36C24626Q0370_1.docx

Special Notice Special Notice

GENERAL INFORMATION

CONTRACTING OFFICE ADDRESS

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

POINT OF CONTACT*

Contract Specialist Monique Cordero monique.cordero@va.gov

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS

EMAIL DESCRIPTION

DESCRIPTION

INTENT TO SOLE SOURCE

The Department of Veterans Affairs Network Contracting Office (NCO) 6, on behalf of the Durham VA Medical Center intends to enter into a sole source procurement with Olympus America Inc, 3500 Corporate Parkway, Cetner Valley, PA 18034-0610.

NAICS code 811210-Electronic and Precision Equipment Repair and Maintenance. The proposed contract action is to provide preventative maintenance and repairs service on Olympus GI scopes that are Government owned equipment to include labor, parts, supplies, maintenance and repair services necessary to the Durham VA Medical Center. The Government intends to solicit and negotiate with only one source under the authority of RFO 6.103-1 (b), using the procedures under RFO 12.102 (a), Restricting Competition. Contract will be for a period of performance of 1 April 2026 to 31 March 2027. This notice of intent is not a request for quotation. Interested parties may identify their interest in the requirement and capabilities to monique.cordero@va.gov no later than 10:00 AM EST, March 16, 2024. Telephone inquirers will not be accepted. All information shall be furnished at no cost or obligation to the Government.

(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for preventative maintenance of OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts) for Wilmington VA Health Care Clinic. No remanufacture or gray market items will be acceptable.

(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to the VA medical facility upon discovery of such items.

No solicitation will be made. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the Government not to complete this proposed contract based upon responses to this notice is solely within the discretion of the Government.

Special Notice