36C24626Q0312.docx
DOCX document 24 KB Posted
- Attached to
- J075--Canon Plotter Service Agreement
- Solicitation number
- 36C24626Q0312
About this file
This is a Special Notice of Intent to Sole Source issued by the Department of Veterans Affairs Network Contracting Office 6 (Durham VA Health Care System) for a monthly maintenance service agreement covering a Canon Colorwave T60 plotter. The solicitation number is 36C24626Q0312, classified under NAICS code 811210 (Electronic and Precision Equipment and Repair) and product service code J075. The VA intends to negotiate exclusively with Canon Solutions America INC under the authority of FAR 6.302-1. The response deadline for interested parties to demonstrate capabilities is 3:00 PM EST on January 30, 2026, with the formal response date/time listed as 2:00 PM Eastern Time on the same date. This notice is not a request for quotation, and all information must be submitted at no cost or obligation to the government via email to Contract Specialist Rachel Watkins at Rachel.Watkins2@va.gov.
The procurement specifies that only new OEM medical supplies, equipment, and maintenance services are acceptable, with explicit prohibition against remanufactured or gray market items. Any vendor must be an OEM, authorized dealer, authorized distributor, or authorized reseller verified by authorization documentation from the OEM, ensuring that warranty and service provisions comply with OEM terms and conditions. The VA reserves the right to terminate the contract or require replacement at vendor expense for any gray market or remanufactured items delivered. The contracting office is located at 1201 Broad Rock Boulevard, Richmond, VA 23249.
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Text version
Special Notice Special Notice
| SUBJECT* |
| Canon Plotter Service Agreement |
GENERAL INFORMATION
| CONTRACTING OFFICE’S ZIP CODE* |
| 23249 |
| SOLICITATION NUMBER* |
| 36C24626Q0312 |
| RESPONSE DATE/TIME/ZONE |
| 01-30-2026 2:00PM EASTERN TIME, NEW YORK, USA |
| ARCHIVE |
| 30 DAYS AFTER THE RESPONSE DATE |
| RECOVERY ACT FUNDS |
| N |
| PRODUCT SERVICE CODE* |
| J075 |
| NAICS CODE* |
| 811210 |
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs Network Contracting Office 6 1201 Broad Rock Blvd Richmond VA 23249
POINT OF CONTACT*
Contract Specialist Rachel Watkins Rachel.Watkins2@va.gov
ADDITIONAL INFORMATION
AGENCY’S URL
URL DESCRIPTION
AGENCY CONTACT’S EMAIL ADDRESS
EMAIL DESCRIPTION
DESCRIPTION
INTENT TO SOLE SOURCE
The Department of Veterans Affairs Network Contracting Office (NCO) 6, Durham VA Health Care System intends to enter into a sole source procurement with Canon Solutions America INC.
NAICS 811210 – Electronic and Precision Equipment and Repair. The proposed contract action is to provide a monthly maintenance agreement of the Colorwave T60 Canon Plotter. The Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1, using the procedures under FAR 12.102, Soliciting from a single source. This notice of intent is not a request for quotation. Interested parties may identify their interest in the requirement and capabilities to Rachel.Watkins2@va.gov no later than 3:00 PM EST, 30 January 2026. Telephone inquiries will not be accepted. All information shall be furnished at no cost or obligation to the government.
(a) Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufacture or gray market items will be acceptable.
(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA’s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
No solicitation will be made available. The information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination by the government not to complete this proposed contract based upon responses to the notice is solely within the discretion of the Government.
| *= Required Field |
| Special Notice |
Special Notice
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