36C24626Q0891 0001.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 09-01-2026 Harold McQuillia Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton

VA

23667 To all Offerors/Bidders

36C24626Q0891

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-11-2026 12pm EDT See CONTINUATION Page X The purpose of this amendment is to extend the deadline for quote submission, provide government answers to contractor questions, add clauses, add CLINS, and update sections B.2, B.3, & E.1 for solicitation 36C24626Q0891.

a. The deadline for quote submission is hereby changed from 8/17/2026 12pm et. to 9/11/2026 12pm et.

b. Clauses 52.216-18, 52.216-19, 52.216-21, and 52.228-5 are hereby fully incorporated in solicitation 36C24626Q0891.

c. Sections B.2, B.3, and E.1 are hereby updated and attached.

d. CLINS 0001-3007 are hereby updated and/or added & fully incorporated in solicitation 36C24626Q0891.

e. Government answers to contractor questions are attached on page 21.

There are no other changes to this solicitation as a resultof this amendment.

Harold McQuillia Contracting Officer

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Medical Bulk Oxygen Contract Period: Base POP Begin: 10-07-2026 POP End: 10-06-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6835 - Medical Gases

Tank Rental. Main Tank Size: 6,500 Gallons

POP Begin: 10-07-2026 POP End: 10-06-2027

Tank Rental. Reserve Tank Size: 525 Gallons

POP Begin: 10-07-2026 POP End: 10-06-2027

Remote Telemetry Monthly Fee

POP Begin: 10-07-2026 POP End: 10-06-2027

Tank Delivery Fee

POP Begin: 10-07-2026 POP End: 10-06-2027

Tank Removal Fee

POP Begin: 10-07-2026 POP End: 10-06-2027

Emergency Deliveries

POP Begin: 10-07-2026 POP End: 10-06-2027

Medical Bulk Oxygen Contract Period: Option 1 POP Begin: 10-07-2027 POP End: 10-06-2028

Tank Rental. Main Tank Size: 6,500 Gallons

POP Begin: 10-07-2027 POP End: 10-06-2028

Tank Rental. Reserve Tank Size: 525 Gallons

POP Begin: 10-07-2027 POP End: 10-06-2028

Remote Telemetry Monthly Fee

POP Begin: 10-07-2027 POP End: 10-06-2028

Tank Delivery Fee

POP Begin: 10-07-2027 POP End: 10-06-2028

Tank Removal Fee

POP Begin: 10-07-2027 POP End: 10-06-2028

Emergency Deliveries

POP Begin: 10-07-2027 POP End: 10-06-2028

Medical Bulk Oxygen Contract Period: Option 2 POP Begin: 10-07-2028 POP End: 10-06-2029

Tank Rental. Main Tank Size: 6,500 Gallons

POP Begin: 10-07-2028 POP End: 10-06-2029

Tank Rental. Reserve Tank Size: 525 Gallons

POP Begin: 10-07-2028 POP End: 10-06-2029

Remote Telemetry Monthly Fee

POP Begin: 10-07-2028 POP End: 10-06-2029

Tank Delivery Fee

POP Begin: 10-07-2028 POP End: 10-06-2029

Tank Removal Fee

POP Begin: 10-07-2028 POP End: 10-06-2029

Emergency Deliveries

POP Begin: 10-07-2028 POP End: 10-06-2029

Medical Bulk Oxygen Contract Period: Option 3 POP Begin: 10-07-2029 POP End: 10-06-2030

Tank Rental. Main Tank Size: 6,500 Gallons

POP Begin: 10-07-2029 POP End: 10-06-2030

Tank Rental. Main Tank Size: 6,500 Gallons

POP Begin: 10-07-2029 POP End: 10-06-2030

Remote Telemetry Monthly Fee

POP Begin: 10-07-2029 POP End: 10-06-2030

Tank Delivery Fee

POP Begin: 10-07-2029 POP End: 10-06-2030

Tank Removal Fee

POP Begin: 10-07-2029 POP End: 10-06-2030

Emergency Deliveries

POP Begin: 10-07-2029 POP End: 10-06-2030

A.2 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: per occurrences.

(c) Automobile liability: per person; per occurrence and property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

A.3 52.216-18 ORDERING (AUG 2020)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 10/7/2026 through 10/6/2031.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) A delivery order or task order is considered "issued" when—

(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;

(2) If sent by fax, the Government transmits the order to the Contractor’s fax number; or

(3) If sent electronically, the Government either—

(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or

(ii) Distributes the delivery order or task order via email to the Contractor’s email address.

(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.

(End of Clause)

A.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor—

(1) Any order for a single item in excess of $200,000.00;

(2) Any order for a combination of items in excess of $1,000,000.00; or

(3) A series of orders from the same ordering office within 5 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.

(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.

(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 3 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of Clause)

A.5 52.216-21 REQUIREMENTS (OCT 1995)

(a) This is a requirements contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies or services specified in the Schedule are estimates only and are not purchased by this contract. Except as this contract may otherwise provide, if the Government's requirements do not result in orders in the quantities described as "estimated" or "maximum" in the Schedule, that fact shall not constitute the basis for an equitable price adjustment.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. Subject to any limitations in the Order Limitations clause or elsewhere in this contract, the Contractor shall furnish to the Government all supplies or services specified in the Schedule and called for by orders issued in accordance with the Ordering clause. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(c) Except as this contract otherwise provides, the Government shall order from the Contractor all the supplies or services specified in the Schedule that are required to be purchased by the Government activity or activities specified in the Schedule.

(d) The Government is not required to purchase from the Contractor requirements in excess of any limit on total orders under this contract.

(e) If the Government urgently requires delivery of any quantity of an item before the earliest date that delivery may be specified under this contract, and if the Contractor will not accept an order providing for the accelerated delivery, the Government may acquire the urgently required goods or services from another source.

(f) Any order issued during the ordering period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's ordering period; provided, that the Contractor shall not be required to make any deliveries under this contract after 10/6/2031.

(End of Clause)

A.6 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

(a) The Contractor shall, at its own expense, provide and maintain during the entire performance of this contract, at least the kinds and minimum amounts of insurance required in the Schedule or elsewhere in the contract.

(b) Before commencing work under this contract, the Contractor shall notify the Contracting Officer in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective—

(1) For such period as the laws of the State in which this contract is to be performed prescribe; or

(2) Until 30 days after the insurer or the Contractor gives written notice to the Contracting Officer, whichever period is longer.

(c) The Contractor shall insert the substance of this clause, including this paragraph (c), in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain the insurance required in the Schedule or elsewhere in the contract. The Contractor shall maintain a copy of all subcontractors' proofs of required insurance, and shall make copies available to the Contracting Officer upon request.

(End of Clause)

B.3 STATEMENT OF WORK (SOW)

1.0 Description of Services

The Department of Veterans Affairs (VHA) VISN 6 has a requirement for the supply of medical grade liquid bulk oxygen at the Charles George VA Medical Center (CGVAMC), Asheville, NC. The Contractor shall provide a contractor-owned tank and back-up tanks as required.

1.1 Definitions and Acronyms

1.1.1 Contracting Officer (CO) - The CO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

1.1.2 Contracting Officer’s Representative (COR) - The COR is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. At the conclusion of the contract or when requested by the CO, the COR shall provide documentation to the CO. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the CO for action. shall be appointed via separate letter for this contract. The COR shall be responsible for the effective oversight of this contract to ensure satisfactory contractor performance and protect the public trust. A copy of the COR Appointment letter shall be provided to the Contractor after contract award and shall contain detailed information in regard to the COR and their associated duties, responsibilities and authorities.

1.1.2 Contractor Owned Equipment/Contractor-Acquired Property - property acquired, fabricated, or otherwise provided by the contractor for performing a contract.

1.1.4 Contractor Performance Assessment Reporting System (CPARS) - CPARS is a web-enabled application that collects and manages the library of automated Contractor Performance Assessment Reports (CPARs). A CPAR assesses a contractor's performance and provides a record, both positive and negative, on a given contractor during a specific period of time. Each assessment is based on objective facts and supported by program and contract management data, such as cost performance reports, customer comments, quality reviews, technical interchange meetings, financial solvency assessments, construction/production management reviews, contractor operations reviews, functional performance evaluations, and earned contract incentives.

1.1.5 Equipment - means a tangible item that is functionally complete for its intended purpose, durable, nonexpendable, and needed for the performance of a contract. Equipment is not intended for sale and does not ordinarily lose its identity or become a component part of another article when put into use. Equipment does not include material, real property, special test equipment or special tooling.

1.1.6 Government-furnished property (GFP) - means property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes contractor-acquired property if the contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

1.1.7 Government Property - Means all property owned or leased by the Government. Government property includes both Government-furnished property and contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

1.1.8 Indefinite Quantity Contract - An indefinite-quantity contract provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. The Government places orders for individual requirements. Quantity limits may be stated as number of units or as dollar values. The values stated in section B.2 are estimates only and are subject to change.

1.1.9 Loss of Government Property - means unintended, unforeseen or accidental loss, damage, or destruction of Government property that reduces the Government’s expected economic benefits of the property. Loss of Government property does not include occurrences such as purposeful destructive testing, obsolescence, normal wear and tear, or manufacturing defects. Loss of Government property includes, but is not limited to:

(a). Items that cannot be found after a reasonable search.

(b). Theft:

(c). Damage resulting in unexpected harm to property requiring repair to restore the item to usable condition; or (d). Destruction resulting from incidents that render the item useless for its intended purpose or beyond economical repair.

1.1.10 “Task-Order Contract” means a contract for services that does not procure or specify a firm quantity of services (other than a minimum or maximum quantity) and that provides for the issuance of orders for the performance of tasks during the period of the contract.

1.1.11 Task Order (TO) - An individual requirement for services issued against an existing contract.

1.2 Acronyms

This section lists acronyms that may be used in this Statement of Work and other parts of the solicitation.

2.0 General

This contract is all-inclusive. Prospective offerors should read the requirements carefully to ensure a complete understanding of the contract requirements to ensure their proposal includes all expenses and costs associated with performance related to the contract. The Government will not reimburse offerors due to a failure on the offeror’s part to consider all costs associated with performance on this requirement.

3.0 Summary of Requirements

The Contractor shall be responsible for the delivery of medical grade liquid bulk oxygen and Oxygen Storage Tanks to the Asheville VAMC. At a minimum, the contractor shall be responsible for providing all (to include, but not limited to) project management, labor, equipment, materials, hardware, software, special tooling, and transportation to ensure the successful performance of all requirements contained within this Statement of Work.

3.1 Bulk Oxygen

3.2 The contractor shall be responsible for the delivery medical-grade liquid oxygen. The contractor shall deliver all liquid oxygen orders within 24 hours of receiving request from the COR or Alternate COR’s. Additionally, a mutually agreeable delivery schedule for the filling of tanks may be established between the COR and the Contractor.

3.2.1 Tank(s) shall be filled to maximum functional capacity at each refilling within the limits of available funding at the delivery order level and or allowable variations IAW the defined terms of this contract.

3.2.2 Prior to first filling the contractor will verify, in writing, the accuracy of all gauges on contractor owned tanks. The Government may choose to exercise this option at its desire.

3.2.3 At the time of each delivery, contractor should provide a legible signed and dated written document that identifies the tank level prior to fill, the level after fill, and the quantity delivered. This document will be counter-signed by the facility representative supervising the delivery.

3.2.4 Prior to first filling, and annually thereafter, alarm set-point testing and written verification should be presented through the use of a qualified third-party expert per NFPA 99, latest edition, for contractor owned systems. Any code deficiencies in the Medical Center’s existing system, as defined by NFPA 50, 1.3.3, “Bulk Oxygen System”, must be identified by the contractor. A detailed explanation of these deficiencies must be presented in writing to the COR. Receipt of this written explanation must be signed for by the COR.

3.2.5 The contractor must provide 24-hour notice prior to delivery or upon mutual agreement between the COR and contractor, alternate ordering/delivery methods such as pre-scheduled deliveries, calling for tank level readings, installing a telemetry unit, etc. may be arranged. If for any reason the contractor is unable to deliver at the agreed upon day or time, the contractor shall provide 24-hour notice to the COR via email, so that the facility can initiate an alternate backup action. In accordance with the latest VHA Patient Safety Alert, all deliveries will be monitored by a qualified and trained technical representative that will be designated by each facility. Contractor will be provided with names and contact information of primary and back-up facility representatives. This applies to all deliveries regardless of time or day of execution.

3.2.6 Emergency delivery and/or repairs shall be provided within twenty-four (24) hours after receipt of Government notification. Contractor must respond to the facility by either telephone or email within one hour to confirm receipt of emergency notification to ascertain the nature of the emergency. Emergency status is determined by the Government when conditions are warranted, such as an actuated main bulk tank low level alarm, imminent alarm condition, or system leak.

3.2.7 Tank Sizes: Main Tank Size: 6,500 gallons Reserve Tank Size: 525 gallons The minimum capacity for the primary bulk oxygen tank and the reserve/backup tank. FTC is 265 Inches. Reorder is 120 Inches. Critical is 35 Inches. Empty is 20 Inches

3.3 Training

3.3.1 Prior to first filling, contractor should perform in-service training to include the following facets for contractor owned systems: the refill procedure, any preventive maintenance support requirements that may be needed from the medical center systems, and an explanation of all the volume alarm and low pressure set points. Contractor will provide written procedures and training for VA staff for protocols to accomplish emergency shutdowns or other sudden, unplanned termination of the refilling process. Contractor will provide 24/7 emergency contact name(s) and telephone number(s).

3.4 Contractor-Furnished Equipment

3.4.1 The contractor shall provide, install, and maintain bulk oxygen tank(s) with appropriate backup tank. The bulk system automatically switches between the main and reserve tanks as necessary to maintain optimal levels while allowing for expansion of gas. Through the duration of the contract, the contractor will be liable for the integrity, suitability, and safety of contractor owned tank(s) that will ensure compliance with applicable regulations, standards, and normal good practices. The tank capacity and reserve tank shown in the schedule are minimum capacities required. Manifold, liquid converter, alarm switch, regulator, valves, level indicator, and any other devices or connections required for proper tie-ins with the facility’s gas system will be furnished by the contractor, without cost to the Government. The contractor shall provide a digital indicator at the bulk site showing levels and pressure of the bulk tanks and it must be solar powered as there is no electrical power available at the bulk site. The telemetry monitoring will also be required to operate on solar generated power. The manifold or liquid converter will deliver gas at a pressure and rate of flow adequate to supply the system. Each liquid oxygen storage container should have an outlet that allows access for testing the purity of the oxygen.

3.4.2 All contractor-owned equipment shall be installed and maintained in accordance with NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, the latest edition, NFPA 99 Standard for Health Care Facilities, latest edition, and FDA’s Current Good Manufacturing Practices (CGMP) Regulations. The contractor shall comply with all OSHA standards and applicable safety requirements, including proper signage and use of personal protective equipment.

3.4.3 Contractor owned equipment shall be inspected, maintained and removed by the contractor without additional cost to the Government. (i.e., all installation, inspection and maintenance costs will be included in the contract’s monthly equipment rental fee for the applicable facility.) Contractor owned equipment will be kept in good operating condition and appearance, in accordance with applicable regulations, standards and normal good practices. The contractor will be provided reasonable access to the bulk oxygen systems for this purpose.

3.4.4 The contractor will provide a digital indicator at the bulk site showing levels and pressures of the bulk tanks. The indicator must be solar powered as there is no electrical power available at the bulk site. Telemetry monitoring will also be required to operate on solar generated power. Telemetry monitoring may be provided.

3.4.5 Should the existing tanks be deemed unserviceable, the Asheville VAMC requires installation of contractor owned equipment and provides a suitable location and foundation for the installation of the contractor owned bulk oxygen tank(s). Additionally, the facility will provide a facility-maintained alarm system. The contractor shall assist in hooking up the contractor owned equipment to the facility- maintained alarm system consist with NFPA 55 & 99 code requirements. The telemetry system and digital indicator installed by the contractor should be solar powered. If the contractor’s equipment replaces equipment already in use, the exchange of equipment will be accomplished without interruption of gas supply to the using facility. Contractor- installed equipment should remain the property of the contractor and will be removed upon termination of the contract, at the Contractor’s expense, when directed by the COR and in full cooperation with any succeeding contractor so as to avoid interruption of gas supply.

3.4.6 No guarantee is given or implied that data included in the schedule regarding contractor owned equipment currently located at the facilities is complete and accurate as to the factors affecting the cost of furnishing and installing the required contractor owned tanks and appurtenances.

3.5 Transition/Continuity of Services

3.5.1 To permit orderly transition from one contractor to another or in the event that the government elects to replace contractor owned equipment with government owned equipment, the incumbent contractor should continue to honor the contract’s monthly equipment rental fee and bulk oxygen contract price for a maximum of ninety days beyond the scheduled expiration of the contract period, unless transition from one contractor to another is completed prior to the ninety-day transition period. For any partial month, the contractor will prorate the monthly equipment rental fee accordingly and will continue to maintain its equipment during this transition period.

4.0 Quality Assurance Specifications and Requirements

4.1 All medical gas manufacturers and fillers of medical gases shall be registered with FDA as drug manufacturers. All oxygen shall be manufactured, processed, packed, transported, and stored according to FDA’s Current Good Manufacturing Practices (CGMP) regulations and all labeling shall comply with FDA’s labeling regulations (21 CFR Part 201).

4.2 All liquid bulk oxygen delivered under the contract shall be medical-grade, meeting or exceeding the standards cited in the current edition of the United States Pharmacopoeia/National Formulary (U.S.P.).

4.3 A valid certificate of analysis will be provided with each delivery of liquid oxygen. The certificate will include, at a minimum:

a) Supplier’s name and complete address

b) Name of the Product (i.e. Oxygen U.S.P.)

c) An Air Liquefaction Statement where appropriate

d) Lot number or other unique identification number

e) Actual analytical results for full U.S.P. monograph testing. (A statement that only states that the product meets the minimum purity of 99.5%, etc. is not acceptable.)

f) Test method used to perform the analysis. (A statement such as “Meets U.S.P.

specifications” is not acceptable; nor would “Tested via Servomex” be acceptable since the specific model number is not provided.)

g) Signature of authorized supplier representative and date.

4.4 Material Safety Data Sheets will be provided to the facility COR upon request.

4.5 A copy of all inspection reports should be provided to the facility COR upon the completion of any contractor owned or government owned bulk oxygen system inspections that are required by regulation.

4.6 All contractor-owned equipment shall be maintained or repaired in accordance with NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, latest edition, and FDA’s Current Good Manufacturing Practices (CGMP) Regulations.

5.0 Applicable Regulations & Standards

5.1 The following is a list of some of the regulations and standards that are applicable to this contract. The list is not comprehensive, and the contractor is responsible for ensuring that all products, equipment, and services provided under the contract are in compliance with applicable Federal, state, and local regulations. If applicable, the editions in effect as of the date of this solicitation are listed. Contractor is responsible for remaining compliant with any future revisions that are effective at the time of contract performance.

5.2 Title 21, Code of Federal Regulations, Parts 210 & 211 - CGMP regulations for supplying medical grade bulk oxygen.

5.3 29 CFR 1910.104 - Applies to the installation of bulk oxygen systems on industrial and institutional consumer premises 49 CFR – Transportation

5.4 Federal Food, Drug, and Cosmetic Act

5.5 NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, 2001 Edition NFPA 99: Standard for Health Care Facilities, 2002 Edition U.S.P. 23

5.6 NMR waiver is on file

6.0 Invoicing & Payment

The Contractor shall submit invoices monthly in arrears, covering the products and/or services performed under this contract for the period covered. All invoices shall be submitted electronically to the Austin Finance Center. Invoices shall contain the following information:

Contract Number Purchase Order Number Name of Vendor Invoice Number Period Covered Total Price

7.0 Licensing, Authorization, And Selling Permissions

7.1 If the Contractor is the manufacturer of the medical grade bulk oxygen it places into the medical gas cylinders being supplied under this contract, it shall provide verification on an annual basis, that it holds current licensing, permits, certifications, or registrations required by the FDA and the states in which this contract is performed.

7.2 If the Contractor is not the manufacturer of the medical grade bulk oxygen that are placed into medical gas cylinders being supplied under this contract, the Contractor must provide evidence of the medical gas manufacturer’s current licenses, permits, certifications, or registrations required by the FDA in the states in which this contract is performed, as well as an executed copy of the resellers agreement within ten (10) calendar days of contract award affirmatively demonstrating that the Contractor has authorization by the manufacturer to resell the medical gas and to rent the medical gas cylinders that the Contractor is providing under this contract. In addition, the Contractor shall provide annual updates to any agreements it has with the medical gas manufacturer and medical gas cylinder provider affirmatively demonstrating that the Contractor has authorization by the manufacturer to resell the medical gas and to rent the medical gas cylinders that the Contractor is providing under this contract. In the event of a change in the manufacturer, the Contractor shall provide a minimum of 30 days advance notification, or at the time it is known, to VA of the change in manufacturer, and shall provide evidence of the new medical gas manufacturer’s current licenses, permits, certifications, or registrations required by the FDA and the states in which this contract is performed. The Contractor shall also provide a copy of its signed agreement with the new manufacturer demonstrating that the Contractor has authorization by the manufacturer to resell the medical grade bulk oxygen and to rent the medical gas cylinders that the Contractor intends to provide under this contract.

7.3 Throughout the term of this contract, Contractor shall maintain all federal, state, and local licenses applicable to the Contractor, as well as any required FDA certifications. Contractor must also provide, annually, verification that the manufacturer from which it obtains the medical grade bulk oxygen placed into the medical gas cylinders provided to VA under this contract holds current licensing, permits, certifications, or registrations required by the FDA and the states in which this contract is performed.

E.1 INSTRUCTIONS TO QUOTERS

Note that FAR part 12.201-1 Simplified procedures will be used. A contractor may be eliminated from consideration without further exchanges if technical and/or pricing quotes are not among those Quoters considered most advantageous to the Government based on a best value determination.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

(1) Submission Of Quotes: Quoters shall submit their quote via email to Harold McQuillia at Harold.McQuillia@va.gov at or before the exact time specified in this solicitation. At a minimum, quotes shall include the following—

(a) Quote Form (Standard Form 1449): Completed, signed and dated Standard Form (SF) 1449 with the name, address, telephone number of the Quoter, and their Unique Entity Identifier (UEI);

(b) Pricing: Pricing shall be submitted as requested in accordance with Section B, Price/Cost Schedule. Total price (including all options) will be evaluated by the Government; proposed prices should reflect a clear understanding of the requirements and commensurate with the Performance Work Statement (SOW).

(c) Quoters Representations and Certifications: All quoters shall be registered and current in the System for Award Management (SAM). Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov. All quoters must complete responses to provisions that require Quoter completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)), Quoters are required to have an active Federal Government contracts registration in SAM when they submit a quote and at the time of award.

All quoters must be a verified Service-Disabled Veteran Owned Small Business (SDVOSB) vendor at the time of quote submittal. To be considered an SDVOSB, the company must be listed as certified in the SBA database, https://sba.gov/.

All quoters shall complete VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION). VAAR clause 852.219-75 must be completed, signed, and returned with the quote. The clause may not be altered. The Government will not consider quotes for award that do not provide a properly completed VAAR clause 852.219-75, and all such responses will be deemed ineligible for evaluation and award.

(d) Technical: Quoters shall submit a written technical proposal that demonstrates the ability to fully perform the requirements as outlined in the SOW. The quoter shall identify any subcontractors proposed under this solicitation. All technical elements applicable to the utilization of subcontractors must be addressed in the technical quote and detail provided. The Technical Proposal must not contain any pricing information. The technical quote should be as detailed as necessary to fully explain the proposed methods and rationale; it should reflect a clear understanding of the nature of the work being undertaken. The technical quote shall include information on how the project is to be organized, staffed, and managed. Submit the Technical Proposal as a PDF file identified as the Technical Proposal.

In the event the Quoter is not the manufacturer, the Quoter must provide manufacturer-approved language that will be included in its product service agreement between the Quoter and the manufacturer (or a copy of a previously executed agreement under a different acquisition between the quoter and manufacturer of the medical grade bulk oxygen) that affirmatively demonstrates that the quoter will be (or has been) authorized by the manufacturer to resell the manufacturer’s medical grade bulk oxygen under a federal contract. In lieu of this language, a letter from the manufacturer affirmatively indicating that it will authorize the quoter to resell the gas under this contract will be acceptable. Failure to provide this evidence may render the quote incomplete, and the government reserves the right not to further evaluate incomplete quotes or consider them for award.

(e) Past Performance: Quoters shall submit a narrative describing their specific past performance providing BULK OXYGEN TANK RENTAL similar to the services required in this solicitation. Provide up to three (3) relevant contracts performed within the last five (5) years that demonstrate your company’s ability to perform these services successfully. For each reference, include the following information: Contract number, Description of specific tasks performed, Geographic location of contract performance, Dates of contract performance, indicate if the referenced contract was performed by the Quoter or a proposed subcontractor, State if the Quoter or subcontractor was the prime contractor or a subcontractor, and Name, phone number, and email address of a point of contact who can verify contract performance.

Failure to comply with these instructions and provide all requested documents will result in quotes being rejected without further evaluation.

(2) Site Visit: A formal site visit WILL NOT BE conducted. Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(3) Contract Award: The Government intends to evaluate quotes and award a contract in accordance with the Revolutionary FAR Overhaul Part 12 policies and procedures for the streamlined acquisition of commercial items and services. The Government may reject any or all quotes if such action is in the public interest, accept other than the lowest quote, and waive informalities and minor irregularities in quotes received.

(4) Explanation To Unsuccessful Quoters: In accordance with Revolutionary FAR Overhaul 12.301, award notices will comply with the posting requirements in FAR subpart 5.3.

(5) Award Basis and Evaluation Method: Award will be made in accordance with the Revolutionary FAR Overhaul Part 12, Simplified Acquisition Procedures. The Government intends to issue an award to the responsible quoter whose quote is determined to be most advantageous to the Government, based on a best value determination considering technical capability, past performance, and price.

Evaluation Factors - The following factors apply to this procurement:

Factor 1 Technical Capability Factor 2 Past Performance Factor 3 Price

The Government will evaluate each quote for completeness and compliance with all instructions of this solicitation. Quotes will be evaluated based on the factors outlined below.

Factor 1 - Technical: The quote will be evaluated based on how well the proposal meets and/or exceeds the requirements in the performance work statement. The Government reserves the right to select a quote that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. The Government will evaluate the quoter’s ability to meet the following requirements of the solicitation:

· Quoter shall be evaluated based on their technical capability and approach for completing the requirements in the SOW. Evaluation will include but not limited to the firm’s ability to provide the full range of services as outlined in the SOW. This comprises of management and operation (safety procedures, staff training plans etc.) to include start up time needed between notice of award and start of service.

· Capability to Perform - Offeror must demonstrate that it currently possesses or can obtain the personnel, equipment, standards, work processes, licenses/permits/certifications, and general resources to accomplish all requirements of the .

· Provide a detailed Contingency Plan outlining continuation of services in the event of issues with personnel, contractor equipment, production facility failure, or any circumstance that would impact the contractor’s ability to successfully perform the services and/or requirements in the SOW.

· All contractor-owned equipment shall be installed and maintained in accordance with NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, the latest edition, NFPA 99 Standard for Health Care Facilities, latest edition, and FDA’s CGMP Practices Regulations. The contractor shall comply with all OSHA standards and applicable safety requirements, including proper signage and use of personal protective equipment. Title 21, Code of Federal Regulations, Parts 210 & 211 - CGMP regulations for supplying medical grade oxygen. 29 CFR 1910.104 - Applies to the installation of bulk oxygen systems on industrial and institutional consumer premises 49 CFR – Transportation. Federal Food, Drug, and Cosmetic Act. NFPA 50: Standard for Bulk Oxygen Systems at Consumer Sites, 2001 Edition NFPA 99: Standard for Health Care Facilities, 2002 Edition U.S.P. 23 Factor 2 - Past Performance: The past performance evaluation will assess the relative risks associated with a quoter’s likelihood of success in fulfilling the solicitation’s requirements as indicated by the quoter’s record of past performance. The past performance evaluation may be based on the contracting officer’s knowledge of the quoter’s past performance, the Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/, or any other reasonable basis.

Factor 3 - Price: Price will be evaluated to determine fairness and reasonableness in accordance with Revolutionary FAR Overhaul Part 12.204. The total evaluated price will be the sum of all line items required under this solicitation. The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum. Evaluation of the price for the option period under FAR 52.217-8 will be accomplished by adding six months of the quoter's price for the last potential period of performance under this contract. The evaluation of options does not obligate the Government to exercise the option(s).

(6) Technical Questions: Quoters should submit all technical questions regarding this solicitation to the Contracting Officer in writing, via email, to Harold McQuillia at harold.mcquillia@va.gov on or before 12 pm EST, September 7th, 2026. Questions will be answered via an amendment to this solicitation. No telephone inquiries will be considered.

Address Subject Line: BULK OXYGEN TANK RENTAL ASHEVILLE VAMC 36C24626Q0891.

(7) Due Dates: All quotes shall be submitted by 12:00 PM, EST, September 11th, 2026, via email to Harold McQuillia via email to harold.mcquillia@va.gov BULK OXYGEN TANK RENTAL ASHEVILLE VAMC 36C24626Q0891.

BULK OXYGEN TANK RENTAL ASHEVILLE VAMC 36C24626Q0891 QUESTIONS

1. TYPE OF CONTRACT: As the NAICS for this RFQ is 325210 Industrial Gas Manufacturing, please confirm whether this is a Service Contract or a Supply Contract.

Supply contract.

2. CURRENT CONTRACT: What is the current contract number for this opportunity?

36C24626P0574

3. FOB DESTINATION: Please confirm that the contract resulting from this solicitation will be FOB Destination.

Yes, it will be FOB destination.

4. CONTROLLED UNCLASSIFIED INFORMATION (CUI): Will the contract resulting from this solicitation include any CUI (or any other term/acronym that refers to sensitive contract material within in the VA) – as it pertains to a Cybersecurity Maturity Model Certification (CMMC) for federal contractors?

Unknown.

5. TANK / USAGE INFORMATION:

Tank sizes were not identified in the SOW or in the provided CLINs. Will the GOV please confirm the main and reserve tank sizes (in gallons)?

Main Tank Size: 6,500 gallons Reserve Tank Size: 525 gallons

What are the current tank set points (in inches) for FULL TRYCOCK, REORDER POINT, REFILL POINT, & LOW-LEVEL ALARM? Pictures of each tank’s placard/gauge will typically capture this info.

FTC is 265 Inches Reorder is 120 Inches Critical is 35 Inches Empty is 20 Inches

What is the average daily oxygen usage (in inches)?

4 to 5 Inches in a 24-hr. period.

When was the most recent annual inspection of the tank, and will the GOV provide a copy of this report?

12/16/2025 and expires 12/31/2027 Evergreen paperwork with Maintenance Supv. On tank sticker “Inspection Record of Vendor” by Alde on 02/2026

Has there been any history of vaporizers icing up due to high volume?

Unknown.

Are there any planned construction projects on site that may hinder delivery access?

Not currently.

Approximately, how often is delivery required (e.g., weekly/monthly/etc.)?

Monthly – Varies by Telemetry.

What is the primary metric utilized to initiate Bulk Oxygen resupply? Does the facility call in requests or is telemetry the primary function to initiate resupply based on set tank points (e.g., when the levels hit the reorder or refill point)?

On Telemetry to the Critical stage – Around 1 time per month.

6. TELEMETRY REQUIREMENT: The installation and monitoring of telemetry services is mentioned several times in the SOW (including “if a telemetry unit is required to be installed” while also notating the…