36C24626Q1029-Sources Sought-Chemical Waste Disposal.pdf

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Chemical Waste Disposal

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 23667

SOLICITATION NUMBER* 36C24626Q1029

RESPONSE DATE/TIME/ZONE 09-11-2026 9:00 am EASTERN TIME, NEW YORK, USA

ARCHIVE 90 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET-ASIDE

PRODUCT SERVICE CODE* F108

NAICS CODE* 562211

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Keicha Passley Keicha.Passley@va.gov 757-722-7191

PLACE OF PERFORMANCE

ADDRESS Central Virginia VA Health Care System (CVHCS) Richmond VA Medical Center 1201 Broad Rock Boulevard

Richmond VA

POSTAL CODE 23249

COUNTRY USA

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a sources sought announcement only. The purpose of this notice is to conduct market research and obtain information from qualified potential offerors. No formal solicitation document exists at this time. The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued.

Richmond Veterans Affairs Medical Center (VAMC), 1201 Broad Rock Blvd., Richmond, Virginia 23249, is seeking potential sources capable of providing Chemical Waste Disposal services.

Applicable NAICS Code is 562211 with a size standard of $47 million. Classification code is F108.

Contractors shall provide all supplies, materials, equipment, transportation, personnel/labor, and technical supervision necessary for chemical waste disposal. Responses to this sources sought notice should include the following:

1. Company Name and DUNS #

2. POC information

3. Business size and socio-economic classification (to be considered an SDVOSB/ VOSB;

Contractor must already be verified in sam.gov

4. GSA Contract #; if applicable

All capability statements shall be submitted in writing no later than 9:00AM EST, September 11, 2026 to the attention of: Keicha.Passley@va.gov .

Subject line must reflect: Chemical Waste Disposal.

*Phone inquiries will not be accepted. *

SEE ATTACHED STATEMENT OF WORK

mailto:Keicha.Passley@va.gov

STATEMENT OF WORK

1. Introduction:

The Central Virginia VA Health Care System (CVHCS) 1201 Broad Rock Boulevard, Richmond, VA 23249 has a requirement for: universal, pharmaceutical, hazardous, and non-hazardous waste removal services which will include all services.

2. Background:

The selected contractor is required to remove and dispose of universal, pharmaceutical, hazardous, and non-hazardous waste removal services which will include all services.

3. Statement Of Work:

Contractor shall provide all necessary labor, personnel, supplies, travel, supervision, equipment, tools, and materials to perform universal, pharmaceutical, hazardous, and non-hazardous waste removal services which will include all services, materials, supplies, labor, analysis, and support to categorize, package, transport, document, and dispose of all these wastes, with the exception of radioactive waste.

Universal and hazardous waste removal in accordance with the terms and conditions of the contract. The contractor shall meet the standards in the contract as well as all local, state, and federal regulations.

3.1 Collection Requirements.

The Contractor shall provide the Central Virginia Health Care System (CVHCS) with universal, pharmaceutical, hazardous, and non-hazardous waste removal services which will include all services, materials, supplies, labor, analysis, and support to categorize, package, transport, document, and dispose of all these wastes, with the exception of radioactive waste. The Contractor will have sufficient personnel, vehicles, equipment, expendable and durable goods to perform the duties required without additional support from the VA.

Due to constantly changing requirements, the VA cannot provide an accurate inventory of wastes which the contractor can expect to remove. Therefore, the Contractor shall invoice for each removal, and only for the materials removed. Such invoices shall not reflect any amount or material for payment, other than that established by the contract.

The Contractor shall invoice for each removal, and only for the materials removed. Pricing will include waste stream analysis. Contractors will only be visiting hazardous waste storage areas and will be escorted by VA staff. The Contractor shall provide Waste Containers, Chemist, Packaging, Labeling, Manifesting, Pick-up, Disposal, Recycling, Transportation, Destruction of Hazardous, Non- Hazardous, Pharmaceutical, and Universal Waste in accordance with Statement of Work.

Routes/Schedules Submittals. The contractor shall schedule collection within 4 weeks of request from Contracting Officers Representative (COR). The pickups will be scheduled of sufficient frequency to ensure no universal and hazardous waste remains on VA property for more than 90 days and/or to maintain the on-site storage facility in an orderly condition.

Government-Approved Containers. Containers used for collection of universal and hazardous waste will be contractor-provided, government-approved containers. The contractor shall provide transportation containers for lab packs, over pack and compressed gas cylinders, in addition to all packing materials and labels.

2.2. Contractor’s Responsibilities.

While accomplishing any work under this contract the Contractor is totally responsible for his/her full compliance with any and all applicable, federal, state, and local government policies, regulations, procedures, specifications, etc., that apply to work of this nature. In addition, the Contractor must obtain and keep current all licenses, permits, etc., that may be required by local, state and federal agencies to accomplish the work. Management of records. The contractor shall track and/or manage all manifests and/or bills of lading for all materials removed under this contract, regardless of the hazards associated with any individual material or manifest. The contractor shall track and/or manage all manifests and/or bills of lading generated by any and all subcontractors or third parties that the contractor chooses to retain, in conjunction with the handling, packaging, transport, storage, treatment, recycling and/or disposal of all materials removed under this contract.

The contractor shall ensure the accuracy of all universal and hazardous waste manifests generated as a result of work performed under this contract, from the time the manifest is generated to final disposition at a licensed TSDF or recycling facility. The contractor shall promptly notify the COR of any and all manifest discrepancies from generation to final disposition, and take whatever actions are necessary to correct them to the satisfaction of the COR. The contractor shall ensure that proof of receipt of hazardous materials is provided to the COR within 45 days of the date the manifest is generated. Acceptable forms of proof are limited to a) the original manifest, signed and dated by the receiving TSDF, or b) a certification of recycling/destruction. If proof of receipt cannot be obtained within 45 days, the contractor shall file an exception report with Federal EPA Region 4 on VA’s behalf.

The contractor should Provide waste containers, chemist, packaging, labeling, manifesting, electronic record keeping, pick-up, disposal, recycling, transportation, destruction of hazardous, non-hazardous, pharmaceutical, and universal medical waste in accordance with performance work statement.

CLIN DESCRIPTION: EST. QTY. UNIT

OOO1 Xylene (5 gal) 5 Drum OOO2 Xylene (30 gal) 1 Drum OOO3 Xylene (55 gal) 12 Drum OOO4 Organic Solvents (5 gal) 5 Drum OOO5 Organic Solvents (30 gal) 3 Drum OOO6 Organic Solvents (55 gal) 12 Drum OOO7 Petroleum Based Oils (5 gal) 5 Drum OOO8 Petroleum Based Oils (30 gal) 3 Drum OOO9 Petroleum Based Oils (55 gal) 1 Drum OOO10 Lab Pack Flammables (5 gal) 10 Drum OOO11 Lab Pack Flammables (10 gal) 10 Drum OOO12 Lab Pack Flammables (20 gal) 10 Drum OOO13 Lab Pack Flammables (30 gal) 5 Drum OOO14 Lab Pack Flammables (55 gal) 5 Drum OOO15 Lab Pack Poisons/Toxins (5 gal) 5 Drum OOO16 Lab Pack Poisons/Toxins (10 gal) 5 Drum OOO17 Lab Pack Poisons/Toxins (20 gal) 5 Drum

OOO18 Lab Pack Poisons/Toxins (30 gal) 5 Drum OOO19 Lab Pack Poisons/Toxins (55 gal) 1 Drum OOO20 Lab Pack Oxidizers (5 gal) 2 Drum OOO21 Lab Pack Oxidizers (10 gal) 2 Drum OOO22 Lab Pack Oxidizers (20 gal) 2 Drum OOO23 Lab Pack Oxidizers (55 gal) 1 Drum OOO24 Lab Pack Corrosives (5 gal) 2 Drum OOO25 Lab Pack Corrosives (10 gal) 5 Drum OOO26 Lab Pack Corrosives (20 gal) 5 Drum OOO27 Lab Pack Corrosives (30 gal) 1 Drum OOO28 Lab Pack Corrosives (55 gal) 1 Drum OOO29 Lab Pack Reactives (5 gal) 2 Drum OOO30 Lab Pack Reactives (10 gal) 1 Drum OOO31 Lab Pack Reactives (20 gal) 1 Drum OOO32 Lab Pack Acutely Hazardous 10 Drum OOO33 Mercury waste 10 LB OOO34 Fluorescent HID mercury lamps 30 BX

OOO35

Field Testing: Analyze and identify unknown waste on an as needed basis. Less than 100 grams (solid) or milliliters (liquid).

5 EA

OOO36

Field Testing: Analyze and identify unknown waste on an as needed basis. 101 – 500 grams (solid) or milliliters (liquid).

1 JB

OOO37

Field Testing: Analyze and identify unknown waste on an as needed basis. 501 – 1000 grams (solid) or milliliters (liquid).

1 JB

OOO38

Field Testing: Analyze and identify unknown waste on an as needed basis. Greater than 1000 – 2000 grams (solid) or milliliters (liquid).

1 JB

OOO39 Lead Acid Batteries 1 LB OOO40 NiCad Batteries Transformer 1 LB OOO41 Alkaline Batteries 1 LB

OOO42 Non-hazardous, non-regulated waste (liquid) 250 LB

OOO43 Non-hazardous, non-regulated waste (solid) 100 LB

OOO44 Biohazard/hazardous Mixed Waste 500 LB OOO45 Chemist – labor 30 HR OOO46 Chemist Technician – labor 50 HR

00047 Gas Cylinder Small: Up to 4” diameter x 24” length.

with nonflammables 1 EA with flammables 1 EA with poisons 1 EA with freons 1 EA with silanes, pyrophorics 1 EA with toxics 1 EA with oxiders 1 EA

00048 Gas Cylinder Medium: Up to 12” diameter x 36” length.

with nonflammables 1 EA with flammables 1 EA with poisons 1 EA with freons 1 EA with silanes, pyrophorics 1 EA with toxics 1 EA with oxiders 1 EA

OOO49

Gas Cylinder Large: Up to 16” diameter x 56” length.

with nonflammables 1 EA with flammables 1 EA with poisons 1 EA with freons 1 EA with silanes, pyrophorics 1 EA with toxics 1 EA with oxiders 1 EA

OOO50 Ballast 183 LB OOO51 Bicarbonate Pallets 0 Pallet

OOO52 Flammable Aerosols Containers (5 Gallon Ea) 2 EA

OOO53 Flammable Inhalers 2 EA OOO54 Lead Shields 783 LB OOO55 Lead Wipes (10 Gallon Each) 1 EA OOO56 Lithium Batteries 7 LB OOO57 Mercury Batteries 48 LB OOO58 MRSA Kits (55 Gallon Each) 1 EA

OOO59 Sodium Metabisulfite (5 Gallon Each) 1 EA

OOO60 Zinc Rinse Water (30 Gallon Each) 2 EA OOO61 Flammable Liquid (5 gal) 5 Drum OOO62 Flammable Liquid (30 gal) 1 Drum OOO63 Flammable Liquid (55 gal) 20 Drum OOO64 Pharmacy Waste (large) 4 Drum OOO65 Pharmacy Waste (small) 4 Drum OOO66 Bulk Corrosive Liquid (5 gal) 4 Drum OOO67 Bulk Corrosive Liquid (30 gal) 4 Drum OOO68 Bulk Corrosive Liquid (55 gal) 4 Drum OOO69 Fuel Tanks, Sampling and Analysis 1 EA

3.3. Contractor’s Work Hours.

Unless otherwise agreed upon, all work performed at the above-mentioned addresses shall be between the hours of 8: a.m. and 4:30 p.m., Monday through Friday, excluding the Federal holidays listed below.

Regardless of the work hours agreed, all work will be performed under the cognizance of the COR or their representative, who will remain at the station until all work for that day is finished.

Federal Holidays:

1 New Year’s Day January 1 7 Labor Day 1st Monday in September 2 Martin Luther King Day 3rd Monday in January 8 Columbus Day 2nd Monday in October 3 President’s Day 3rd Monday in February 9 Veterans Day November 11 4 Memorial Day Last Monday in May Thanksgiving Day Last Thursday in November 5 Juneteenth Day June 19th 11 Christmas Day December 25 6 Independence Day July 4th

3.4. Changes to The Performance Work Statement (SOW):

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder with all other products of the project. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

The Contractor will check-in and then will proceed to the Hazardous Waste Building. The Contractor may arrange shipment specifics with the COR.

Certifications. Contractor laboratory must be Environmental Protection Agency or state certified to perform this type of Environmental testing. Certification paperwork will be kept on file in the formal contract files (i.e., Contracting Officer and COR), and validated annually.

Subcontracts/Subcontractors. No portion of the work shall be subcontracted without prior written consent of the CO. If the Contractor desires to subcontract some part of the work specified herein, the Contractor shall furnish the CO with the names, qualifications, and experience of their proposed subcontractor(s). The Contractor shall, however, remain fully liable and responsible for the work to be done by his subcontractor(s) and shall assure compliance with all requirements of the contract.

*End of SOW