36C24626Q1102_1.docx
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- Solicitation number
- 36C24626Q1102
About this file
This is a Notice of Intent to Sole Source, issued by the Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 6, for deionized water system service and maintenance at the Richmond Veterans Affairs Medical Center. The VA intends to award a Firm Fixed Price sole-source contract valued at $16.5 million to Evoqua Water Technologies, located at 105 47th Street, Pittsburgh, Pennsylvania 15201. The justification for the non-competitive procurement is that Evoqua Water Technologies is the sole supplier capable of providing the required service without unacceptable delay or cost duplication. The NAICS code is 561990 (All Other Support Services), and the Product Service Code is J046.
The contract encompasses recurring preventive maintenance services including fuel/energy surcharges, annual PM with parts and labor, conductivity readings and data recording, flow and pressure adjustments, pump inspections, Silt Density Index (SDI) testing, prefilter maintenance and replacement, and distribution loop cleaning and sanitization. The scope also includes specific OEM consumable and replacement parts such as depth filter cartridges, UV lamps and components, test strips, sanitizing agents, and mixed-bed deionization media tanks. The contract award is scheduled for on or about October 7, 2026. Interested parties may submit capability statements within three calendar days of publication (by October 1, 2026 at 10:00 AM Eastern Time) to Contract Specialist Cedric Frasier at cedric.frasier@va.gov. The contracting office is located at 201 Hay Street, Suite 304, Fayetteville, North Carolina 28301.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Intent to Sole Source Deionized water system service |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 28301 |
| SOLICITATION NUMBER* |
| 36C24626Q1102 |
| RESPONSE DATE/TIME/ZONE |
| 10-01-2026 10AM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 60 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J046 |
| NAICS CODE* |
| 561990 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office 6 201 Hay Street, Suite 304 Fayetteville NC 28301
POINT OF CONTACT*
Contract Specialist Cedric Frasier cedric.frasier@va.gov
ADDITIONAL INFORMATION
| AGENCY’S URL |
| https://va.gov |
| URL DESCRIPTION |
| va.gov |
| AGENCY CONTACT’S EMAIL ADDRESS |
| cedric.frasier@va.gov |
| EMAIL DESCRIPTION |
| va.gov |
DESCRIPTION
NOTICE OF INTENT TO SOLE SOURCE
The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 6, intends to award a Firm Fixed Price Sole-Source contract to Evoqua Water Technologies. The Richmond Veterans Affairs Medical Center (VAMC) has a request for Evoqua Water Technologies, for preventative maintenance service. The justification for this non-competitive solicitation is due to Evoqua Water Technologies, being the sole supplier of requested service to the VA Hospital and Health Care Center. The NAICS code for this procurement is 561990 All Other Support Services $16.5 million. The Sole source service is:
Service & Maintenance Items W3TSP3006 – Fuel/Energy Surcharge
| • | Fixed surcharge applied per service visit. |
| • | Supports technician travel and operational energy costs needed to perform DI system maintenance. |
W3TSP3011 – PM Contract Recurring (Parts & Labor)
| • | Provides recurring annual preventive maintenance for the DI system. |
| • | Includes all required labor and OEM parts. |
| • | Ensures system reliability and compliance with regulatory water-quality requirements. |
W3TSP4346 – Conductivity Readings & Record Data
| • | Contractor performs conductivity testing of DI water output. |
| • | Readings ensure water purity meets laboratory standards. |
W3TSP4408 – Adjust Flows and/or Pressures
| • | Technician adjusts internal system flows and pressures. |
| • | Ensures optimal DI production performance and protects downstream equipment. |
W3TSP4417 – Inspect Pumps
| • | Inspection and verification of pump condition and operation. |
| • | Identifies wear, misalignment, inefficiency, or potential failures. |
W3TSP4418 – SDI Test and Record Data
| • | Silt Density Index (SDI) testing performed regularly. |
| • | Indicates particulate loading and pretreatment performance. |
W3TSP4601 – Perform & Replace Prefilter Maintenance per PMI
| • | Replacement of prefilters according to manufacturer PMI schedule. |
| • | Maintains upstream filtration integrity and protects DI media tanks. |
W3TSP4708 – Clean or Sanitize Distribution Loop
| • | Full loop cleaning and sanitization using approved disinfectant processes. |
| • | Prevents microbial growth and maintains water purity throughout distribution. |
Consumable/Replacement Parts W2T159701 – 20" 5µm MB CDF PP Plyfm Cartridge
| • | 20-inch depth filter cartridge. |
| • | 5-micron nominal rating. |
| • | Multi-bed (MB) CDF polypropylene construction. |
| • | Removes particulates prior to DI processing. |
W2T850795 – UV Lamp (24W, 254nm, Single-End, 4-Pin)
| • | 24 watt ultraviolet germicidal lamp. |
| • | 254 nm wavelength for microbial reduction. |
| • | Single end, 4 pin configuration compatible with Evoqua UV housing. |
W2T850799 – Quartz Sleeve QS535
| • | Quartz protective sleeve for UV lamp insertion. |
| • | Maintains lamp isolation from water stream while ensuring UV penetration. |
W2T850802 – O Ring, LF UV System
| • | OEM O ring seal designed for UV system housing. |
| • | Ensures watertight sealing and prevents bypass leakage. |
W2T850803 – Washer, LF UV Systems
| • | OEM washer component for UV lamp housing assembly. |
| • | Maintains correct compression and secure hardware alignment. |
W2T918450 – 20" 0.2µm PLT CDF ABS PS1 SIL Cartridge
| • | 20 inch, 0.2 micron absolute-rated cartridge. |
| • | Designed for final particulate and microbial filtration. |
| • | Polymer structured (ABS/PS1 SIL) configuration. |
W2T934633 – NIL-8 Test Strip (PAA), 50/Test Tube
| • | Test strips for peracetic acid concentration monitoring. |
| • | Used during sanitization procedures. |
W2T934634 – NIL-8 Test Strip (H₂O₂), 50/Test Tube
| • | Hydrogen peroxide concentration test strips. |
| • | Supports verification of sanitizer effectiveness. |
W2T936744 – NIL-8 Sanitizer (1.5 Gallons)
| • | Sanitizing agent used for loop disinfection. |
| • | Compatible with Evoqua systems and lab water distribution materials. |
DI Media Tanks W5TDIMB10360FSP – SDI Mixbed 3.6 CF FBGLS STD Pot
| • | Mixed-bed deionization tank (3.6 cubic feet). |
| • | Fiberglass standard pot design. |
| • | Removes ionic contaminants producing high-purity DI water. |
W5TDIRAC0360FSP – SDI React Carbon 3.6 CF FBGLS STD Pot
| • | Activated carbon tank (3.6 cubic feet). |
| • | Fiberglass standard pot construction. |
| • | Removes chlorine/chloramine and organics upstream of DI beds. |
THIS NOTICE IS NOT A REQUEST FOR COMPETITIVE QUOTES, and no Solicitation will be issued. Market research has determined that this product is highly specialized and only available from a single source without an unacceptable delay or duplication of cost and no other type of supply will satisfy agency requirements. The Government intends to award the contract with an effective date on or about October 7, 2026, to Evoqua Water Technologies, 105 47TH ST , Pittsburgh, Pennsylvania 15201.
However, interested parties may identify their skill and ability by sending capability statements about this requirement to the Contracting Specialist within three (3) calendar days (October 1, 2026 @ 10am est) of this publication by contacting Cedric Frasier via e-mail cedric.frasier@va.gov. Telephone inquiries will not be accepted. Those interested firms must indicate whether they are large, small, small-disadvantaged, 8(a), or woman-owned businesses and whether they are U.S. or foreign-owned. Respondents who submit proprietary data shall clearly mark the data with appropriate markings. The Government will not pay for any information submitted as a result of this synopsis. This synopsis shall not be construed as an obligation on the part of the Government to acquire any products or services.
| *= Required Field |
| Special Notice |
Special Notice
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