36C24718Q0216-000.docx

36C24718Q0082 FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE (MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

URL DESCRIPTION

AGENCY CONTACT'S EMAIL

ADDRESS

EMAIL DESCRIPTION

ADDRESS

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

GENERAL INFORMATION

PLACE OF PERFORMANCE

* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 J Copy of FT McPherson Generator service agreement |RFQ Posted | Site Visit Dec 6th|Status:1-12-18 RFQ closed 1-10-18,now reviewing quotes. AAD Jan 24th 30084 36C24718Q0216 01-29-2018 N 811412 Department of Veterans Affairs VISN 7 Network Contracting Office LaVista Business Park - Bldg A 2008 Weems Road Tucker GA 30084

NEW RFQ DUE DATE 1-29-18

Due to Price/Cost Analyst, it is in the best interest of the Government to reopen the RFQ from SDVOSB/ VOSB and update the Set Aside to Total Small Business.

OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL

BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SI

GN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGN

ATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR

LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

508-18-1-589-0009 36C24718Q0216 01-24-2018 Calhoun, Demarco L

(404) 321-6111 x121305 01-29-2018 Department of Veterans Affairs

VISN 7

Network Contracting Activity 2008 Weems Road LaVista Park - Suite A Atlanta GA 30084 x x 811412 $15 Million N/A X Department of Veterans Affairs Atlanta VAMC @ Fort McPherson 1701 Hardee Ave S.W.

Atlanta GA 30310 Department of Veterans Affairs VISN 7 Network Contracting Activity 2008 Weems Road LaVista Park - Suite A Tucker GA 30084

Department of Veterans Affairs

FMS-VA-2 (101)

Financial Services Center P.O. Box 149971 Austin TX 78714-9971 Contractor to provide all labor, equipment, and materials necessary to complete procedures necessary to maintain the emergency generator systems at the Fort McPherson Veterans Administration Medical Center in accordance with the Statement of Works Due to Price/Cost Analyst, it is in the best interest of the Government to reopen RFQ #36C24718Q0082 SDVOSB/ VOSB &update the Set Aside to Total Small Business

THIS WILL SERVICE AS THE NEW RFQ

Contracting Officer email jamal.carter@va.gv $0.00 X Jamal K. Carter NCO 7 Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

(continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C247

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the following address:

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

NOTES: .In accordance with FAR 52.212-1(J), offerors must provide their Data Universal Number System (DUNS) Number _________________________________. If the DUNS number is unknown, offerors may request a number from Dun & Bradstreet free of charge by calling (800) 333-0505. .Offerors are advised that a copy of Provision FAR 52.212-3 Offeror Representations and Certifications-Commercial Items shall be complete with each proposal. The offeror shall provide the names, titles, telephone numbers and electronic mail address of all persons authorized to negotiate with the Government in connection with this requirement. The offeror shall provide information below regarding points of contact (POCs) for administration of the contract during offeror’s normal business hours and after normal business hours. The POC for other than normal business hours will be contacted only in the event of emergencies. Accordingly, the individual(s) shall possess sufficient corporate authority to effectively deal with emergency situations and the telephone number provided should be functioning at all times other than normal business hours. If there are different POCs for different conditions, such as weekdays, weekends, holidays, etc. please furnish all and explain:

(1) Offeror’s normal business hours/days:

______________________(Business Hours) ______________________(Days)

(2) POC(s) during normal business hours:

______________________(Name) ______________________(Telephone Number)

B.2 LIMITATIONS ON SUBCONTRACTING-- MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes FAR 52.219-4 Notice of Price Evaluation Preference for HubZone Small Business Concerns. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractor's compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractor's offices where the contractor's business records or other proprietary data are retained and to review such business records regarding the contractor's compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor's compliance with the limitations on subcontracting or percentage of work performance requirement.

B.3 SUBCONTRACTING COMMITMENTS--MONITORING AND COMPLIANCE (JUN 2011)

This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the contract. To that end, the support contractor(s) may require access to the contractor's business records or other proprietary data to review such business records regarding contract compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an “Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement” to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments.

B.4 PRICE/COST SCHEDULE

ITEM INFORMATION

Contract Period: Base POP Begin: 02-01-2018 POP End: 01-31-2019 FY18 SERVICE AGREEMENT FOR GENERATOR MAINTENANCE ON FTMC CAMPUS. 2. Currently VA campus at FT. McPherson has one Kohler 800KW, one Generac 25KW and one Cummins 100 KW emergency generators that works in tandem with eleven transfer switches to provide emergency power to the campus upon power failure. The campus does not have the capacity to perform the required maintenance to be compliant with Joint Commission standards EC.02.05.07 EP 1 through 7. Contract is required to stay compliant with Joint Commission.

Base plus 3 option years

Contract Period: Option 1 POP Begin: 02-01-2019 POP End: 01-31-2020 FY18 SERVICE AGREEMENT FOR GENERATOR MAINTENANCE ON FTMC CAMPUS. 2. Currently VA campus at FT. McPherson has one Kohler 800KW, one Generac 25KW and one Cummins 100 KW emergency generators that works in tandem with eleven transfer switches to provide emergency power to the campus upon power failure.

Contract Period: Option 2 POP Begin: 02-01-2020 POP End: 01-31-2021 FY18 SERVICE AGREEMENT FOR GENERATOR MAINTENANCE ON FTMC CAMPUS. 2. Currently VA campus at FT. McPherson has one Kohler 800KW, one Generac 25KW and one Cummins 100 KW emergency generators that works in tandem with eleven transfer switches to provide emergency power to the campus upon power failure.

Contract Period: Option 3 POP Begin: 02-01-2021 POP End: 01-31-2022 FY18 SERVICE AGREEMENT FOR GENERATOR MAINTENANCE ON FTMC CAMPUS. 2. Currently VA campus at FT. McPherson has one Kohler 800KW, one Generac 25KW and one Cummins 100 KW emergency generators that works in tandem with eleven transfer switches to provide emergency power to the campus upon power failure.

Page 1 of Page 1 of Page 1 of Page 1 of Statement of Work Emergency Generator Maintenance

A. GENERAL INFORMATION SITE VISIT WILL BE HELD, WEDNESDAY DEC, 6TH @ 1PM (ONLY) SITE VISIT IS NOT REQUIRED BUT HIGHLY RECOMMENDED.

1. Title of Project: Maintain the emergency generator systems

2. Scope of Work: The purpose of this statement of work is to provide the guidelines, schedules and procedures necessary to maintain the emergency generator systems at the Fort McPherson Veterans Administration Medical Center. Located at 1701 Hardee Ave S.W. Atlanta, GA 30310

3. Background: Fort McPherson Veterans Administration Medical Center. Located at 1701 Hardee Ave S.W. Atlanta, GA 30310

4. Performance Period: This project shall be completed 30 business days after the start date.

5. Type of Contract: This shall be firm fixed price contract.

The purpose of this statement of work is to provide the guidelines, schedules and procedures necessary to maintain the emergency generator systems at the Fort McPherson Veterans Administration Medical Center. Located at 1701 Hardee Ave S.W. Atlanta, GA 30310

Upon each Service Level P.M. Inspections, will be performed to determine conditions, appearance, check for leaks, abuse, and proper operation, repairs or maintenance required for proper operation. A copy of the inspection report and a list of itemized recommendations will be furnished after each inspection.

All reports and quotes should be furnished to COR.

CONTRACTOR EXPERIENCE REQUIREMENTS: Contractor shall have at least 3 years of experience installing server room equipment. The contractor must provide references to jobs the company has completed.

Vendor shall provide qualified engine maintenance personnel with a 90-minute response time in the event of generator emergency and will be escorted with VA personnel while on campus.

CONTRACTOR PERSONNEL SECURITY REQUIREMENTS[footnoteRef:0] [0: ]

All contractor employees who require access to the Department of Veterans Affairs’ computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to subcontractor personnel requiring the same access.

1. Position Sensitivity – The position sensitivity has been designated as __Moderate Risk____

2. Background Investigation – The level of background investigation commensurate with the required level of access is _minimum___________

3. Contractor Responsibilities

A. The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and can read, write, speak and understand the English language.

B. The contractor shall submit or have their employees submit the required forms (SF 86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the VA Office of Security and Law Enforcement within 30 days of receipt.

C. The contractor, when notified of an unfavorable determination by the Government, shall withdraw the employee from consideration from working under the contract.

D. Failure to comply with the contractor personnel security requirements may result in termination of the contract for default.

4. Government Responsibilities

A. The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor or to the contractor’s employees after receiving a list of names and addresses.

B. Upon receipt, the VA Office of Security and Law Enforcement will review the completed forms for accuracy and forward the forms to the office of Personnel Management (OPM) to conduct the background investigation.

C. The VA Office of Security and Law Enforcement will notify the contracting officer and contractor adjudicating the results of the background investigations received from OMB.

D. Upon being notified about a favorable determination, the contracting officer may issue a notice to proceed to the contractor.

Engines to be covered by this agreement are as follows: Make: Kohler Model: 800RE0ZDE 800KW Serial No: SGM3255WD

Make: Generac Model: 360047250 25KW Serial No: 3664185

Make: Cummins Model: DSGAA SPEC H 100KW Serial No: 1120393618

ATS to be covered by this agreement are as follows: Make: Cummins Model: 0306-5139-05 Serial No: I120389207 spec A

Make: ASCO Model: 300 Serial No: 910191-014E

Make: ASCO Model: 4000 SerialNo:89525R Make: ASCO Model: 4000 Serial No: 966749-002 RE

Make: ASCO Model: 4000 Serial No: 966748-003 RE

Make: ASCO Model: 4000 Serial No: 966748-001 RE

Make: ASCO Model: 4000 Serial No: 809427

Make: ASCO Model: 4000 Serial No: 895236-001 RE

Make: ASCO Model: 4000 Serial No: 895236-002 RE

Make: ASCO Model: 4000 Serial No: 89525 RE

Make: ASCO Model: 7000 Serial No: 895234 WE

Level 1 Service to be performed 11 times per year.

February-December

Level 2 Service to be performed 1 times per year.

January

ATS annual inspection to be performed.

DESCRIPTION OF SERVICE LEVELS:

LEVEL 1

o Before Start-Up Checks (Visual):

· Check Anti-freeze and Coolant Level

· Check Radiator (leaks, damage, and blockage)

· Check Fan Assembly (cracks, bent blades, grease bearings)

· Check V Belts (proper tension, condition)

· Check Water Hoses (condition, leaks)

· Check Fuel System Day Tank (operation, lines, and leaks)

· Check Fuel Injection System (leaks, condition)

· Check Fuel Priming Pump (operation, leaks, condition)

· Check Air Cleaner Assembly (leaks, cracks, gaskets)

· Check Inlet Manifold and Piping (leaks, condition)

· Check Exhaust Manifold and Piping (leaks, condition)

· Check Electrical DC Wiring (engine, condition, connections)

· Service Batteries and Cables (water level, condition, connections)

· Check Battery Charger (condition, operation, AC/DC)

· Check Balancer (leaks, condition) o Operation Check:

· Check Battery Voltage Drop While Cranking (condition)

· Check Engine Smoke (critical system indicator)

· Check Safety Shutdowns and Pre-Alarms (condition, operation)

· Check Fuel Transfer Pump (PSI, condition, leaks)

· Check Oil Pump (PSI)

· Check Lubrication System (leaks)

· Check Entire Cooling System (leaks)

· Check Temperature Regulators (operation)

· Check Gauges and Indicators (operation, condition)

· Check Governor (operation, stability, response, frequency)

· Check Turbo Charger (operation)

· Check Aftercooler (leaks)

· Check Control Panel (condition, operation)

· Check Electrical Power Generator (operation, voltage)

· Check Engine Room Ventilation

· Check Service (Hour) Meter (condition, operation)

· Transfer Power to GenSet (operation-if permissible by Owner)

· Perform Minor Adjustments as Necessary o At Operating Temperature:

· Re-Check Lubrication System (leaks)

· Re-Check Cooling System (leaks)

· Re-Check Air Induction System (leaks, condition)

· Re-Check Exhaust System (leaks)

· Re-Check Fuel System (leaks)

· Re-Check Governor (stability, response)

· Re-Check Voltage and Frequency

· Perform Minor Adjustments as Necessary

All lubricants, air and fuel filters and other materials necessary to perform and maintain system integrity shall be included as part of contract.

All pricing to include travel, taxes, EPD supplies & environmental charges where applicable.

Level 2:

o All Services Included In Level 1 o Maintenance

· Check Generator Alignment

· Grease Generator Bearings (as required)

· Change Oil Filters

· Change Oil (Engine Lubricating)

· Change Fuel Filters

· Take Oil Sample and Send Evaluation Report

All fluids and fluid filters necessary to accomplish Level 2 and 3 are to be included as part of contract.

Service to be provided 1 times per year for 4 fuel tanks: Fuel Lab Analysis:

Provide labor and materials for sampling and lab analysis of tanks during regularly scheduled PM visits only. Lab analysis will include the following: Particulate Contaminants, Spectrochemical Analysis, Accelerated Stability Test, Sediment and Water Contaminant, and Microorganism Study.

RESISTIVE LOAD BANK TEST

1.5 Hour to be performed same day as Level 1 PM service in January Perform the recommended yearly full load test to determine the reliability of the GENSET. Annual Load Bank Test to provide Load Bank sized appropriate to GENSET and to provide for up to 150ft. of cable @ ground level access. Vendor to make all necessary connections.

Personnel to remain on site for the duration of testing.

Page 1 of Page 1 of Page 1 of Page 1 of

MONTHLY GENERATOR AND TRANSER SWITCH TEST

Monthly test shall be initiated by the test switch on a transfer switch. The monthly test initiating ATSs shall be rotated to verify the starting function on each ATS.

ANNUAL ATS INSPECTION

· Perform a temperature or thermographic scan on normal and emergency

· Record millivolt drop levels across normal and emergency poles.

· Inspect overall physical and mechanical condition

· Clean interior of units

· Ensure all safety and transfer labels are attached and visible

· Inspect for moisture ingress

· Inspect all operating linkage for bending, binging, and that all bearing points operate freely

· Confirms controller settings and adjust to customer requirements if necessary

SITE VISIT: See clause 52.237-1, Site Visit (APR 1984).

An organized site visit has been scheduled for Wednesday, December 6, 2017– Site Visit 1:00 PM EST. The site visit will be conducted at the Fort McPherson Veterans Administration Medical Center. Located at 1701 Hardee Ave S.W. Atlanta, GA 30310. Contractors shall report to the Lobby Area in the Main Ft. McPherson Clinic. Point of contact for this site visit will be Mr. Demarco Calhoun, Projects Maintenance Mechanic, at (404) 725-0327along with Contracting Officer, Jamal Carter.

No major questions will be asked and answered during the site visit; all questions must be sent via e-mail to the Contracting Officer, Jamal K. Carter, at jamal.carter@va.gov no later than Dec 13, 2017 at NLT 2:00 PM EST. An amendment to the RFP will be posted on FBO or GSA on or about Dec 27, 2017 with all questions received, including all answers. All RFP’s shall be submitted and received on Jan 10, 2018 no later than by NLT 4:00 PM EST. All Quotes should be email to jamal.carter@va.gov or mailed by due date to 2008 Weems Road, LaVista Business Park Bldg. A, Tucker, GA 30084. Late Submissions will not be accepted.

Timeframe:

Nov 16, 2017– Post RFP to FBO (On or about) Dec 6 2017 – Site Visit 1:00 PM EST (completed) Dec 13, 2017 – Turn-In Questions NLT 2:00 PM EST (completed) Dec 27, 2017 – Post Questions/Answers (On or about) (completed) Jan 10, 2018 – Receive RFP’s NLT 2:00 PM EST (directly to jamal.carter@va.gov or mail) (reopened to total small business)

Jan 24, 2018 – Award Contract (On or about)- Changed Jan 29, 2018 – Receive RFP’s NLT 2:00 PM EST (directly to jamal.carter@va.gov or mail) (reopened to total small business) Jan 31, 2018- New Estimated award date for Effective date of on or about 2-1-18

NOTE: This is the ONLY site visit scheduled for this project; individual or separate site visits will not be scheduled. This is not a mandatory site visit, but it is highly encouraged to attend before submitting a proposal. If you have any questions, please contact the Contracting Officer, Jamal K. Carter, e-mail jamal.carter@va.gov (for quicker response) or 404-321-6111Ext. 1481

Questions and Answers submitted for Dec 6, 2017 Ft Mac Generator Site Visit **It was stated, there is a desire for reporting of ATS Testing to be in a format that aligns with Joint Commission report procedures. Can you provide the format? I can create the form to your specifications. I just need to know what you need.

All the ATS will have to be tested each month. Building 125 has two ATS one for each generator (25Kw and 100 KW) for the building. These will be tested each month. Now, the 800KW generator that powers 128, 129, 130, and 131 has 9 ATS’s attached to it. So, when initially test these, we must cycle between the 9 ATS’s to be the first one in sequence to start the generator. Example: ATS 3 was started first in the sequence of 9 for March 2017. ATS 4 will be started first in sequence of 9 for April 2017. ATS 5 will be first in sequence of 9 for May 2017 and etc.. But all transfer switches must be tested and inspected monthly.

This is required by NFPA 110 8.4.3.1 , 8.4.6, and 8.4.6.1 Also checkout 8.4.9.3 **Since the requirement calls for Level 1 Servicing for 11 months and you have 11 ATSs, can the requirement of testing ATS be completed at (1) one per month per Genset.

Nope. All transfer switches will have to tested monthly per NFPA 110 8.4.6.1

**If not, can you provide the methodology with which you would want the testing conducted?

Answered in question 1

** How much insurance coverage is needed for the Contractors?

At least $2 million general and $2 million aggregate.

BASIS OF AWARD

OFFEROR’S QUALIFICATIONS:

Award will be made to the lowest price technically acceptable offer. Technical acceptability will be based upon offerors’ submitting sufficient evidence of adequate equipment, personnel and necessary experience to establish responsibility and integrity to meet the requirements of this contract. Any offeror, who does not have adequate experience, personnel and/or equipment, in the opinion of the Contracting Officer, will be rejected. To assist in this determination, offeror is required to furnish the following information:

1. Number of years experience performing the type of services indicated in the SOW

1. Number of personnel regularly employed on a full-time basis C. Offerors who have not previously provided the same or similar type services at a VA Medical Center or healthcare facility are required to furnish for evaluation purposes, the names, addresses and telephone numbers of three (3) companies for whom exact services have been furnished.

Award shall be based on the lowest price technically acceptable basis. Award will be made on the basis of the lowest evaluated price of quotations meeting or exceeding the acceptability standards for all non-cost/price factors.

**ALL factors must be rated ACCEPTABLE to be considered for award.

1. Technical Factors: Contractor to submit copies of the documentation listed above (A, B,C) and items below in order to be determined responsive.

1. Offeror shall submit a Capabilities Statement

1. Offeror shall submit current Business License

1. Offeror shall submit proof of Liability Insurance

Each factor will be scored as Acceptable or Unacceptable as defined below. Each quotation will be evaluated against the SOW and the stated evaluation criteria using the same "Lowest Price Technically Acceptable” evaluation standards.

Acceptable ALL of the minimum acceptable criteria are clearly met by the proposal. The offeror's proposal meets the technical capability requirements defined in the SOW and Bases of Award.

NOTE: Once the proposals have been determined to be "technically acceptable," award will based on cost/price only.

Note: When submitting, your pricing make sure you fully understand the requirement. Do not under bid with the thought process of future modifications to increase the contract dollar amount.

Bait and switch is: "the submission of a misstatement ... which materially influences consideration of a proposal should disqualify the proposal." See GTA Containers, Inc. v. U.S., 103 Fed. Cl. 47 (2012). In order to be bait and switch, the misstatement would have to be knowingly or negligently made to the government by the company competing for the prime contract with the intent of doing something different if it wins the contract

Unacceptable Not all of the minimum acceptable criteria are met by the proposal. An unacceptable proposal contains one or more deficiencies. Proposal fails to meet specified minimum technical capability requirements defined in the SOW.

The following table will be used for each proposal received to score each LPTA factor as to whether it is Acceptable or Unacceptable.

Technical Factors Offeror Technically Acceptable

Offeror shall submit a Capabilities Statement

Offeror shall submit current Business License

Offeror shall submit proof of Liability Insurance

1. Relevant Experience/Past Performance: The Relevant Experience/Past Performance evaluation will assess the relative risks associated with offeror’s likelihood of success in performing the requirement as indicated by that offeror’s record of Relevant Experience/Past Performance.

1. Offeror must provide at least three (3) customers of reference which shall demonstrate relevant past performance. These references shall contain name, address of facility, contact name, phone number, dates of service, and contract number, if applicable. The experience shall be of similar size and scope.

Page 1 of Page 1 of Page 1 of Page 1 of

SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 41 U.S.C. 4712 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments

(9) The specification.

(t) System for Award Management (SAM).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the SAM database, and for any liability resulting from the Government's reliance on inaccurate or incomplete data. To remain registered in the SAM database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the SAM database to ensure it is current, accurate and complete. Updating information in the SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)(i) If a Contractor has legally changed its business name, "doing business as" name, or division name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in FAR subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to (A) change the name in the SAM database; (B) comply with the requirements of subpart 42.12; and (C) agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor must provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (t)(2)(i) of this clause, or fails to perform the agreement at paragraph (t)(2)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(3) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see Subpart 32.8, Assignment of Claims). Assignees shall be separately registered in the SAM database. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of payment" paragraph of the EFT clause of this contract.

(4) Offerors and Contractors may obtain information on registration and annual confirmation requirements via SAM accessed through https://www.acquisition.gov.

(u) Unauthorized Obligations.

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed…