36C24626Q0892 0002.docx

Amendment for Answer technical questions, provide a site map, extend submission date.

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

09-24-2026

None

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24626Q0892

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 10-06-2026 12pm EDT

The purpose of this amendment is to answer some technical questions, provide a site map and extend the solicitation date For groundskeeping services at Durham VA Medical Center.

1. The solicitation submission extension date will be Oct 6, 2026 by 12pm EST.

2. Below is questions and answers provided below, another amendment will issue with the rest of the technical questions answered and a revised cost/pricing schedule that should clear up some confusion.

3. Site map is attached.

Byron Brown Contracting Officer

Durham VAMC Questions

1. Mowing Frequency

a. How many mowing services should contractors anticipate annually?

b. Is mowing expected weekly during the growing season, or strictly based on turf height/appearance?

Every 2 weeks during mowing season March-October

2. Edging

a. Please confirm that the approximately 9,101 linear feet of edging is required every other mowing cycle.

yes

b. Are there any additional areas requiring edging that are not shown in Appendix B?

no

3. Irrigation

a. Does the Government provide water for irrigation?

yes

b. Are hose bibs/water access points available throughout the improved areas?

yes

c. Approximately how many acres do not have permanent irrigation and will require portable watering?

all

d. Is the contractor responsible for irrigation system repairs, or only for supplemental watering?

no

4. Aeration

a. How many aeration services are required annually for the approximately 5 acres of improved turf?

5. Leaf Removal

a. Can the Government provide an estimate of the typical volume of leaves generated during peak fall season?

b. Is there an on-site location where leaves may be temporarily staged before off-site disposal?

Leaves are blown to grass areas and mulched

c. Can a dumpster be left onsite for debris/leaf removal?

We have dumpsters on site

6. Trash and Debris

a. Are dumpsters available for contractor use, or must all debris be removed from the facility daily?

Dumpsters are available

b. Does the five-day-per-week policing requirement apply on Federal holidays?

No holiday work

c. Does dead-animal removal include wildlife of all sizes, or will larger animals be handled by VA personnel or another contractor?

All sizes

7. Trees

a. Approximately how many trees are included in the 3-to-5-year pruning cycle?

b. What is the approximate maximum tree height?

c. Is aerial lift or bucket-truck work anticipated?

d. Is the contractor responsible for removing large hazardous trees, or only routine pruning?

Routine pruning

e. Who is responsible for coordinating utility shutdowns or clearance when pruning near power lines?

We do not have any trees near any power lines

8. Shrubs, Hedges, and Beds

a. How many mulch applications are required annually?

b. What mulch type, color, and required depth should be used?

Timberline, brown,4”

c. Is the contractor responsible for furnishing replacement plants, and if so, is there an allowance or maximum replacement quantity?

9. Fertilization

a. How many fertilizer applications are required annually?

Once in the fall

b. Is there a specified fertilizer analysis or application rate?

10. Weed Control

· Since bedding-area weeds must be controlled manually or mechanically, please confirm whether chemical weed control is prohibited only in beds or throughout the entire property.

Organic weed control

· Are herbicides permitted for turf, cracks, curbs, fence lines, or other non-bed areas?

Organic weed control Snow and Ice

· Is the contractor required to provide 24/7 weather monitoring and standby capability?

Yes while there is snow or ice

· What is the required response time once accumulation reaches the Priority 1 or Priority 2 threshold?

Should be on site salting prior to snow and ice falling

· Are snow services paid as part of a monthly fixed price or per occurrence/delivery order?

occurrence

· What type of ice-melting product is approved for sidewalks, entrances, and concrete?

Robo-melt all natural ice melter

· Is the contractor responsible for furnishing all salt/deicer materials?

yes

· Are there designated on-site locations for storing snow-removal equipment and deicer?

Only while snow is being removed

· Can the Government provide historical snowfall/service-call data for the past three years?

· Does the 186,120 sq. ft. parking-lot quantity include roadways, or are roadways additional?

All included Equipment Storage

· Will the Government provide any on-site storage, staging, parking, or secured space for contractor equipment and materials?

no Work Hours

· Are weekend or holiday services routinely required?

No / only in the event of snow, ice storm cleanup

· Are there any noise restrictions or areas where powered equipment cannot be operated during certain hours?

no Incumbent / Historical Workload

· Can the Government provide the previous contract number and incumbent contractor?

No all was done in house

· Can the Government provide historical quantities for mowing, emergency calls, snow events, tree work, and plant replacement? Mowing will be updated on new schedule, waiting on answers for the rest.

Restroom Access Will restroom facilities be available on-site for contractor personnel during performance of the contract? Yes, inside main hospital.

yes Price Schedule / Quantity Clarification The price schedule lists each CLIN with a quantity of 1 EA. Please clarify how contractors should price these line items. The schedule is being changed.

For example, for CLIN 0001, Turf Maintenance, should the contractor enter:

· the price for one individual service, with the Government later ordering the required number of services; or

· the total price for the entire contract period, including all required services during the 12-month Base Year?

· If the intent is for contractors to price the full annual requirement, please confirm that the Unit Price and Amount should reflect the total price for all services required from October 1, 2026 through September 30, 2027, even though the quantity is listed as 1 EA.

Example: if the contractor's monthly price is $500, should the amount entered for the CLIN be $6,000 for the 12-month period, rather than $500?

Please clarify the intended pricing methodology and actual service quantities so all offerors are pricing the requirement on the same basis.

See attached document: Site Map.

image1.png