36C24626Q0683.docx

36C24626Q0683

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1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24626Q0683 06-16-2026 Harold McQuillia 757-315-3430 06-30-2026 12pm

EDT

Harold McQuillia harold.mcquillia@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X X 541690 $19 Million N/A X Department of Veterans Affairs Salem VAMC 1100 Tunnel Road Salem VA 24153 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page

RADIATION PHYSICS SUPPORT SERVICES

Period of Performance: 10/8/2026 - 10/7/2027 See Section B2 for the Schedule of Services.

See Section B3 for the Performance Work Statement (PWS).

See Section E1 for the Instructions to Offerors.

See CONTINUATION Page X X Harold McQuillia Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C246 Harold McQuillia harold.mcquillia@va.gov Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Physicists Services for Radiation Safety Program in accordance with the Performance Work Statement for the Salem VA Medical Center Contract Period: Base POP Begin: 10-08-2026 POP End: 10-07-2027 PRINCIPAL NAICS CODE: 541690 - Other Scientific and Technical Consulting Services PRODUCT/SERVICE CODE: Q522 - Medical - Radiology

On –Call Emergency Services (Telephonic Only) Contract Period: Base POP Begin: 10-08-2026 POP End: 10-07-2027

Emergency Site Visit (Not to Exceed (NTE) $1,500.00) Contract Period: Base POP Begin: 10-08-2026 POP End: 10-07-2027

Physicists Services for Radiation Safety Program in accordance with the Performance Work Statement for the Salem VA Medical Center Contract Period: Option 1 POP Begin: 10-08-2027 POP End: 10-07-2028

On –Call Emergency Services (Telephonic Only) Contract Period: Option 1 POP Begin: 10-08-2027 POP End: 10-07-2028

Emergency Site Visit

Contract Period: Option 1 POP Begin: 10-08-2027 POP End: 10-07-2028

Physicists Services for Radiation Safety Program in accordance with the Performance Work Statement for the Salem VA Medical Center Contract Period: Option 2 POP Begin: 10-08-2028 POP End: 10-07-2029

On –Call Emergency Services (Telephonic Only) Contract Period: Option 2 POP Begin: 10-08-2028 POP End: 10-07-2029

Emergency Site Visit

Contract Period: Option 2 POP Begin: 10-08-2028 POP End: 10-07-2029

Physicists Services for Radiation Safety Program in accordance with the Performance Work Statement for the Salem VA Medical Center Contract Period: Option 3 POP Begin: 10-08-2029 POP End: 10-07-2030

On –Call Emergency Services (Telephonic Only) Contract Period: Option 3 POP Begin: 10-08-2029 POP End: 10-07-2030

Emergency Site Visit

Contract Period: Option 3 POP Begin: 10-08-2029 POP End: 10-07-2030

Physicists Services for Radiation Safety Program in accordance with the Performance Work Statement for the Salem VA Medical Center Contract Period: Option 4 POP Begin: 10-08-2030 POP End: 10-07-2031

On –Call Emergency Services (Telephonic Only) Contract Period: Option 4 POP Begin: 10-08-2030 POP End: 10-07-2031

Emergency Site Visit

Contract Period: Option 4 POP Begin: 10-08-2030 POP End: 10-07-2031

B.3 PERFORMANCE WORK STATEMENT (PWS)

1. INTRODUCTION: The Veterans Health Administration (VHA), Radiology and Nuclear Medicine Service of the Salem VA Medical Center, located at 1970 Roanoke Blvd., Salem, Virginia requires services of a Board Certified / Board Eligible M.S. or Ph.D. in Health Physics or a qualified medical physicist from an accredited University to perform radiation protection surveys on all diagnostic x-ray equipment tubes and x-ray tube for the Radiology and Nuclear Medicine Service located at the Salem VA Medical Center.

The Physicist must provide documentation of certification by one of the following boards: American Board of Radiology, American Board of Health Physics, or American Board of Medical Physics; contractor shall be insured and licensed to provide services in the geographic area covered in the scope of work.

2. SCOPE: The contractor shall be available, via telephone, to provide emergency telephone services during working hours. Response must be within one hour of request for assistance as needed. The contractor shall provide telephone consultation regarding radiation safety to the Radiation Safety Officer (RSO) or designee as needed within three (3) hours of notification by the RSO or designee. This program will adhere to the requirements and expectations of the Joint Commission, The VHA’s National Health Physics Program (NHPP), the American College of Radiology (ACR) and the internal requirements of the Salem VAMC.

3. CONTRACTOR DUTIES AND RESPONSIBILITIES:

3.1 The physicist will work with the facility’s Radiation Safety Officer (RSO) or his designee in the establishment and maintenance of a comprehensive x-ray compliance safety program. This program will adhere to the requirements and expectations of the Joint Commission, The VHA’s National Health Physics Program (NHPP), the American College of Radiology (ACR) and the internal requirements of the Salem VAMC.

3.2 The contractor shall perform an annual survey (not more than 14 months) of all diagnostic x-ray equipment in accordance with regulatory bodies such as the Joint Commission and ACR.

3.3 The physicist shall perform all work with his own equipment and shall provide a current certificate of calibration with the final report.

3.4 The contractor is expected to provide two (2) copies of the physicist report to the RSO within thirty (30) days of the completion of the work. Electronic reports may supplement the signed, original reports.

3.5 When a major repair is required on an x-ray unit or a replacement of a major certified component between physicist visits, the physicist will perform acceptance testing within 24 hours after notification, prior to first patient use.

3.6 The contractor will be available for consultation by phone and email for issues such as patient and staff radiation exposures, radiation safety issues, machine QA, etc.

3.7 The contractor will assist in the review of CT protocols for optimization on at least a calendar year basis. The contractor physicist will review the QA program for each CT unit on at least a calendar year basis. The contractor will perform dose measurement of up to three (3) protocols per CT unit, selected by the facility’s RSO or his designee, as benchmarks references.

3.8 The contractor will inspect x-ray equipment prior to the first clinical use of NEW or RELOCATED systems as per VHA’S NHPP guidelines. This needs to be performed in a timely manner (within two (2) business days of notification) and completion of system setup unless previous arrangements are made with BioMed personnel.

3.9 Upon being given adequate notice, the contractor will provide radiation safety lectures or x-ray machine orientation to Salem VA personnel. Examples would be physicians needing addition instruction on fluoroscopy safety features on c-arm machines or fluoroscopy safety training to physicians and staff.

4. Miscellaneous Test/Evaluations (Radiography, Fluoroscopic, CT):

Prepare and supply tables of patient radiation exposure for representative examinations. These tables shall be prepared using measured radiation output data, measured in accordance with the appropriate ACR Technical Standards and the Salem VAMC will provide imaging techniques. These results shall he compared with the appropriate guidelines and or recommendations when they are available.

4.1 The survey of x-ray producing equipment shall include the following items:

4.1.1 Diagnostic x-ray equipment (ALL TYPES):

This survey is to include:

Light beam to x-ray beam alignment. Accuracy of beam size indicators.

Performance of radiographic and fluoroscopic collimators. Output versus kVp, mAs and distance Checks on interlocks, timers, and exposure switches Itemized checklist of equipment standards of various agencies CR imaging plates imaged at least annually for uniformity Annually image grids used for mobile examinations Review QA testing of the CR readers, including accuracy of the exposure index

4.1.2 Radiographic units:

Timer accuracy kVp accuracy Reproducibility of kVp time and output mA linearity Accuracy of distance indicators Half-value layer determination and appropriateness of total filtration Test the AEC response over the range of patient thickness Testing of CR readers Reviews ESEs, for a standard size patient, compared to DRLs and achievable doses for common radiographic exams.

4.1.3 Fluoroscopic units:

kVp accuracy Exposure rate vs kVp, mA set Exposure rate in auto brightness mode through use of appropriate phantoms Low contrast resolution of the imaging system High contrast resolution of the imaging system Half-value layer determination and appropriateness of total filtration Evaluation of output in other imaging modes Record doses for spot images Record accuracy of the displayed air kerma and kerma area product for fluoroscopic units Output testing of mobile fluoroscopic units, documenting modes set (ie: mag mode, frame rate and normal/lose dose rate) Record fluoroscopic outputs in various modes Appropriate indices of patient dose, measured by a physicist at clinical used technical factors, must be posted near the controls of each fluoroscopic unit. Indices include typical and maximum entrance skin dose or air kerma rate for each fluoroscopic mode of operation (e.g. pulse rate and magnification mode). For each image recording mode use clinically these include entrance skin dose or air kerma per image or the entrance skin dose or air kerma per second of imaging (e.g. cinefluorography in the Cardiac Cath Lab) for a patient of typical thickness.

Testing of fluoroscopes conforms to ACR technical standard; dose metrics measured for fluoroscopic and image recording modes used clinically for standard patient phantom and maximal output? (VHA Handbook 1105.04, Item 11a)

4.1.4 CT equipment performance and compliance testing:

Accuracy of positioning lasers/lights Slice thickness accuracy Table-incrementing accuracy Noise levels of the systems (head and body modes) High contrast resolution (head and body modes, various slice thicknesses) Low contrast resolution (head and body modes, various slice thicknesses) Image uniformity of the system in head and body modes Determination of contrast scaled Determination of CT number linearity Verify relative independent of absolute CT number with respect to subject size and kVp General image quality with regards to imaging artifacts General safety of the unit.

4.1.5 CT Dosimetry measurements:

Physical location of acrylic phantom (32cm body and 16cm head) kVp mA Scan time Scan diameter Slice thickness Document the measurement of computed tomography dose index (CTDI-vol) for CT scanners using phantoms representing and adult abdomen and an adult head.

Document the assessment of the accuracy of the indicated CTDI-vol for both CT scanners.

5. Annual Review of X-Ray QC Program

5.1 Establish personnel exposure investigational levels that, when exceeded will initiate a prompt investigation by the RSO of the cause of the exposure and a consideration of actions that might be taken to reduce the probability of recurrence.

5.2 It may be necessary for the Imaging Service to contact the contractor for support services. Contractor shall be available to the RSO within three (3) hours of notification by the RSO (or designee).

5.3 Reviews all Quality Control/Quality Assurance records performed in Nuclear Medicine.

5.4 The Contractor shall check laboratory areas and hot lab with appropriate instrumentation.

5.5 Contractor shall provide support services, as requested by the RSO, relating to problems (exposures, spills, and disposal), equipment changes and regulation changes.

5.6 Contractor shall provide technical direction and makes recommendations to the RSO on controls and procedures of radionuclides requested by Investigators and other uses at Medical Center.

5.7 Contractor shall provide technical guidance in the disposition of all radioactive waste and inspect all records of radiation use and disposal and certify to the RSO that all such materials have been disposed of in accordance with all regulatory agencies’ policies.

5.8 Contractor shall review NHPP licensing specifications on a regular basis with regard to current and new regulation required by NRC. Contractor shall provide technical direction to the RSO in the development of VAMC safety manual changes to assure safety manual procedures are in accordance with NRC licensing specifications at all times. Contractor shall verbally notify RSO of any violations at the time of visit. A review of all areas for violation of non-compliance of NHPP licensing regulations shall be reported and documented to the RSO. This written report is due by the fifth (5th) working day after the date of the visit.

5.9 Contractor shall attend Radiation Safety Committee Quarterly Meeting and review minutes for completeness and accuracy.

5.10 Contractor shall review records of quality control and corrective actions taken for any equipment used for detecting and measurement of radioactivity. Contractor shall review and oversee the quality assurance program in Nuclear Medicine, ensuring it is consistent with all regulatory agencies’ requirements. Any deficiencies shall be verbally communicated to the RSO at the time of discovery followed by a written report within twenty (20) calendar days.

5.11 Contractor shall review VAMC Quality Control Procedures for two (2) Gamma Cameras, one (1) well/uptake probe, one (1) dose calibrator to ensure compliance with established NHPP and other appropriate standards. Any discrepancies shall be verbally reported to the RSO at the time of the visit, followed by a written report within twenty (20) calendar days of discovery so that corrective action can be initiated by the VAMC.

5.12 Contractor shall review all required ALARA audit in accordance with establish policies, procedures, regulations, and statutes required by Nuclear Regulatory Commission.

5.13 Contractor shall perform Dose Calibrator Linearity at least quarterly in Nuclear Medicine.

5.14 Contractor shall perform Dose Calibrator Calibration and Accuracy at least annually in Nuclear Medicine.

5.15 Contractor shall perform Well Counter/Thyroid Probe Chi Square at least quarterly in Nuclear Medicine.

5.16 Contractor shall perform Well Counter/Thyroid Probe Efficiency at least annually in Nuclear Medicine.

5.17 Contractors conduct an inventory and perform wipe tests of sealed sources in Nuclear Medicine at least quarterly. A written report shall be provided to the RSO, within twenty (20) calendar days after date the Inventory wipe test was accomplished, documenting any deficiencies and recommendations for corrective action. Contractor shall provide the RSO, a summary of all work performed under the contract, including recommended corrective actions and support services. Report is due by the fifth (5) workday of the month which follows the month the work was done.

5.18 Contractors must provide documentation that their on-site health physicist has completed an NRC recognized training course, specific to changes included in the new Part 20 of the NRC regulation.

5.19 Contractor shall provide the Imaging Support Team (Nuclear Medicine) a comprehensive radiation protection safety survey of this facility.

5.20 Contractor shall provide approximately one hour of education training sessions during each visit.

5.21 Contractor shall provide support services by phone, fax, or e-mail at a no additional charge.

5.22 Contractor shall monitor, analyze, and identify over-exposures, and provide annual ALARA reviews of Individual radiation dosimetry reports for monthly and quarterly body badges, waist badges, and TLD ring badges.

5.23 Contractor shall follow the protocols for performing diagnostic x-ray protection surveys at all times.

5.24 Contractor shall follow the protocols for performing diagnostic x-ray protection surveys at all times.

5.25 Contractor will ensure accuracy of displayed dose metrics (e.g., CTDIvol, AK, DAP, EI) is assessed.

5.26 Contractor will review the technical QA program for x-ray imaging at least annually.

5.27 Contractor will review CT protocol dose optimization program annually.

5.28 Contractor will review CT QA program (including daily testing of uniformity, CT number accuracy, and noise) annually.

6. Personnel Qualifications: All health physicists performing services under the contract shall be certified by one of the following boards: American Board of Radiology, American Board of Health Physicist or American Board of Medical Physics. Certification must be maintained throughout the contract performance period. Health physicists shall possess a Master of Science or Doctorate in health physics from an accredited university. Personnel must also have experience in hospital medical physicist. Documentation of the aforementioned personnel qualifications must be submitted with offer.

7. Comprehensive Service:

7.1 The contractor shall provide comprehensive reports documenting their performance of services in support of the Nuclear Regulatory Commission’s ALARA Program.

7.2 The contractor shall audit radiation worker’s exposure history. Audits shall include reviews of exposure records, analysis of the highest exposure in each service and shall provide written recommendations to the RSO.

7.3 Contractor shall conduct all NRC required radiation training of VA employees, including radiation safety training.

7.4 Contract shall review all required licenses.

7.5 Contractor shall provide for the calibration and linearity of dose calibrators.

7.6 Contractor shall provide all survey meter calibrations.

7.7 Contractor shall calculate and provide patient dose measurements for diagnostic radiology and nuclear medicine.

8. Performance:

8.1 The majority of work determined under this contract shall be performed during the Medical Center’s normal administrative working hours of 08:00am to 04:30pm, Monday through Friday excluding Federal holidays.

8.2 There may be times when the contractor may be needed after regular working hours.

8.3 All work shall commence within twenty-four (24) hours after receipt of telephonic, written, or verbal notification and will proceed progressively without undue delay.

8.4 All work shall be performed by competent technicians, experienced and qualified to work on the specific equipment.

8.5 All work performed shall be in accordance with established commercial practices.

8.6 Contractor’s representative shall report to the Radiation Safety Officer prior to starting all services and upon completion of services. In order the certify payment requests, the representative must leave with the RSO a complete report of the type of services rendered.

9. Annual Health Physics Requirements: Contractor shall provide the RSO an annual summary of work performed under the contract, including recommended corrective actions and support services. Contractor shall perform an annual review of VAMC radiation safety policies and procedures to assure compliance with all applicable laws, regulations, and statutes governing the facility’s NHPP license. This review shall be conducted during the month of May during the contracting period. A written report documenting any deficiencies and recommendations for corrective action shall be provided to the RSO no later than June 30th of the contract period. The current inventory of x-ray producing equipment is listed below along with other equipment that will be subject to physicist inspection. The statement of work will be amended as necessary to reflect new or modified equipment or changes in regulatory requirements and expectations.

MRI Scanner x 2

CT Scanner x 2

Radiographic Room x 4

R/F Room x 2

Portable Radiographic Unit x 3

Cardiac Cath Lab x 1

Mobile C-Arm x 4

Dental Unit x 9

Quarterly Audits x 4

Emergency Services x 1

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B.4 SPECIAL CONTRACT REQUIREMENTS

1.0 WORK HOURS or HOURS OF OPERATION

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

Normal working hours are Monday through Friday, 8:00am – 4:30pm, excluding federal holidays which are as follows:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Any other day specifically declared by the President of the United States to be a federal holiday.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

2.0 BACKGROUND INVESTIGATIONS

A full background check is not required for this position, however all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility. Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements.

All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform the requirement in the performance work statement is Special Agency Check (SAC). This requirement is applicable to all subcontractor personnel requiring the same access. Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements.

3.0 BILLING AND PAYMENT: The contractor shall submit invoices electronically in accordance with VAAR Clause 852.232-72, Electronic Submission of Payment Requests, via VA’s Electronic Invoice Presentment and Payment System. (See Web site http://www.tungsten-network.com/us/en/veterans-affairs-us/ )

All contractors shall be registered as a vendor to submit invoices in accordance with the Department of Veterans affairs e-Invoicing System at time of award.

4.0 CONTRACT ADMINISTRATION: Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF.

Key Personnel:

Contracting Officer’s (CO) Harold L. McQuillia, CO Department of Veterans Affairs Network Contracting Office (NCO) 6 100 Emancipation Drive, Building 27 Hampton, Virginia 23667 Tel: 757-315-3430 Fax 757-728-3132 harold.mcquillia@va.gov

Point of Contact (POC)

TBD

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SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of Clause)

C.2 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days of contract expiration; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.3 52.222-90 ADDRESSING DEI DISCRIMINATION BY FEDERAL CONTRACTORS (DEVIATION APR 2026) (a)Definitions. As used in this clause— Program participation means membership or participation in, or access or admission to: training, mentoring, or leadership development programs; educational opportunities; clubs; associations; or similar opportunities that are sponsored or established by the contractor or subcontractor.

Racially discriminatory diversity, equity, and inclusion (DEI) activities means disparate treatment based on race or ethnicity in the recruitment, employment (e.g., hiring, promotions), contracting (e.g., vendor agreements), program participation, or allocation or deployment of an entity's resources.

(b) In connection with the performance of work under this contract, the Contractor agrees as follows:

(1) The Contractor will not engage in any racially discriminatory DEI activities;

(2) The Contractor will furnish all information and reports, including providing access to books, records, and accounts, as required by the Contracting Officer, for purposes of ascertaining compliance with this clause;

(3) In the event of the Contractor's or a subcontractor's noncompliance with this clause, this contract may be canceled, terminated, or suspended in whole or in part, and the Contractor or subcontractor may be declared ineligible for further Government contracts;

(4) The Contractor will report any subcontractor's known or reasonably knowable conduct that may violate this clause to the Contracting Officer and take any appropriate remedial actions directed by the Contracting Officer; and

(5) The Contractor will inform the Contracting Officer if a subcontractor sues the Contractor and the suit puts at issue, in any way, the validity of this clause.

(6) The Contractor recognizes that compliance with the requirements of this clause are material to the Government's payment decisions for purposes of 31 U.S.C. 3729(b)(4).

(c) The Contractor must include the substance of this clause, including this paragraph (c), in subcontracts at any tier, including those for commercial products and commercial services, except those where the place of delivery or performance is outside the United States.

(End of Clause)

C.4 VAAR 852.204-72 PERSONNEL VETTING AND CREDENTIALING (DEVIATION) (MAR 2026)

(a) Definitions. As used in this clause – VA Information system is the same as information system and means, pursuant to 38 U.S.C. 5727, a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information whether automated or manual.

VA sensitive information means all VA data, on any storage media or in any form or format, which requires protection due to the risk of harm that could result from inadvertent or deliberate disclosure, alteration, or destruction of the information and includes sensitive personal information. The term includes information where improper use or disclosure could adversely affect the ability of VA to accomplish its mission, proprietary information, records about individuals requiring protection under various confidentiality provisions such as the Privacy Act and the HIPAA Privacy Rule, and information that can be withheld under the Freedom of Information Act. Examples of VA sensitive information include the following: individually-identifiable medical, benefits, and personnel information; financial, budgetary, research, quality assurance, confidential commercial, critical infrastructure, investigatory, and law enforcement information; information that is confidential and privileged in litigation such as information protected by the deliberative process privilege, attorney work-product privilege, and the attorney client privilege; and other information which, if released, could result in violation of law or harm or unfairness to any individual or group, or could adversely affect the national interest or the conduct of Federal programs.

(b) General. Contractor personnel assigned to work for or on behalf of VA must undergo a background investigation commensurate with the risk and sensitivity level designation associated with the work to be performed at the level indicated in the contract. The Contractor and subcontractors shall comply with VA Directive/Handbook 0710, Personnel Security and Suitability Program, which can be accessed at: https://vaww.va.gov/vapubs/index.cfm.

(c) Risk and Sensitivity Levels. The following table identifies the risk and sensitivity levels that apply to any personnel providing services under this contract. *VA Administrations, organizations and staff offices will use the OPM Position Designation Tool.

Positions/Tasks Designated as Non-Sensitive Positions – Tier 1/Low Risk

Positions/Tasks Designated as Non-Sensitive Positions – Tier 2/Mod Risk

Positions/Tasks Designated as Non-Sensitive Positions – Tier 4/High Risk

Security clearances are granted to individuals with a specific requirement for access to classified material (for example, Confidential, Secret and Top Secret). Contractor personnel that are required to obtain a security clearance will be subject to a Tier 3 or Tier 5 investigation. The following sensitivity designations have been assigned for the identified Tier 3 and Tier 5 required by this contract:

Tier 3:

Tier 5:

(d) Fitness. The results from a background investigation are used to determine if an individual’s fitness is sufficient for that individual to perform work for or on behalf of VA in the position identified in this contract. Contractor fitness determinations are made in accordance with 5 CFR Part 731.202.

Fitness requirements for employment are separate and distinct from job qualifications. If a Contractor or subcontractor employee is found to be unsuitable or unfit to provide services under this contract, the Contractor shall immediately remove the employee from working on this contract and take those necessary steps that restrict the employee’s logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information.

The Contractor shall advise the employee that they are not permitted to access any VA controlled building or real property in relation to this contract. The removal of an unfit Contractor or subcontractor employee does not alleviate the Contractor from satisfying the requirements of this contract. The Government will not reimburse the Contractor for any costs associated with the recruitment/replacement of an employee or subcontractor employee who is found to be unfit.

(e) Identification Cards. The Government will provide a Personal Identification Verification (PIV) card or other identification card, as necessary, to fit Contractor personnel who require physical access to VA facilities and/or logical access to VA data, information, VA sensitive information, or information technology or VA information systems containing such data or information. Contractor and subcontractor personnel shall prominently display their PIV/identification card on their persons while working at a VA facility and shall present their PIV/identification card for inspection upon request by a VA official. The Contractor must surrender the employee or subcontractor employee’s PIV/identification card in accordance with the requirements set forth in Directive/Handbook 0735 when any of the following events occur:

1. When no longer needed for contract performance.

2. Upon completion of the Contractor/subcontractor employee’s employment.

3. Upon contract completion or termination.

(f) Lost/stolen. Immediately upon detection, the Contractor shall report a lost or stolen PIV/identification card to the Government authorities as identified in Directive/Handbook 0735. Within 48 hours of reporting the lost/stolen PIV/identification card, the Contractor shall submit to the Program Manager an incident report that describes the relevant facts and circumstances regarding the loss/theft. If the loss/theft was reported by the Contractor to the local police, the Contractor shall further submit a copy of the final police report to the Program Manager within 48 hours of the report being made available by the local police department. The Government will not reimburse the Contractor for any costs that result from lost/stolen PIV/identification card(s).

(g) Regular Reporting. The Contractor shall submit a status report to PIV Sponsor within 5 working days after the end of each calendar quarter and as requested by the Government in order to initiate contract closeout procedures. The report must provide the status of each contractor/subcontractor employee who is required to have a PIV/identification card during the performance of the contract. The report shall identify the Contractor and the contract number, and list the following status for each contractor/subcontractor employee who holds a PIV/identification card under this contract:

1. Contractor/subcontractor employee name.

2. Name of VA facility where Contractor/subcontractor employee works, if applicable.

3. Date background check submitted for Contractor/subcontractor employee.

4. Date PIV/identification card issued to Contractor/subcontractor employee.

5. Contractor/subcontractor employee’s PIV/identification card number, as applicable.

6. Date Contractor/subcontractor employee no longer has need for PIV/identification card.

7. Date Contractor notified VA that PIV/identification card is no longer required.

8. Date Contractor returned PIV/identification card was returned to VA.

(h) Flow down of clause. The Contractor shall include the substance of this clause in subcontracts, third-party agreements, and BAA’s, in which subcontractors, third-party servicers/employees, and business associates will perform functions where they will have physical access to a VA facility or logical access to VA data, information, VA sensitive information, or information technology or VA information system containing such data or information.

(End of Clause) C.5 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

C.6 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.va.gov/oal/library/vaar/

(End of Clause)

(End of Addendum to 52.212-4)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

See attached document: P07--Wage Determination Salem.

See attached document: C12--QASP.

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SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 INSTRUCTIONS TO OFFERORS

Note that FAR part 12.201-1 Simplified procedures will be used. A contractor may be eliminated from consideration without further exchanges if technical and/or pricing quotes are not among those Offerors considered most advantageous to the Government based on a best value determination.

“System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.”

INSTRUCTIONS FOR QUOTE SUBMISSION: Quoters shall submit their quote via email to Harold McQuillia at Harold.McQuillia@va.gov by 12:00 PM, EST, June 30th, 2026. Quotes shall be assembled by the following Sections: each section shall be easily identified.

(a) Submission of Offers:

1) Offers shall be based on requirements contained in the Performance Work Statement (PWS). Offers shall include:

a. Offer Form (Standard Form 1449) – Original Signature and Date, Contract Administration Data; SAM UEI Number; Acknowledgement of Solicitation Amendments

b. A completed price/cost schedule and attachments addressing all Contract Line Items Numbers (CLINSs).

2) System for Award Management (SAM): Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are required to be registered in SAM prior to submitting their quotation.

3) SITE VISIT:…