36C24718Q0408-00001000.docx

Combined Synopsis/Solicitation for Commercial Services

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE

OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

BY

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 00001

NONE

Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia

SC

29209-1639 Department of Veterans Affairs W.J.B. Dorn VA Medical Center 6439 Garners Ferry Road Columbia

SC

29209-1639 To all Offerors/Bidders

36C24718Q0408 03-30-2018

X X X

04/05/2018 11:00 A.M. EST

See CONTINUATION Page X AMENDMENT: LIEBERT UPS MAINTENANCE AND MONITORING SERVICES; WJB DORN VA MEDICAL CENTER COLUMBIA SC

1. THIS AMENDMENT IS HEREBY CREATED TO CHANGE THE SET-ASIDE FROM AN SDVOSB TO A VOSB TYPE.

2. INFORMATION CONCERNING THE CABINETS AND BATTERIES HAS ALSO BEEN UPDATED BASED ON QUESTIONS RECEIVED.

3. THE DUE DATE OF ALL BID OFFERS WAS 04/02/2018 AT 11:00 A.M.; WILL NOW BE 04/06/2018 AT 11:00 A.M.

General Information

Contracting Office Address WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209 Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; QUOTATIONS are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 36C24718Q0408 A00002.

The associated North American Industrial Classification System (NAICS) code for this procurement is 335999, with a small business size standard of 500 EMPLOYEES.

The WJB Dorn VA Medical Center is seeking to purchase a LIEBERT UPS PREVENTATIVE MAINTENANCE SERVICE to include Annual and Quarterly reviews of the Systems as per the Statement of Work below.

All interested companies shall provide Quotations for the following:

STATEMENT OF WORK

Emerson Network Power Liebert Uninterrupted Power System (UPS)

1. GENERAL:

This requirement is for a firm-fixed price service contract to perform Preventive Maintenance Service on the Liebert Uninterruptible Power System (UPS) located at the William Jennings Bryan (WJB) Dorn Veterans Affairs Medical Center in Columbia, SC.

2. BACKGROUND:

The WJB Dorn VA Medical Center is a 216-bed facility, encompassing acute medical, surgical, psychiatric, and long-term care. The hospital is located in Columbia, South Carolina and provides primary, secondary, and some tertiary care. Annually, the Medical Center serves approximately 56,116 patients. Satellite outpatient clinics are located in Anderson, Greenville, Florence, Orangeburg, Rockhill, Sumter, and Spartanburg, South Carolina.

3. PERIOD OF PERFORMANCE:

One Base Year with the possibility of four one-year Option periods as follows.

During normal working hours of 8:00 a.m. through 4:30 p.m. from Monday through Friday. Excludes weekends and holidays. No overtime is authorized at this time.

4. PLACE OF PERFORMANCE:

WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209

5. PERFORMANCE REQUIREMENTS:

A Contracting Officer Representative (COR) and/or Alternate Contracting Officer Representative (ACOR) shall be assigned to this procurement and written notification will be provided to the Contractor after award.

0. Scheduling of work performance shall be arranged through the designated COR/ACOR assigned.

A Contracting Officer Representative (COR) shall be designated through a letter of delegation that outlines the COR’s specific responsibilities and will be provided to the Contractor at the time of contract award.

The Contractor shall provide all plant, labor, equipment, materials, supervision, test equipment, repair/replacement parts, travel and transportation, necessary to perform Quarterly Preventive Maintenance, Calibration, and necessary repairs to Four (4) System Cabinets and Four (4) Battery Cabinets.

The Contractor shall make all repairs as expeditiously as possible so as not to compromise patient care.

The Contractor shall conduct the following services required:

0. Annual Preventive Maintenance Services during the month of May

0. Quarterly Preventive Maintenance Services during the months of August and November

0. February on the sealed Valve Regulated Lead Acid (VRLA) Batteries.

The Contractor shall perform all Preventive Maintenance, Testing, and Calibration in accordance with the Manufacturer’s Guidelines of each System.

The Contractor shall perform the Annual UPS System Battery Checks using the Alber Cellcorder Instrument.

The Contractor shall be certified and qualified to perform work, maintenance and monitoring on all Liebert Equipment and Software associated with the System located at the facility.

Note 1: Contractor shall wear all proper PPE in accordance to the 2018 (or latest) NFPA 70E when working on and testing the batteries or in the Control Cabinets when they are in the energized state.

Note 2: Contractor shall follow all 2017 (or latest) NEC Codes with regard to electrical work and safety, including the proper Lockout/Tagout (LOTO) Procedures.

MONITORING

The Contractor shall provide 7 days a week/24 hours a day remote monitoring service, which includes phone support. A VA point of contact telephone call list will be provided to the Contractor. Monitoring devices are included and warranted.

EMERGENCY

The Contractor shall provide Emergency Service seven (7) days a week, twenty-four (24) hours per day with a guarantee on-site response of 4 hours.

The Contractor shall respond to Non-Emergency Service calls within twenty-four (24) hours, no later than the next business day.

REPORTS

The Contractor shall provide the delegated COR with written documentation stating the results of the Preventive Maintenance performed and an Inspection Report within thirty (30) days of completion of service performed.

EQUIPMENT DESCRIPTION:

Contractor shall ensure all tools and equipment are secured at all times.

· Tools and equipment must be removed from open areas or stored in secured location during breaks, lunch, and/or at the end of each work day.

· All debris must be removed from the facility upon completion of service each day.

Contractor shall ensure proper signage and/or blockage of service area is provided and clearly visible to ensure patient/employee safety is adhered to.

Smoking is not permitted within the facilities at any time. All smoking will be conducted in designated smoking areas only.

6. INVOICES:

1. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain:

· Invoice Number and Date

· Contractor’s Name and Address

· Accurate Purchase Order Number

· Supply or Service provided

· Period Supply or Service Provided

· Total Amount Due

1. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge.

1. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:

· Tungsten e-Invoice Setup Information: 1-877-489-6135

· Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

7. TERMINATION FOR CONVENIENCE:

In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience.

8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS:

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

1. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

1. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

1. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

1. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

1. The Government Agency owns the rights to all data/records produced as part of this contract.

1. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

1. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

1. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Award shall be made to the offeror whose quotation offers the best price. The government will evaluate information based on the following evaluation criteria: (1) price, (2) technical capability factor "in relationship to this requirement”, and (3) past performance.

Award shall be made to the offeror whose quotation offers the best price to the Government. The government will evaluate information based on the following evaluation criteria: (1) price, (2) technical capability factor "in relationship of this requirement”, and (3) past performance.

Basis of Award

I. BASIS FOR AWARD

Award will be made to the lowest priced, technically acceptable responsible offeror, whose offer conforms to all stated terms, conditions, representations, certifications, and any other information required by this solicitation. Offers will be ranked by price first then evaluated for technically acceptable. If, the low priced offer is found to be technically acceptable the evaluation process stops, no other offer will be evaluated. If necessary this process will be performed until there is a low priced technically acceptable offer. If no offer is technically acceptable the government will make a determination to re-solicit. Technical tradeoff will not be made and no additional credit will be given for exceeding the minimum requirements. In the event an offeror’s proposal is determined to be unacceptable in any of these factors, the entire proposal will be considered unacceptable and the offeror will be ineligible for award.[footnoteRef:0] [0: If the contracting officer determines that a small business’ past performance is not acceptable, the matter shall be referred to the Small Business Administration for a Certificate of Competency determination, in accordance with the procedures contained in Subpart 19.6 and 15 U.S.C. 637(b)(7)).]

**ALL factors must be rated “ACCEPTABLE” to be considered for award.

II. EVALUATION METHODOLOGY

The award decision will be based on the following:

1. Registered in www.sam.gov to receive Government contracts.

1. Registered in www.vip.vetbiz.gov as a Service Disabled Veteran Owned Small Business (SDVOSB) or Veteran Owned Small Business (VOSB) depending on set-aside assigned.

1. Price

2. All line items in the Price Schedule must include a price. The total evaluated price will consist of the offeror’s total proposed price. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced. Price realism may be performed by the Contracting Officer.

1. Technical

3. Must provide Technical Capabilities Statement referencing work relating to this type of service requirement.

1. Past Performance

4. Must provide a minimum of two (2) past performance experiences related to purchase in this requirement. The past performance experience must include the client’s POC with email and phone number. The past performance must be within the last three (3) years.

4. Additional items beyond what is required will not be considered.

Offers will be evaluated against the SOW and the stated evaluation criteria. Each factor will be scored as “Acceptable” or “Unacceptable” as defined below.

All offers are evaluated using the same standards: "Lowest Price, Technically Acceptable" Acceptable ALL of the minimum acceptable criteria are clearly met by the offeror. The offeror meets the minimum performance and technical capability requirements as defined in the solicitation.

Unacceptable Not all of the minimum acceptable criteria were met by the offeror. An unacceptable offer contains one or more deficiencies that does not meet the performance and technical capability requirements defined in the solicitation.

III. RATING TABLE

The following table will be used for each bid offer received in order to score each factor as to whether it is determined to be Acceptable or Unacceptable.

REQUIREMENT: _______________________________________

SOLICITATION: _______________________________________

OFFEROR: _______________________________________

LPTA PRICE: _______________________________________

Non- Cost/Price Factors Technically Acceptable/Unacceptable

REGISTERED IN SAM

REGISTERED IN VIP

LPTA

TECHNICAL CAPABILITY

PAST PERFORMANCE

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” [JAN 2017]

2. FAR 52.212-2, “Evaluation – Commercial Items” [OCT 2014]

3. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” [NOV 2017]

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

· FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” [JAN 2017] Applies to this acquisition and a statement regarding any addenda are applicable to the acquisition.

· FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” [NOV 2017] Applies to this acquisition and a statement regarding any addenda are applicable to the acquisition.

The following subparagraphs of FAR 52.212-5 are applicable:

52.204-10, “Reporting Executive Compensation and First-Tier Subcontract Awards” [OCT 2016] 52.209-6, “Protecting the Governments Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment” [OCT 2015] 52.219-4, “Notice of Price Evaluation Preference for HUBZone Small Business Concerns” [OCT 2014] 52.219.14, “Limitations on Subcontracting” [JAN 2017] 52.219-28, “Post Award Small Business Program Representation” [JUL 2013] 52.222-3, “Convict Labor” [JUN 2003] 52.222-19, “Child Labor” [OCT 2016] 52.222-21, “Prohibition of Segregated Facilities” [APR 2015] 52.222-26, “Equal Opportunity” [SEP 2016] 52.222-35, “Equal Opportunity for Veterans” [OCT 2015] 52.222-36, “Equal Opportunity for Workers with Disabilities” [JUL 2014] 52.222.37, “Employment Reports on Veterans” [FEB 2016] 52.222-5, “Combating Trafficking in Persons” [MAR 2015] 52.223-18, “Encouraging Contractor Policies to Ban Text Messaging While Driving” [AUG 2011] 52.225-13, “Restrictions on Certain Foreign Purchases” [JUN 2008] 52.232-33, “Payment by Electronic Funds Transfer – System for Award Management” [JUL 2013]

Additional Clauses Required:

52.215-22, “Limitations on Pass-Through Charges – Identification of Subcontract Efforts” [OCT 2009] 52.215-23, “Limitations on Pass-Through Charges” [OCT 2009] 52.217-5, “Evaluation of Options” [JUL 1990] 52.217-8, “Option to Extend Services” [NOV 1999] 52.217-9, “Option to Extend the Term of the Contract” [MAR 2000] 52.237-1, “Site Visit” [APR 1984] 52.237-2, “Protection of Government Buildings, Equipment, and Vegetation” [APR 1984] 52.237-3, “Continuity of Services” [JAN 1991] 52.246-20, “Warranty of Services” [MAY 2001] 852-237-70, “Contractor Responsibilities” [APR 1984] 852.270-1, “Representative of Contracting Officers” [JAN 2008] 852.273-74, “Award Without Exchanges” [JAN 2003]

All bid offerors shall submit the following: One Copy of the Bid Offer for All Items Listed, Technical Capabilities Statement in Reference to the Requirement, and Past Performance.

All bid offers shall be sent to the:

WJB Dorn VA Medical Center 6439 Garners Ferry Road Columbia, SC 29209

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a Firm-Fixed Priced Service Contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all bid offers must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Bid Offers shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 11:00 A.M. APRIL 5, 2018. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). All bid offers shall be emailed to the Contracting Specialist with TITLE AND SOLICITATION NUMBER listed no later than the date and time listed.

Any questions or concerns regarding this solicitation including bid offer should be forwarded in writing via e-mail to the Contracting Specialist, cynthia.machuca@va.gov. No phone call shall be accepted.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

SERVICE TO INCLUDE REMOTE MONITORING.

LIEBERT BATTERY REPLACEMENT (MODEL 12V550NGF) TO BE PERFORMED ONLY DURING OPTION YEAR TWO OF THE CONTRACT.

Contract Period: Base POP Begin: 05-01-2018 POP End: 04-30-2019

SERVICE TO INCLUDE REMOTE MONITORING.

LIEBERT BATTERY REPLACEMENT (MODEL 12V550NGF) TO BE PERFORMED ONLY DURING OPTION YEAR TWO OF THE CONTRACT.

Contract Period: Option 1 POP Begin: 05-01-2019 POP End: 04-30-2020

SERVICE TO INCLUDE REMOTE MONITORING.

LIEBERT BATTERY REPLACEMENT (MODEL 12V550NGF) TO BE PERFORMED ONLY DURING OPTION YEAR TWO OF THE CONTRACT.

Contract Period: Option 2 POP Begin: 05-01-2020 POP End: 04-30-2021

SERVICE TO INCLUDE REMOTE MONITORING.

LIEBERT BATTERY REPLACEMENT (MODEL 12V550NGF) TO BE PERFORMED ONLY DURING OPTION YEAR TWO OF THE CONTRACT.

Contract Period: Option 3 POP Begin: 05-01-2021 POP End: 04-30-2022

SERVICE TO INCLUDE REMOTE MONITORING.

LIEBERT BATTERY REPLACEMENT (MODEL 12V550NGF) TO BE PERFORMED ONLY DURING OPTION YEAR TWO OF THE CONTRACT.

Contract Period: Option 4 POP Begin: 05-01-2022 POP End: 04-30-2023

A.2 DELIVERY SCHEDULE

WJB DORN VA MEDICAL CENTER

6439 GARNERS FERRY ROAD

COLUMBIA, SC 29209

USA

12.00

WJB DORN VA MEDICAL CENTER

6439 GARNERS FERRY ROAD

COLUMBIA, SC 29209

12.00

WJB DORN VA MEDICAL CENTER

6439 GARNERS FERRY ROAD

COLUMBIA, SC 29209

12.00

WJB DORN VA MEDICAL CENTER

6439 GARNERS FERRY ROAD

COLUMBIA, SC 29209

12.00

WJB DORN VA MEDICAL CENTER

6439 GARNERS FERRY ROAD

COLUMBIA, SC 29209

12.00