36C24626Q1085_1.docx
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- Solicitation number
- 36C24626Q1085
About this file
This is a Special Notice announcing the Department of Veterans Affairs Network Contracting Office 6's intent to conduct a sole source procurement with Philips Healthcare, a division of Philips North America LLC. The procurement is for a service agreement covering the Xper IM Flex Cardio R2.x system at the Durham VA Medical Center, with a performance period of December 1, 2026 through November 30, 2027. The contracting office is located in Hampton, Virginia (zip code 23667), and the point of contact is Contract Specialist Monique Cordero at monique.cordero@va.gov. The solicitation number is 36C24626Q1085, classified under NAICS code 339112 (Surgical and Medical Instrument Manufacturing) and Product Service Code J065.
Interested parties may express their interest and capabilities to the contracting office no later than October 5, 2026 at 10:00 AM Eastern Time via email only; telephone inquiries will not be accepted. All information provided will be furnished at no cost or obligation to the Government. The procurement specifically requires that only Original Equipment Manufacturer (OEM) authorized vendors be considered, with proof of authorization through authorization letters or comparable OEM documentation. Gray market items, remanufactured equipment, and unauthorized goods are expressly prohibited, and delivery of such items constitutes a breach of contract. The service agreement must cover both hardware and software maintenance, with all licensing, warranty, and service terms to be in accordance with OEM conditions. No formal solicitation will be issued; this notice is intended to gauge market interest and determine whether to proceed with a competitive procurement.
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Special Notice Special Notice
| SUBJECT* |
| Philips Xper Essential Software Maintenance |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 23667 |
| SOLICITATION NUMBER* |
| 36C24626Q1085 |
| RESPONSE DATE/TIME/ZONE |
| 10-05-2026 10:00am EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J065 |
| NAICS CODE* |
| 339112 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667
POINT OF CONTACT*
Contract Specialist Monique Cordero monique.cordero@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
INTENT TO SOLE SOURCE
The Department of Veterans Affairs Network Contracting Office (NCO) 6, on behalf of the Durham VA Medical Center intends to enter into a sole source procurement with Phillips Healthcare a division of Philips North America LLC, 414 Union Street, Philips Plaza 6th Floor, Nashville, TN 37219.
NAICS code 339112-Surgical and Medical Instrument Manufacturing. The proposed contract action is to provide a service agreement for the Xper IM Flex Cardio R2.x system at the Durham VAMC. The Government intends to solicit and negotiate with only one source under the authority of RFO FAR 6.103-1 using the procedures under RFO FAR 13.106-1 (b), Soliciting from a single source. Contract will be for a period of performance of 01 Dec. 2026 through 30 Nov. 2027. This notice of intent is not a request for quotation.
Interested parties may identify their interest in the requirement and capabilities to monique.cordero@va.gov no later than 10:00 AM EST, Oct. 5, 2026. Telephone inquirers will not be accepted. All information shall be furnished at no cost or obligation to the Government.
(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for a service agreement for the Xper IM Flex Cardio R2.x system that covers hardware and software. No remanufacture or gray market items will be acceptable.
(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to the VA medical facility upon discovery of such items.
No solicitation will be made. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to complete this proposed contract based upon responses to this notice is solely within the discretion of the Government.
| *= Required Field |
| Special Notice |
Special Notice
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