36C24627Q0084.docx

36C24627Q0084

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24627Q0084 11-04-2026 Yanique Williamschin 757-722-9961 ext 18897 11-19-2026

11AM

EST

Yanique WilliamsChin Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 X X 561210 $47 Million Net 30 N/A X Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Yanique WilliamsChin Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin

TX

78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page This is a Small Business Set-Aside Request for Quote for Steam Quality Testing Services for the Hampton VA Medical Center, located at 100 Emancipation Drive Hampton VA 23667.

All quotes must be submitted on a separate document including the company letterhead and quote breakdown via email to Yanique.williamschin@va.gov No later than 11/19/2026 @ 11AM EST See CONTINUATION Page X X X one Yanique WilliamsChin Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Yanique WilliamsChin Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

https://authentication.tungsten-network.com/log

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

Total Cost

Base Year – December 1, 2026– November 30, 2027

Total Base Year Cost

$32,400

Total Cost

Option Year 1 – December 1, 2027– November 30, 2028

Total Option Year 1 Cost

$33,600

Total Cost

Option Year 2 – December 1, 2028– November 30, 2029

Total Option Year 2 Cost

$35,200

Total Cost

Option Year 3 – December 1, 2029– November 30, 2030

Total Option Year 3 Cost

$37,200

Total Cost

Option Year 3 – October 4, 2028– September 30, 2029

Total Option Year 4 Cost

$39,600

Total Contract Cost

$178,000

Performance Work Statement Steam Quality Testing for SPS Engineering Service Safety Shop Hampton VA Medical Center Background: The Hampton VA Medical Center located at 100 Emancipation Drive Hampton Virginia 23667 requires a Steam Quality Test to be performed on the steam line that serves steam sterilization equipment in the Sterile Processing Service (SPS), Building 110A, CG48A.

1. General. Requirement: In the base year of the contract, contractor will install steam sample points in the defined testing location and provide all personnel, labor, equipment, and supplies to perform an effective and seamless installation. The contractor shall provide all necessary time, personnel, labor, equipment, and supplies, to perform steam testing for dryness and non-condensable gases at the steam line serving steam sterilization equipment located in Building 110A, CG48A within the SPS at the Hampton VA Medical Center. The contractor will provide a formal sample report indicating the results of the test. The work outlined in this Scope shall be performed annually for one base year and four option years.

2. Coordination. The Engineering Service Safety Officer (ext. 2085) will serve as the focal point and point-of-contact (POC) for this contract.

2.1. The contractor must pre-coordinate and preschedule work with the COR prior to arriving on station. Two-week notice indicating the exact date and time of arrival is required.

2.2. This task shall be conducted and accomplished during normal business hours i.e. from 0800 AM to 1630 PM, Monday through Friday. Work accomplished outside these hours must be approved by the COR.

3. Government Provided Tools, Materials and Equipment. This is a turn-key project with the Contractor providing all labor, tools, materials, and equipment.

4. Period of Performance. Performance of Steam Testing shall occur in October of each calendar year.

5. Specifications. The Contractor shall perform all work required to complete the requirements outlined in section, 1. General. to include the following:

5.1. During the base year of the contract, the contractor will perform all work necessary to safely install steam sample points on the steam line serving steam sterilization equipment in the Sterile Processing Service (SPS), Building 110A, CG48A. Prior to the installation of sample points the contractor will coordinate with the Contracting Officer’s Representative to receive approval on the location of the sample point location. The contractor will install sample points adequate to meet the requirements of this contract, turn-key and without additional or unforeseen costs to the government.

5.2. Measurement of steam quality within the SPS at the Hampton VA Medical Center as determined by the level of dryness and percentage of non-condensable gases (NCGs). Steam dryness is measured in the percentage of moisture by volume.

5.3. In the final report, the results of the steam quality test should be compared to the following capability requirements had by the Hampton VA Medical Center: Manufactures of steam sterilization equipment recommend steam with 97% to 100% dryness. Non-Condensable Gases (NCGs) is below 3.5% by volume to prevent the creation of air pocket; these can block the steam from directly contacting the Reusable Medical Equipment’s (RMEs) and and prevent effective sterilization.

5.4. Before arriving on-site, the contractor must coordinate arrival with the VA COR in the Safety Office to either be escorted or receive a visitor badge.

5.5. The steam quality report should be provided to the COR within 30 days of the steam testing.

5.6. This service shall be performed once per year for an initial year and 4 option years.

5.7. Performance of Steam Testing shall be performed in October of each calendar year.

5.8. Steam testing, mobilization, materials, time, equipment, and coordination will be the responsible of the contractor and this service will be entirely turn-key.

5.9. The contractor shall remove all trash, materials, and debris generated by their work from the service site and provide for disposal of all waste generated. The site shall be left in the condition it was in prior to the contractor’s arrival.

5.10. Submit invoicing in-accordance with contract instructions.

6. Other Station Rules and Guideline. The Contractor will adhere to the following station rules:

6.1. All work will be accomplished in-accordance with applicable Life Safety and OSHA codes and regulations. Meeting Joint Commission, NFPA Stat and or local Codes. Additionally, the Department of Veteran Affairs guidelines and policies will be adhered to.

6.2. This is a hospital environment. The Contractor and his personnel are expected to be appropriately dressed (preferably uniformed) and to conduct themselves professionally.

6.3. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds, failure to follow these regulations can result in removal of the worker or Contractor from the facility and/or a US Magistrate's ticket and fine.

6.4. Parking will be in designated lots. Consult with the POC as to allowable parking and material drop-off.

6.5. The Contractor will be responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the hazards found at the site. The Contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

6.6. Since the incidents of September 11, 2001, the Federal Government has begun to implement new security measures to help protect federal facilities. The Contractor will provide to the POC a list of employees expected to work on this contract. This list will be on company letterhead and contain the employees' name, driver's license number, address, and nationality. This list will be verified and signed by a corporate officer. These personnel are subject to a background check and fingerprinting to be eligible to receive a security badge.

6.7. The U.S. Department of Veterans Affairs and the U.S. Department of Health and Human Services requires that all Contractor personnel coming on this facility to complete the Veterans Health Administration's Privacy Policy Training prior to coming on the facility. The Contractor will submit the certificate, to be completed, at the end of the Microsoft PowerPoint Presentation for each person assigned to this contract who comes on this facility to work. A company roster certifying course completion may be substituted for individual certificates.

6.8. Security badges will be picked up from the Police Office in Building 36 and will be returned daily by 3:30PM unless other arrangements are made with the POC and the Police Office. Loss Badges can result in administrative fees and fines not to exceed $50.00 USD to replace the loss badge.

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Annual SPS Steam Quality Testing Service in accordance with the Statement of Work (SOW).

- Steam, Condensate and Water Audit - Evaluate SPD Equipment Installation, steam supply, utilities, and other potential causes of wet loads and staining as described in: ANSI/AAMI ST79 - "Comprehensive guide to steam sterilization and sterility assurance in health care facilities". ANSI/AAMI ST108 - "Water for the reprocessing of medical devices" Measure, evaluate, and report on: - Steam pipe design and number of steam traps - Steam filter function - Insulation - Water temp and adequacy of flow for sterilizer vacuum system - Temp and air flow in the sterilizer utility area - Evaluation of load cooling/drying area - Cycle execution detail including detailed observation of the drying phase - Steam condensate chemistry - On-site water utility testing for pH, conductivity, alkalinity, hardness, copper, iron and chloride levels.

Contract Period: Base POP Begin: 12-01-2026 POP End: 11-30-2027 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H944 - Other Quality Control, Testing, and Inspection - Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors MANUFACTURER PART NUMBER (MPN): Service

Annual SPS Steam Quality Testing Service in accordance with the Statement of Work (SOW).

- Steam, Condensate and Water Audit - Evaluate SPD Equipment Installation, steam supply, utilities, and other potential causes of wet loads and staining as described in: ANSI/AAMI ST79 - "Comprehensive guide to steam sterilization and sterility assurance in health care facilities". ANSI/AAMI ST108 - "Water for the reprocessing of medical devices" Measure, evaluate, and report on: - Steam pipe design and number of steam traps - Steam filter function - Insulation - Water temp and adequacy of flow for sterilizer vacuum system - Temp and air flow in the sterilizer utility area - Evaluation of load cooling/drying area - Cycle execution detail including detailed observation of the drying phase - Steam condensate chemistry - On-site water utility testing for pH, conductivity, alkalinity, hardness, copper, iron and chloride levels.

Contract Period: Option 1 POP Begin: 12-01-2027 POP End: 11-30-2028 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H944 - Other Quality Control, Testing, and Inspection - Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors

Annual SPS Steam Quality Testing Service in accordance with the Statement of Work (SOW).

- Steam, Condensate and Water Audit - Evaluate SPD Equipment Installation, steam supply, utilities, and other potential causes of wet loads and staining as described in: ANSI/AAMI ST79 - "Comprehensive guide to steam sterilization and sterility assurance in health care facilities". ANSI/AAMI ST108 - "Water for the reprocessing of medical devices" Measure, evaluate, and report on: - Steam pipe design and number of steam traps - Steam filter function - Insulation - Water temp and adequacy of flow for sterilizer vacuum system - Temp and air flow in the sterilizer utility area - Evaluation of load cooling/drying area - Cycle execution detail including detailed observation of the drying phase - Steam condensate chemistry - On-site water utility testing for pH, conductivity, alkalinity, hardness, copper, iron and chloride levels.

Contract Period: Option 2 POP Begin: 12-01-2028 POP End: 11-30-2029 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H944 - Other Quality Control, Testing, and Inspection - Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors

Annual SPS Steam Quality Testing Service in accordance with the Statement of Work (SOW).

- Steam, Condensate and Water Audit - Evaluate SPD Equipment Installation, steam supply, utilities, and other potential causes of wet loads and staining as described in: ANSI/AAMI ST79 - "Comprehensive guide to steam sterilization and sterility assurance in health care facilities". ANSI/AAMI ST108 - "Water for the reprocessing of medical devices" Measure, evaluate, and report on: - Steam pipe design and number of steam traps - Steam filter function - Insulation - Water temp and adequacy of flow for sterilizer vacuum system - Temp and air flow in the sterilizer utility area - Evaluation of load cooling/drying area - Cycle execution detail including detailed observation of the drying phase - Steam condensate chemistry - On-site water utility testing for pH, conductivity, alkalinity, hardness, copper, iron and chloride levels.

Contract Period: Option 3 POP Begin: 12-01-2029 POP End: 11-30-2030 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H944 - Other Quality Control, Testing, and Inspection - Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors

Annual SPS Steam Quality Testing Service in accordance with the Statement of Work (SOW).

- Steam, Condensate and Water Audit - Evaluate SPD Equipment Installation, steam supply, utilities, and other potential causes of wet loads and staining as described in: ANSI/AAMI ST79 - "Comprehensive guide to steam sterilization and sterility assurance in health care facilities". ANSI/AAMI ST108 - "Water for the reprocessing of medical devices" Measure, evaluate, and report on: - Steam pipe design and number of steam traps - Steam filter function - Insulation - Water temp and adequacy of flow for sterilizer vacuum system - Temp and air flow in the sterilizer utility area - Evaluation of load cooling/drying area - Cycle execution detail including detailed observation of the drying phase - Steam condensate chemistry - On-site water utility testing for pH, conductivity, alkalinity, hardness, copper, iron and chloride levels.

Contract Period: Option 4 POP Begin: 12-01-2030 POP End: 11-30-2031 PRINCIPAL NAICS CODE: 561210 - Facilities Support Services PRODUCT/SERVICE CODE: H944 - Other Quality Control, Testing, and Inspection - Furnace, Steam Plant, and Drying Equipment; Nuclear Reactors

B.3 DELIVERY SCHEDULE

100 Emancipation Drive Hampton, VA 23667

USA

4.00

(757) 722-9961

4.00

4.00

4.00

4.00

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SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 http://www.va.gov/oal/library/vaar/index.asp

(End of Clause)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed one (1) year.

(End of Clause) C.4 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) (a)Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.5 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION) (MAR 2026)

(a) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm.

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions – Tier 1/Low Risk

Steam Quality Testing

Positions/Tasks Designated as Non-Sensitive Positions – Tier 2/Mod Risk

Positions/Tasks Designated as Non-Sensitive Positions – Tier 4/High Risk

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3:

Tier 5:

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract. The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of Clause)

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SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52#FAR_52_252_2 http://www.va.gov/oal/library/vaar/index.asp

(End of Provision) E.2 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (OCT 2025) (DEVIATION)

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

Technical Capaility Past Performance Price

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.3 52.216-1 TYPE OF CONTRACT (NOV 2025) (DEVIATION)

The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation.

(End of Provision)

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