36C24626Q0653_1.docx

SUBJECT*

Medrad CT injectors

GENERAL INFORMATION

SET-ASIDE

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Krisanne Dernago Krisanne.Dernago@va.gov 757-722-9961

PLACE OF PERFORMANCE

VA Medical Center

508 Fulton Street

Building 42

Durham NC

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing requested service. Additionally, the Government reserves the right to revise the Statement of Work before the release of any associated solicitation. This notice is not a Request for Proposal (RFP) or Request for Quote (RFQ). Information provided in this notice is subject to change prior to release of solicitation. If based upon the market research information the Government deems a solicitation is necessary, a solicitation action will be posted in Contract opportunities on www.SAM.gov.

This Sources Sought Notice is for Bayer Medrad Stellant Flex CT Injection System to include warranty.

Small business requirements for market research purposes must be registered as a small business in the Small Business Administration (SBA) Small Business Search (SBS) at https://search.certifications.sba.gov/. Review of responses to this notice will support later determination of set-aside requirements, if a solicitation becomes available, where the rule of two is met regarding a set-aside, including set-asides under 38 U.S.C. 8127 and 8128 for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) and/or Veteran Owned Small Businesses (VOSBs) firms registered in the SBA Dynamic Small Business Search (SBA, DSBS) database; https://dsbs.sba.gov, in accordance with priorities set by regulation. NAICS code for this requirement is 339112, Surgical and Medical Instrument Manufacturing. The PSC code is 6515. Interested companies can respond via email to Krisanne.Dernago@va.gov with the following information; (a) company point of Contact, including name, title, phone number, and email address, (b) Company name, SAM UEI number, small business/socioeconomic status of company, and address of the applicable office, (c) any relevant certifications and/or licenses to perform these services, (d) capabilities statement, and any additional information may be requested by the Contracting officer at a later time.

The Point of Contact is Krisanne Dernago, Contract Specialist, Network Contracting Office (NCO)6, Veterans Health Administration, Department of Veterans Affairs at Krisanne.Dernago@va.gov. Due Date for Responses is Monday, June 15, 2026, at 10:00AM EST.

CONTRACTOR RESPONSIBILITY: A potential source for the purpose of this notice is considered to be any company meeting the following requirements. Some of the requirements below may be modified prior to the release of any solicitation. The potential source is registered in the System for Awards Management (SAM) database at https://www.sm.gov. The potential source is registered with the Small Business Administration, Dynamic Small Business Search (SBA, DSBS) at https://dsbs.sba.gov. The potential source has favorable (satisfactory) past performance information for federal contracts, if applicable, as documented in the Contractor Assessment Reporting System (CPARS) or Government databases, including the Federal Awardee Performance and Integrity Retrieval System (FAPIIS), and Past Performance information Retrieval System (PPIRS), where applicable.

Sources Sought Notice Sources Sought Notice

Sources Sought Notice

STATEMENT OF WORK

GENERAL: The Durham VA Building 42, 508 Fulton Street, Durham, NC 27705, has a requirement for CT Injection System in the execution of quality patient care.

BACKGROUND: Building 42 has a requirement for CT Injection System.

PURPOSE: The instruments are crucial for delivering patient care to Building 42. The CT Injection System is required to support diagnostic CT imaging. This system is used for consistent, precise contrast injections and will enhance image quality, patient safety, workflow efficiency, and contrast administration accuracy.

SCOPE: Building 42 is requesting contractors to provide brand name or equal equipment that meets or exceeds the physical, functional, and performance of the listed salient characteristics in this section. The equipment feature is essential to the technical requirements to meet the needs of Radiation Oncology.

PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities:

CT Injection System – Medrad Stellant Flex CT Injection System, Bayer Healthcare System Configuration

· Dual‑syringe configuration (contrast + saline)

· TECHNEGLOVE or equivalent sterile disposables compatibility

· FLEX architecture enabling multi‑patient use of contrast syringe during allowed window

· Saline syringe single‑patient use per FDA guidance

· Integrated suite of injector head, remote control (IntelliPendant), pedestal or mount, power supply Performance Requirements

· Flow Rates: 0.1–10 mL/s or greater

· Volume Range: Up to 200 mL per syringe

· Pressure Limits: Configurable up to ≥ 300 psi

· Real‑time pressure monitoring

· Automated air detection and purge

· User‑programmable multi‑phase injection protocols

· SmartFlow features for smooth rate transition

· Automated saline flush capabilities Patient Safety Features

· Visual and audible alarms

· Occlusion detection

· Air‑bolus protection

· Contrast warming (built‑in heater)

· Safety interlocks to prevent unprimed injection Stellant FLEX Contrast Efficiency

· System must support Bayer’s FLEX technology allowing:

· Multi‑patient contrast tubing usage within recommended time window

· Reduced contrast waste

· FDA‑cleared multi‑use kit compliance Integration Requirements

· Must integrate with existing CT scanner(s) at DVAHCS (vendor to confirm compatibility).

· Trigger synchronization for contrast timing relative to scan acquisition.

· Must interface with CT systems from GE/Siemens/Philips/Canon (exact models to be confirmed).

· Documentation export via USB or LAN consistent with Stellant platform capabilities.

Quantity: 1

FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the functional and performance capability as listed above in section in above.

SOFTWARE: N/A

INSTALLATION AND TRAINING: The Contractor shall provide all management, tools, parts, materials (including quality control materials, and consumable items), equipment, travel, and labor necessary to provide and install all equipment described above. Contractor shall provide instructions and training to the end user.

WARRANTY OF EQUIPMENT: Government requirement for standard manufacturer industry warranty term. Government does not accept extended warranty, which requires advance payment.

DELIVERY SCHEDULE: 60 days ARO

PLACE OF DELIVERY: Durham VA Building 42, 508 Fulton Street, between 8:00AM to 4:00PM. Delivery during the Holiday will not be accepted.

SALIENT CHARACERISTICS

Salient characteristics are those characteristics that make an item equal to the brand name item we specify for the VA needs.

Item: CT Injection System Essential: The instruments are essential for delivering patient care to Building 42. The CT Injection System is required to support diagnostic CT imaging. This system is used for consistent, precise contrast injections and will enhance image quality, patient safety, workflow efficiency, and contrast administration accuracy.

Significant Physical:

General Requirements

· System shall be a dual-syringe CT contrast injection system designed for administration of contrast media and saline during CT imaging procedures.

· System shall be FDA-cleared for CT contrast injection applications.

· System shall support routine CT, angiography, cardiac CT, perfusion imaging, and other contrast-enhanced CT studies.

· System shall be suitable for use in a hospital-based Radiation Oncology and Diagnostic Imaging environment.

· System shall be new, current production equipment and include all standard manufacturer accessories required for operation.

Injector Performance

· System shall provide programmable flow rates from 0.1 mL/sec to 10.0 mL/sec in 0.1 mL/sec increments.

· System shall provide programmable injection volumes from 1 mL up to syringe capacity in 1 mL increments.

· System shall support up to six (6) programmable injection phases.

· System shall provide programmable pressure limits with selectable pressure settings for patient safety.

· System shall include pause, delay, and hold functions for complex injection protocols.

· System shall support simultaneous injection of contrast and saline utilizing dual-syringe technology.

· System shall support simultaneous injection of contrast and saline utilizing dual-syringe technology.

DualFlow and Clinical Capabilities

· System shall include DualFlow® or equivalent technology allowing simultaneous delivery of contrast media and saline.

· System shall support saline flush protocols and contrast/saline ratio customization.

· System shall enable advanced imaging protocols including cardiac CT and vascular studies.

· System shall provide consistent and repeatable contrast delivery to support image quality and protocol standardization Syringe and Safety Features

· System shall accommodate sterile disposable syringes with capacities of approximately 150 mL and/or 200 mL.

· System shall incorporate fluid visualization features to assist users in identifying the presence of fluid within the syringe.

· System shall include safeguards against improper syringe installation and operation.

· System shall provide pressure monitoring and visual status indicators during injections.

· System shall include emergency stop functionality.

User Interface and Workflow

· System shall include an intuitive touchscreen workstation interface for protocol programming and operation.

· System shall allow storage and recall of user-defined injection protocols.

· System shall support workflow standardization through protocol management capabilities.

· System shall provide automated documentation of injection parameters and contrast information.

· System shall support barcode-based contrast media data entry or equivalent functionality.

Connectivity and Integration

· System shall support connectivity with CT scanners and radiology information systems.

· System shall support interoperability with PACS, RIS, and/or speech recognition platforms through available interfaces.

· System shall support modality worklist integration or equivalent patient demographic import functionality.

· System shall support automated transfer of injection data to clinical documentation systems.

· System shall be capable of receiving software updates and cybersecurity patches through manufacturer-supported processes.

Physical and Installation Requirements

· System shall include injector head, base unit, and control workstation.

· System shall have a compact footprint suitable for installation within existing CT suite environments.

· System shall support fixed or mobile mounting configurations as required by the facility.

· System shall operate from standard hospital electrical power.

· System shall comply with applicable electrical and medical device safety standards.

Training, Service, and Warranty

· Vendor shall provide on-site installation and system commissioning.

· Vendor shall provide initial operator training for clinical staff and biomedical engineering personnel.

· Vendor shall provide user manuals, service documentation, and operating instructions.

· System shall include a minimum one-year manufacturer warranty covering parts and labor.

· Vendor shall provide access to manufacturer technical support and service resources.

Compatibility

· System shall be compatible with commercially available iodinated contrast media and saline solutions approved for CT imaging procedures.

· System shall be compatible with existing CT imaging workflows utilized within the Durham VA Health Care System.

Functional: This system is used for consistent, precise contrast injections and will enhance image quality, patient safety, workflow efficiency, and contrast administration accuracy.

Performance characteristics: N/A

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