36C24627Q0002.docx
DOCX document 24 KB Posted
- Attached to
- J065--Varian, True Beam
- Solicitation number
- 36C24627Q0002
About this file
This is a Special Notice for a sole source purchase order from the Department of Veterans Affairs, Network Contracting Office 6 (located in Hampton, VA, zip code 23667) to Varian Medical Systems for software support and maintenance services for radiation oncology equipment at the Durham VA Medical Center.
The requirement encompasses support and maintenance for TrueBeam linear accelerators, the ARIA Radiation Oncology Information System, and the Eclipse Treatment Planning System. Required services include software maintenance, upgrades, inspections, and training to ensure optimal functionality and minimize downtime. The procurement is justified as a sole source award under FAR 12.102 due to Varian's proprietary technology, exclusive capabilities, and specialized software including FullScale on Premise (FSoP), Clinac, TrueBeam, Halcyon Delivery System, ARIA, Eclipse, Velocity products, and SmartConnect remote diagnostic tools that meet VA cybersecurity and PHI requirements. Only Varian-certified employees can perform maintenance, repairs, parts replacement, and training; non-Varian parts or services would result in contract termination. The performance period is one base year plus four option years. The solicitation number is 36C24627Q0002 (NAICS 518210, PSC J065), with a response deadline of July 15, 2026 at 10:00 AM Eastern Time. Although this is not a competitive solicitation, any business believing it can meet the requirements may submit written evidence of capability by the deadline. All inquiries and responses must be submitted via email to Ricardo.McIntosh@va.gov; telephone requests will not be accepted.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Varian, True Beam |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 23667 |
| SOLICITATION NUMBER* |
| 36C24627Q0002 |
| RESPONSE DATE/TIME/ZONE |
| 07-15-2026 10AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 15 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 518210 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667
POINT OF CONTACT*
Contract Specialist Ricardo McIntosh Ricardo.McIntosh@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
The Department of Veterans Affairs, Network Contracting Office (NCO) 6 intends to award a sole source purchase order to Varian Medical Systems for the provision of software support and maintenance services for high-cost, high-tech Radiation Oncology equipment at the Durham VA Medical Center, Material Management.
This requirement covers support and maintenance for TrueBeam linear accelerators, the ARIA Radiation Oncology Information System, and the Eclipse Treatment Planning System. Services include software maintenance, upgrades, inspections, and training to ensure optimal functionality, minimize downtime, and maintain state-of-the-art clinical operations.
Varian’s FullScale on Premise (FSoP), Clinac, TrueBeam, Halcyon Delivery System products, and ARIA, Eclipse, and Velocity products are proprietary and utilize Varian’s unique software and remote diagnostic-support tools (SmartConnect) that meet VA cyber-security, PHI, and MOU/ISA requirements. Only Varian can provide and install software upgrades, firmware patches, customized system components, and utilize proprietary technician training and procedures. All technical support, escalations, repairs, parts replacement, and training are handled exclusively by Varian-certified employees. No third parties are trained, sanctioned, or permitted to perform maintenance, and support contracts may be terminated if non-Varian parts or services are used. The loss of vendor support after September 30, 2025, would critically impact patient care and clinical outcomes.
The period of performance will be one base year and 4 option years. The justification for this sole source procurement is in accordance with FAR 12.102, soliciting from a single source, due to proprietary technology, exclusive capabilities, and compatibility requirements with existing clinical infrastructure.
This notice of intent is not a request for competitive quotations. No solicitation documents are available and telephone requests will not be accepted. However, any business that believes it can meet this requirement may submit a written response with sufficient evidence to demonstrate capability to provide the required services and all proprietary maintenance features described above. Responses received by 10:00 am EST on July 15, 2026, will be considered by the Government, though a decision not to compete the proposed acquisition is solely at the Government’s discretion.
NAICS Code: 518210 – Data Processing, Hosting, and Related Services. PSC: J065 – Maintenance, Repair, and Rebuilding of Equipment: Medical, Dental, and Veterinary Instruments/Equipment. All inquiries and responses must be emailed to Ricard.McIntosh@va.gov. No telephone requests will be accepted.
| *= Required Field |
| Special Notice |
Special Notice
File details come from the government source that posted it. Updated .