36C24718Q9690-000.docx

36C24718Q9690 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 H 509-419-1-5102-0020 Fire Alarm Electrical Testing Services - Base + 4 (VA-18-00115326) 31021 36C24718Q9690 09-17-2018 N 238210 Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

DEPARTMENT OF VETERAN AFFAIRS

SHERYL HARRIS

1826 VETERAN BLVD

DUBLIN, GA 31021

DEPARTMENT OF VETERAN AFFAIRS

CHARLIE NORWOOD VA MEDICAL CENTER

1 FREEDOM WAY

AUGUSTA GA

30904

USA

va.gov Department of Vterans Affairs sheryl.harris5@va.gov Contracting Officer This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is 36C24718Q9690 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. The associated NAICS code is 238210 Electrical Contractors and Other Wiring Installation Contractors. This is set-aside for Service Disabled Veteran Owned Small Business. The requirement is for use at the Charlie Norwood VA Medical Center.

This announcement constitutes the only solicitation; a formal, written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-95. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/Far/. The selected Offeror shall comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors -Commercial Items, FAR 52.212-3, Offeror Representations and Certifications-Commercial Items - the selected offeror shall submit a completed copy of the listed representations and certifications or confirm that the annual representations and certifications was completed electronically via the SAM website accessed through http://www.acquisition.gov;

FAR 52.212-4, Contract Terms and Conditions-Commercial Items; 52.203-17, 52.203-99,52.204-4, and 52.232-40, FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.203-6, 52.204-10, 52.209-6, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-1, 52.225-13, and 52.232-33. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.

Quotes are to be emailed to Sheryl Harris at Sheryl.Harris5@va.gov, no later than 17 Sep 2018 @ 3:00 p.m. EST.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C24718Q9690 09-11-2018

SHERYL HARRIS

478-272-1210 09-17-2018

3:00PM

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021 X X 238210 $15 Million X N/A X See Delivery Schedule

Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 See CONTINUATION Page

PLEASE REFERENCE B.3 PRICE COST DELIVERY SCHEDULE AND

STATEMENT OF WORK

See CONTINUATION Page X X

SHERYL HARRIS

CONTRACTING OFFICER

Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247 Department of Veterans Affairs Carl Vinson VA Medical Center 1826 Veterans Blvd.

Dublin GA 31021

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs

FMS-VA-2(101)

Financial Services Center PO Box 149971 Austin TX 78714-9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 PRICE/COST SCHEDULE ITEM INFORMATION

Request Base plus 4 Option Years FOR PERFORMANCE PERIOD October 21, 2018 - October 20, 2019 Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar Duct Detectors 61 DampersFlow Switches AHU Shutdown Fire Curtains Quarterly Sprinkler Panel Checks Contract Period: Base POP Begin: 10-21-2018 POP End: 10-20-2019

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks - Batteries Replacements Mental Health Mag Lock Release Test (Building 110 & Building 801 Only)

Device Test Schedule: Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test - (April) Back Flow Preventer Test - (July) Fire Sprinkler System Test/Inspection - Quarterly Dry Sprinkler System Main Drain Test - (Test document shall show results comparable to prior test.) Fire Department Connection

POP Begin: 10-21-2018

LOCAL STOCK NUMBER: 0

System Repairs not to exceed $656.25 per Quarter

Request Base plus 4 Option Years FOR PERFORMANCE PERIOD October 21, 2018 - October 20, 2019 Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar Duct Detectors 61 DampersFlow Switches AHU Shutdown Fire Curtains Quarterly Sprinkler Panel Checks Contract Period: Option 1 POP Begin: 10-21-2019 POP End: 10-20-2020

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks - Batteries Replacements Mental Health Mag Lock Release Test (Building 110 & Building 801 Only)

Device Test Schedule: Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test - (April) Back Flow Preventer Test - (July) Fire Sprinkler System Test/Inspection - Quarterly Dry Sprinkler System Main Drain Test - (Test document shall show results comparable to prior test.) Fire Department Connection

System Repairs not to exceed $656.25 per Quarter

Request Base plus 4 Option Years FOR PERFORMANCE PERIOD October 21, 2018 - October 20, 2019 Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar Duct Detectors 61 DampersFlow Switches AHU Shutdown Fire Curtains Quarterly Sprinkler Panel Checks Contract Period: Option 2 POP Begin: 10-21-2020 POP End: 10-20-2021

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks - Batteries Replacements Mental Health Mag Lock Release Test (Building 110 & Building 801 Only)

Device Test Schedule: Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test - (April) Back Flow Preventer Test - (July) Fire Sprinkler System Test/Inspection - Quarterly Dry Sprinkler System Main Drain Test - (Test document shall show results comparable to prior test.) Fire Department Connection

System Repairs not to exceed $656.25 per Quarter

Request Base plus 4 Option Years FOR PERFORMANCE PERIOD October 21, 2018 - October 20, 2019 Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar Duct Detectors 61 DampersFlow Switches AHU Shutdown Fire Curtains Quarterly Sprinkler Panel Checks Contract Period: Option 3 POP Begin: 10-21-2021 POP End: 10-20-2022

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks - Batteries Replacements Mental Health Mag Lock Release Test (Building 110 & Building 801 Only)

Device Test Schedule: Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test - (April) Back Flow Preventer Test - (July) Fire Sprinkler System Test/Inspection - Quarterly Dry Sprinkler System Main Drain Test - (Test document shall show results comparable to prior test.) Fire Department Connection

System Repairs not to exceed $656.25 per Quarter

Request Base plus 4 Option Years FOR PERFORMANCE PERIOD October 21, 2018 - October 20, 2019 Service is for Uptown/Downtown/Fisher House 100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 1st Quarter - Jan/Feb/Mar Duct Detectors 61 DampersFlow Switches AHU Shutdown Fire Curtains Quarterly Sprinkler Panel Checks Contract Period: Option 4 POP Begin: 10-21-2022 POP End: 10-20-2023

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 2nd Quarter - Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 3rd Quarter - Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately at conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information: Testing Schedule: 4th Quarter - Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks - Batteries Replacements Mental Health Mag Lock Release Test (Building 110 & Building 801 Only)

Device Test Schedule: Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test - (April) Back Flow Preventer Test - (July) Fire Sprinkler System Test/Inspection - Quarterly Dry Sprinkler System Main Drain Test - (Test document shall show results comparable to prior test.) Fire Department Connection Contract Period: Option 5

System Repairs not to exceed $656.25 per Quarter

Fire Alarm Inspection Statement of Work Service Contract from October 1, 2018 - September 30, 2023

A.1 SCOPE

A-1 INTENT:

Provide for all NICET certified technicians, material, specialized test equipment to perform required documented testing of the Fire Notification, Fire Sprinkler, and other systems identified in this SOW for the 1.6 million square foot Charlie Norwood VA Medical Center. The Medical Center consists of multiple building on two campuses. All contractor staff working on site is required to have a PIV card on their person which is visible at all times. The arrangements for PIV badges shall be scheduled by the COR and will take approximately three business days to clear.

A.2 PRICING SCHEDULE:

Contractor shall follow safety precautions, including the use of personal protective equipment. All tools shall be fully supervised by contractor technicians and fully secured when not in use. All work shall be scheduled through the Electric Shop Supervisor or Maintenance and Operations Supervisor at their respective divisions. At the end of each day of inspection/testing the vendor shall report all deficiencies, corrective actions, and or repairs to the Electric Shop supervisor or Maintenance and Operations Supervisor at the facility which testing is in progress.

All service technicians which perform work on the system shall have experience working in a VA Medical Center, must be factory certified at a minimum of NICET Level II and have documented proof of certification and work experience with Notifier (Downtown) and Simplex 4120 Systems (Uptown). Acceptable work experience shall be not less than 4 years. All work shall be in full compliance with current NFPA 72, NFPA 25, NFPA 13, NFPA 20, NFPA 99, and NFPA 101. Vendor is responsible for system repairs up to $5000.00 per quarter. This is to include troubleshooting of faults and replacement of any cards associated with Simplex and/or notifier panels to include retesting. All repairs shall be approved by the COR or designee.

Once work is completed, contractor is to clean up and haul off all debris from property and leave the area of work ready for hospital business.

100 percent of initiating devices will be tested in accordance with identified device schedule. Established schedule requires system/device testing quarterly. During device test all defective devices and or components of the system will be identified and replaced immediately followed by retesting of the replacement device component to prove successful repairs have been made. Upon conclusion of each device/quarterly test, a document will be provided No Later Than 10 days following testing with the following information:

1. Device testing schedule based on calendar year.

2. Vendor signature with statement verifying accuracy of the report. (signed by each service tech and contractor)

3. Table of contents

4. Third Party test verification statement

5. Panel test report

6. Fire Pump supervisory test document

7. Initiating device test in spread sheet format which identifies device number (I.D.) location, Mod NO. Results, Pass/Fail, initiating device process…..ie. damper closed, AHU shut-down ect.

8. Quarterly Full sprinkler report in spread sheet format to include main drain test, dry system test, fire department connection inspection, sprinkler head inspection

9. Complete print-out of the device/system test. (print out is generated by Notifier and Simplex Systems.

Testing Schedule:

MONTHLY TESTING

Off Premise Monitoring / Central Station Device Test Schedule

1. 1st Quarter – Jan/Feb/Mar Duct Detectors Dampers AHU Shutdown Fire Curtains Quarterly Sprinkler Panel Checks Device Test Schedule

2. 2nd Quarter – Apr/May/Jun Smoke Detectors Heat Detectors Batteries Quarterly Sprinkler Panel Checks Device Test Schedule

3. 3rd Quarter – Jul/Aug/Sept Audio Visual Inspection Annual Sprinkler Door Holders Backflow Test Panel Checks Device Test Schedule

4. 4th Quarter – Oct/Nov/Dec Pull Stations Quarterly Sprinkler Panel Checks – Batteries Replacement Mental Health Mag Lock Release Test 9Building 110, Building 801 only) Device Test Schedule

5. Fire Sprinkler System Test/Inspection - Annual Main Fire System Zone Valves - (January) Dry Sprinkler System Fire Pump Test – (April) Back flow Preventer Test – (July) Fire Sprinkler system Test/ Inspection – Quarterly Dry Sprinkler System Main Drain Test – (Test document shall show results comparable to prior test.)

Fire Department Connection Fire Sprinkler system Test/ Inspection – 5 Year Internal Sprinkler System Inspection – (Due November 2020) Fire Pump Test – (Due March 2021)

6. System Repairs not to exceed $5000.00 per Quarter:

This is to include troubleshooting of faults and replacement of any cards associated with Simplex and/or notifier panels to include retesting. All repairs shall be approved by the COR or designee and performed by a minimum NICET Level II certified technician.

Control Equipment A) All functions of the systems, including operation of the system in various alarm and trouble modes for which it is designed (e.g., open circuit, grounded circuits, power outage, etc.) shall be tested in accordance with the manufacturer's instructions.

B) Remove fuses and verify rating and supervision.

C) Integrity of single or multiple circuits providing interface between two or more control panels shall be verified. Interfaced equipment connections shall be tested by operating or simulating operation of the equipment being supervised. Signals required to be transmitted shall be verified at the control panel.

D) Lamps and LEDs shall be illuminated.

E) All secondary (standby) power shall be disconnected and tested under maximum load, including all alarm appliances requiring simultaneous operation. All secondary (standby) power shall be reconnected at the end of the test. For redundant power supplies, each shall be tested separately. Test all secondary (standby) power supplies by disconnecting all primary power supplies and verifying that the required trouble indication for loss of power occurs. Measure or verify system's standby and alarm current demand and, using manufacturers’ data, verify whether batteries are adequate to meet standby and alarm requirements. Operate general alarm systems for a minimum of five minutes and voice communication systems for a minimum of fifteen minutes. Reconnect primary power supply at the end of the test.

Batteries:

A) Inspect batteries for corrosion or leakage. Check and ensure tightness of connections. If necessary, clean and coat the battery terminals or connections. Visually inspect electrolyte level in lead-acid batteries.

B) Batteries shall be replaced in accordance with the recommendations of the manufacturer, or when the recharged battery voltage or current falls below the manufacturer's recommendations.

C) Check operation of the battery charge accordance with the charger test for the specific type of battery.

D) With the battery charger disconnected, load test the batteries following the manufacturer's recommendations. The voltage shall not fall below the levels specified.

E) With the battery charger disconnected, measure the open circuit voltage of the battery.

Control Panel Trouble Signals:

A) Verify operation of a panel trouble signals and ring back feature for systems using a trouble silencing switch that requires resetting.

B) When control unit has disconnecting or isolating switches, verify that each switch performs its intended function and a trouble signal is received when a supervised function Is disconnected.

C) When a system has ground detection features, verify that a ground fault indication is given whenever any installation conductor is grounded.

D) Verify that the activation of alarm, trouble, and supervisory signals are transmitted to the off-premises location.

Remote Enunciators:

Verify for proper operation and confirm proper identification. Where provided, verify proper operation under a fault condition.

Initiating Devices:

A) Extinguishing System Alarm Switch--Mechanically or electrically operates the switch and verifies receipt of the signal by the control panel.

B) Heat Detectors--Heat test with heat source or per manufacturer's recommendations.

C) Manual Pull Stations--Operate per manufacturer's instruction. For key operated pre-signal fire alarm boxes, test both pre-signal and general alarm circuits.

D) Smoke Detectors--The detectors shall be tested in place to ensure smoke entry into the sensing chamber and an alarm response. Testing with smoke or a listed aerosol acceptable to the manufacturer is acceptable. Ensure that each smoke detector is within its listed and marked sensitivity range by using a calibrated test method, manufacturers calibrated sensitivity test instrument, listed control equipment arranged for this purpose, or other calibrated sensitivity test method acceptable to the authority having jurisdiction E) Duct Detectors--Air duct detectors shall be tested and inspected to ensure that the device will sample the air stream. Duct detectors will be tested in accordance with recommended methods to ensure that each detector will perform the following functions:

1. Initiate and alarm

2. Shut down the Air Handling Unit in which the detector is installed (return and supply ducts).

3. Close smoke dampers to arrears served by air Handling Unit.

F) Kitchen/Canteen/Apartment Hood initiating devices shall be tested and documentation provided.

G) Supervisory Initiating Devices—

1. Control Valve Switch—Operate valve and verify signal receipt within the first two revolutions of the hand wheel or within one-fifth of the travel distance, or manufacturer’s specifications.

2. High or Low Air Pressure Switch—Operate switch and verify that receipt of signal is obtained where the required pressure is increased or decreased 10 PSI from the required pressure level.

3. Test and document Fire Pump supervisory initiating signal devices.

H) Water flow Switch--Verify proper signals are received at the control panel when the inspectors test valve is opened and water flows through the valve. Vendor will document the time from valve opening to initiation of alarm. Adjust time delays as necessary or as instructed by authority having jurisdiction.

Alarm Notification Appliances:

A) Audible/Speakers--Measure sound pressure level with sound level meter meeting ANSI S-1a Type 2 requirements. Vendor will measure and record levels throughout protected area.

B) Visual/Strobes--Test in accordance with manufacturer's instructions. Verify device locations are per approved layout and confirm that no floor plan changes affect the approved layout.

Digital Communication Equipment/Third Party:

A) Verify all system functions and features in accordance with manufacturer's instructions.

B) Remove primary power, actuate an initiating device, and verify that the initiating device signal is received at the monitoring station.

C) Verify that the failure of the primary transmission path at the protected premises shall result in a trouble signal being transmitted via the secondary path to the monitoring station within four minutes of the detection of the fault.

D) Off Premise Monitoring shall be testing in accordance with current NFPA 72. Initiating device shall be activated. Receipt of the correct initiating device signal at the supervising station within 90 seconds shall be verified.

Emergency Communication Equipment:

A) Amplifier / Tone Generator--Verification of proper switching and operation of the backup equipment.

B) Call-in Signal Silence—Operate function and verify receipt of proper visual and audible signals at the control panel.

C) Off-hook Indicator—Install phone set or remove phone from hook and verify receipt of signal at the control panel.

D) Phone Jacks--Visual inspection and initiate communication path through jack.

E) Phone Set--Activate each phone set and verify proper operation.

F) System Performance—Operate system with a minimum of five handsets simultaneously. Verify acceptable voice quality and clarity.

Sprinkler Systems perform the quarterly and Annual inspection of the existing water-based fire protection system(s) including:

A) Conducting the main drain water flow test of all 2"drains at the risers and recording the required pressures. Show comparison of system pressures based on the last report.

B) Visual inspection and operational test of sprinkler alarm valve(s) C) Testing of the mechanical water monitor gongs; vane-type water flow devices tamper devices and/or pressure switches that provide audible/visual signals.

A.3 SOLICITATION

This solicitation adheres to the format defined in FAR 12.303for the acquisition of commercial products and services.

A.4 TYPE OF CONTRACT:

The VA Medical Center (VACM) will award a firm fixed price contract pursuant to this solicitation.

A.5 SPECIFICATIONS:

A.5.l FOR ALL VISITS BY CONTRACTOR:

Scheduling of testing should be arranged not later than 10 working days before visit and shall be arranged via:

Email:

A.5.6 EQUIPMENT COVERED UNDER THIS CONTRACT:

The following list of equipment will be covered by this agreement. These quantities are our best estimation of the equipment at your facility. Quantities found to be over these estimations by +/- 10% will be adjusted accordingly upon final billing.

LOCATION:

Downtown (Buildings: 801 & 802) Control Panel(s) 1 Smoke Detectors 1302 Heat Detectors 61 Pull Stations 209 Duct Detectors 61 Flow Switches 56 Tamper Switches 52 Modules 7 Horn/Strobe Device 628 Door Holders 112 Enunciators 18 Voice Evacuation 1 Interface Equipment 5 Communications 7 Dry Sprinkler Systems 3 Glycol system 1 Main Fire System Zone Valves 100 Fire Curtains 5 Back Flow Devices 24 Internal Sprinkler System Inspection (Due November 2015) Annual and 5 Year Fire Pump Test (5-year test due March 2016) Mag Lock Release Test Uptown (Buildings: 110 / 82 / 111 / 84 / 81 /14 / 35 / 95) Control Panel(s) 17 Smoke Detectors 512 Heat Detectors 111 Pull Stations 377 Duct Detectors 491 Flow Switches 109 Tamper Switches 109 Modules 28 Horn/Strobe Device 2022 Door Holders 78 Enunciators 17 Voice Evacuation 1 Dry Sprinkler System 3 Main Fire System Zone Valves 122 Interface Equipment 28 Communications Fire Curtain 3 Back Flow Devices 12 Internal Sprinkler System Inspection Annual and 5 Year Fire Pump Test (5-year test due March 2016) Mag Lock Release Test Fisher House Control Panel(s) 12 Smoke Detectors 49 Heat Detectors 2 Pull Stations 10 Duct Detectors 3 Flow Switches 101 Tamper Switches 2 Waterflow 2 RIAM Relay 4 Fire 9

SO 2

Carbon Monoxide Detectors 9 (Shall be Replaced March 2023)

A.5.7 MAINTENANCE AND REPAIR SPECIFICATIONS:

All replacement parts, materials, and devices shall be of same type and specification.

A.5.8 AVAILABILITY OF REPAIR EQUIPMENT, SPARE PARTS, AND SUPPLIES:

Contractor shall have the ability to provide spare parts and NICET level II technicians to troubleshoot and make repairs.

BILLING PERIOD: Invoices are to be submitted quarterly after completion of inspection. Invoice shall be submitted to VA FSC, P. O. BOX 149971, AUSTIN, TX 78714. A properly prepared invoice will contain:

1. Invoice Number and Date

1. Contractor’s Name and Address

1. Accurate Contract Number

1. Detailed supply list by line item number with quantities

1. Dates supply or service provided

1. Total amount due

A.5.10 SERVICE REPORTS:

INSPECTION REPORTS: Inspection reports will be delivered after completion to the COR. Standard delivery time is 10 business days after the completion of the inspection. Delivery time may vary with pre- approval of the COR (Contracting Officers technical representative). Deficiencies discovered during inspection are to be reported to the COR or designee at the conclusion of each inspection/test day. Deficiencies identified are to be corrected immediately by the contractor with corrective action documented. Vendor shall accomplish all repairs at no additional charge to the government up to $500.00 per quarter. Repairs which exceed $500.00 shall be the responsibility of the government. Deficiencies which require ordering replacement parts, parts are to be immediately ordered and scheduled for replacement. This process shall be documented; to include retesting the device/component to prove successful repairs have been made. After all repairs, the report shall reflect all corrected action.

NOTE: Test Emergency Mag Lock release when zone fire alarm initiating device is activated. The Mag Lock shall release upon activation of an area zone device. Reset once alarm is cleared. The test must be documented. Total devices Uptown (12 each) and Downtown (10 each). The vendor is to immediately verify that the Mag Lock has re-engaged following device reset.

REPORTING: For services performed during normal working hours, the contractor’s technician is to report to Robert Riley, Maintenance and Operations Supervisor Uptown at ext. 7808 and Bruce Coogler, Maintenance and Operations Supervisor at ext. 1755, to report/sign-in.

B. Vendor and all employees working on VA property must Apply for and receive a VA PIV badge in compliance with CNVAMC Policy Memorandum 90-12-1, Vendor Visitors, paragraph 4, prior to the first inspection. Badges shall be worn at all times while the technician is on station.

C. After work is completed, the contractor’s technician(s) are to submit in writing, a complete report of services performed on each item of equipment. A quarterly meeting shall take place including contractor, service technician, COR or designee to review each report and to ensure the accuracy and completeness of same. Each report shall consist of the following:

1. Device testing schedule based on calendar year.

2. Vendor signature with statement verifying accuracy of the report. (signed by each service tech and contractor)

3. Table of contents

4. Third Party test verification statement

5. Panel test report

6. Fire Pump supervisory test document

7. Initiating device test in spread sheet format which identifies device number (I.D.) location, Mod NO. Results, Pass/Fail, initiating device process…..ie. damper closed, AHU shut-down ect.

8. Quarterly Full sprinkler report in spread sheet format to include main drain test, dry system test, fire department connection inspection, sprinkler head inspection

9. Complete print-out of the device/system test. (print out is generated by Notifier and Simplex Systems.

A.5.12 SITE VISITS:

HOURS OF WORK: Work is to be performed during normal duty hours, 7:30am – 3:30pm Monday thru Friday, excluding all Federal Holidays. Strobe and Speaker testing will take place in the evening hours as not to interfere with patient care. 4:30PM until 8:00PM unless coordinated otherwise.

A.5.13 BADGES/PARKING/SMOKING/ VA REGULATIONS:

The Contractor's personnel shall wear visible identification (I.D.) while on the premises of the VAMC. It is the responsibility of the Contractors to appropriate designated parking areas; information on parking is available from the VA Police Section. The Government will not invalidate or make reimbursement for parking violations of the Contractor under any condition. Smoking is prohibited inside any Government bui1ding. Designated areas are provided on the medical center's grounds. Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of Government regulations may result in citations answerable in the United States (Federal) District Court. Any cellular phones carried by the Contractor must be turned off when entering Government grounds.

A.5.14 Safety Standards: The Contractor shall perform electrical safety measurements on all equipment under this contract after all work has been completed for each visit. The standards to be used are those of tile Veterans Affairs, D&S Supplement, MP-3, “Supplement to VA Engineering", Chapter 2, Appendix 2C, Change 4, November 4,1983, "Leakage Current Limits”. The VA Engineering Section upon request will provide a copy of these standards. These standards are strictly enforced. Any equipment not meeting minimum standards shall be considered "Inoperable" until such time as it "Passes" the minimum standards. All equipment will be subject to inspection by VA Biomedical Engineering personnel to verify compliance with these standards.

A.5.15 SERIVE CONTRACTS: Bidder shall show in the space below the name, location and telephone number of the office where service calls are to be placed:

NAME:

ADDRESS:

TELEPHONE:

PER REVIEW OF VA HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX A- INFORMATION SECURITY AND PRIVACY CHECKLIST:

Minimum Statutory Requirements Prohibition on unauthorized disclosure: Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). See VA Handbook 6500.6, Appendix C, paragraph 3.a.

Requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term ‘security incident’ means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a Requirement to pay liquidated damages in the event of a data breach: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.

The contractor/subcontractor shall provide notice to VA of a “security incident” as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis.