36C24718Q0161-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 J 679-18-2-5056-0076 Exhaust Hood Cleaning (VA-18-919505)- RFQ

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35404-5088 36C24718Q0161 02-21-2018 N 561790 Department of Veterans Affairs Tuscaloosa VA Medical Center 3701 Loop Road East Tuscaloosa AL 35404-5088 Pamela G. Frazier Contract Specialist pamela.frazier2@va.gov pamela.frazier2@va.gov Statement of Work Exhaust Hood Cleaning Tuscaloosa VA Medical Center

A. General Guidance:

1. Title of Project: Exhaust Hood Cleaning

2. Location of Services: Tuscaloosa Va Medical Center, Tuscaloosa Alabama

3. Period of Performance: Base plus four Option Year as follows:

· Base Year: March 7, 2018 – March 6, 2019

· Option Year 1: March 7, 2019 – March 6, 2020

· Option Year 2: March 7, 2020 – March 6, 2021

· Option Year 3: March 7, 2021 – March 6, 2022

· Option Year 4: March 7, 2022 – March 6, 2023

4.Type of contract: Firm Fixed Price

B. Description of Work:

Tuscaloosa VA Medical Center requests the following:

Furnish all labor, materials, equipment and supervision necessary to clean and decontaminate the following systems per NFPA 96 , Base plus 4 option year requirement:

One exhaust hood, Avtec Industries, Model AXSO-A, 2x9x2.5 located in Canteen Kitchen, Building 38 every 2 months , Quantity 6 jobs

One exhaust hood, Avtec Industries, Model ASDO-B, 1.5x12x2 located in Canteen Kitchen, Building 38 every 2 months, Quantity 6 jobs

Clean access panels in Canteen Kitchen, Building 38 every 2 months, Quantity 6 jobs

One exhaust hood located in Building 61, A-wing; Building 61, B-wing; Building 61, D-wing, Building 146 Cottage and Building 147 Cottage every 6 months, Quantity 2 jobs

One exhaust hood in Nutrition Service Kitchen located in Building 143 every 6 months, Quantity 2 jobs

NFPA 96 requires trained and certified personnel to clean restaurant kitchen hoods and exhausts on a regular basis (NFPA 96-11.4).

C. Invoice Instructions:

1.The Department of Veterans Affairs published a final rule in the Federal Register on November 27, 2012 to require contractors to submit payment requests in electronic form to enhance customer service, departmental productivity, and adoption of innovative information technology, including the appropriate use of commercial best practices. The rule is effective December 27, 2012.

2.Vendor Electronic Invoice Submission Methods:

A. Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods below:

· VA’s Electronic Invoice Presentment and Payment System – The FSC uses a third-party contractor, Tungsten Network (Formerly OB10), to transition vendors from paper to electronic invoice submission. Please go to this website http://www.tungsten-network.com/us/en/veterans-affairs-us/ to begin submitting electronic invoices, free of charge.

· A System that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org).

Vendor e-Invoice Set-Up Information:

Please contact OB10 at the phone number or email address listed below to begin submitting your electronic invoices to the VA Financial Services Center for payment processing, free of charge. If you have question about the e-invoicing program or OB10, please contact the FSC at the phone number or email address listed below:

· OB10 e-Invoice Setup Information: 1-877-489-6135

· OB10 e-Invoice email: VA.Registration@ob10.com

· FSC e-Invoice Contact Information: 1-877-353-9791

· FSC e-invoice email: vafsccshd@va.gov

END OF SCOPE OF WORK