of the project.

37 There is a specification for applied fireproofing but none shown in the plans. Please advise. There is a spec for firestopping. The spec tells you the areas that firestopping applies to.

It has been our experience that jobs that bid on Friday’s and Monday’s end up with reduced subcontractor participation and/or coverage which usually has a negative impact to the project budget. Would the Government consider moving the bid date either up to Thursday 6/7/2018 or back to Tuesday 6/12/2018? It is our opinion that moving it to the middle of the week would greatly increase participation which would help benefit the Government’s budget.

Bid date extended to 6/7/2018.

You have specified Stonhard for 09 67 23 Epoxy Resinous Flooring; 09 97 33 Epoxy Resinous

Coating. Key Resin Company has equivalent systems and can match Stonhard colors. Key Resin systems have been installed in the Augusta VA hospital in the past.

Nothing in the solicitation or specifications is restricted to "Brand Name". Equal to Brand

Name is acceptable.

Are we to furnish and install the Access Control System, Security Camera System, Nurse Call

System, Duress-Assist System? The plans and specks do not list Manufacture or part numbers.

Yes. The access system is Lenell, the nurse call is critical alert the security camera system will be removed and a new one installed, the system will not be tied into an existing system. Use the requirements of the spec in order to find a product or vendor that can comply. No I cannot provide that information please use specs in order to find a compliant product.

Drawing E001 has a note that Data and Voice cables and Jacks are by owner. Do we need to furnish and install any Data items?

The note cannot be located. It is the VA’s intent to have the contractor purchase all items not listed on the equipment sheet as VA/ Government purchased. Please provide these items

Attachment #1 - Page 4 of 4