36C24626Q0163 - Edited.docx

36C24626Q0163

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24626Q0163 11-25-2025 Ronnie Gregory 757-728-7188 12-04-2025

10AM

EST

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X 325120 1200 Employees

NET 30

N/A X Department of Veterans Affairs Richmond VAMC 1201 Broad Rock Blvd Building 500 Richmond VA 23249 Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page This solicitation is for the supply of Bulk Oxygen and the medical gas tank to the Richmond VAMC IAW the SOW/Price Cost Schedule.

Contractor shall submit their quotes in accordance with (IAW) the Instructions to Offerors contained herein.

Failure to submit a complete quote, to include but not limited to, a technical approach, comprehensive pricing, and all required licenses/certifications (if required) may result in a quoter's quote being deemed technically unacceptable.

Complete and submit the enclosed SF1449 via email on or by November 26, 2025, at 10AM EST to Ronnie.Gregory@va.gov See CONTINUATION Page X X Ronnie Gregory Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C246 Ronnie Gregory Department of Veterans Affairs Network Contracting Office 6

100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.va.gov/einvoice.asp ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Oxygen USP Bulk - Period of Performance: 3/10/2026 to 3/9/2027 Contract Period: Base POP Begin: 03-10-2026 POP End: 03-09-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None NATIONAL STOCK NUMBER: None LOCAL STOCK NUMBER: None

Rental Medical Bulk Tank, Oxygen, 6000 Gallon Monthly Rental - Period of Performance - 3/10/2026 to 3/9/2027

POP Begin: 03-10-2026 POP End: 03-09-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, Reserve 500 Gallon Monthly Rental - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2026 POP End: 03-09-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Remote Tank Telemetry Monthly Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2026 POP End: 03-09-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Bulk Delivery Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2026 POP End: 03-09-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank Installation, Oxygen - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2026 POP End: 03-09-2027 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Oxygen USP Bulk - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2027 POP End: 03-09-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, 6000 Gallon Monthly Rental - Period of Performance - 3/10/2026 to 3/9/2027

POP Begin: 03-10-2027 POP End: 03-09-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, Reserve 500 Gallon Monthly Rental - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2027 POP End: 03-09-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Remote Tank Telemetry Monthly Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2027 POP End: 03-09-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Bulk Delivery Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2027 POP End: 03-09-2028 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Oxygen USP Bulk - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2028 POP End: 03-09-2029 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, 6000 Gallon Monthly Rental - Period of Performance - 3/10/2026 to 3/9/2027

POP Begin: 03-10-2028 POP End: 03-09-2029 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, Reserve 500 Gallon Monthly Rental - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2028 POP End: 03-09-2029 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Remote Tank Telemetry Monthly Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2028 POP End: 03-09-2029 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Bulk Delivery Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2028 POP End: 03-09-2029 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Oxygen USP Bulk - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2029 POP End: 03-09-2030 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, 6000 Gallon Monthly Rental - Period of Performance - 3/10/2026 to 3/9/2027

POP Begin: 03-10-2029 POP End: 03-09-2030 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, Reserve 500 Gallon Monthly Rental - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2029 POP End: 03-09-2030 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Remote Tank Telemetry Monthly Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2029 POP End: 03-09-2030 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Bulk Delivery Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2029 POP End: 03-09-2030 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Oxygen USP Bulk - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2030 POP End: 03-09-2031 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, 6000 Gallon Monthly Rental - Period of Performance - 3/10/2026 to 3/9/2027

POP Begin: 03-10-2030 POP End: 03-09-2031 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank, Oxygen, Reserve 500 Gallon Monthly Rental - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2030 POP End: 03-09-2031 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Remote Tank Telemetry Monthly Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2030 POP End: 03-09-2031 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Bulk Delivery Fee - Period of Performance: 3/10/2026 to 3/9/2027

POP Begin: 03-10-2030 POP End: 03-09-2031 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

Rental Medical Bulk Tank Removal, Oxygen - Period of Performance: 3/10/2026 to 3/9/2027 Contract Period: Option 4 POP Begin: 03-10-2030 POP End: 03-09-2031 PRINCIPAL NAICS CODE: 325120 - Industrial Gas Manufacturing PRODUCT/SERVICE CODE: 6830 - Gases: Compressed and Liquefied MANUFACTURER PART NUMBER (MPN): None

B.3 DELIVERY SCHEDULE

1201 Broad Rock Blvd Richmond, VA 23249

USA

804-675-5000 Ext. 13949 Priscilla.Ingram@va.gov

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

1201 Broad Rock Blvd Richmond, VA 23249

USA

SECTION C - CONTRACT CLAUSES

ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following clauses are incorporated into 52.212-4 as an addendum to this contract:

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far https://www.va.gov/oal/library/vaar/

(End of Clause)

C.2 52.217-6 OPTION FOR INCRMOSED QUANTITY (MAR 1989)

The Government may increase the quantity of supplies called for in the Schedule at the unit price specified. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days. Delivery of the added items shall continue at the same rate as the like items called for under the contract, unless the parties otherwise agree.

(End of Clause) C.3 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE ITEM (MAR 1989) The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within 30 Days. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of Clause)

C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 Days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 Days days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause) C.5 52.219-4 NOTICE OF PRICE EVALUATION PREFERENCE FOR HUBZONE SMALL BUSINESS CONCERNS (OCT 2022)

(a) Evaluation preference.

(1) Offers will be evaluated by adding a factor of 10 percent to the price of all offers, except—

(i) Offers from HUBZone small business concerns that have not waived the evaluation preference; and

(ii) Otherwise successful offers from small business concerns.

(2) The factor of 10 percent shall be applied on a line item basis or to any group of items on which award may be made. Other evaluation factors described in the solicitation shall be applied before application of the factor.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce (i.e., nonmanufacturer), is 500 employees if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Waiver of evaluation preference. A HUBZone small business concern may elect to waive the evaluation preference, in which case the factor will be added to its offer for evaluation purposes.

[ ] Offeror elects to waive the evaluation preference.

(c) Joint venture. A HUBZone joint venture agrees that, in the performance of the contract, at least 40 percent of the aggregate work performed by the joint venture shall be completed by the HUBZone small business parties to the joint venture. Work performed by the HUBZone small business parties to the joint venture must be more than administrative functions.

(End of Clause)

C.6 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of Clause)

C.7 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

(a) The Contractor shall conform to the standards established by: Department of Veterans Affairs The Compressed Gas Association (CGA) as to VHA Directive 7515.

(b) The Contractor shall submit proof of conformance to the standard. This proof may be a label or sMOl affixed to the equipment or supplies, warranting that the item(s) have been tested in accordance with the standards and meet the contract requirement. Proof may also be furnished by the organization listed above certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards.

(c) Offerors may obtain the standards cited in this provision by submitting a request, including the solicitation number, title and number of the publication to: Department of Veterans Affairs Ronnie.Gregory@va.gov

(d) The offeror shall contact the Contracting Officer if response is not received within two weeks of the request.

(End of Clause)

C.8 VAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)

(a) No used, refurbished, or remanufactured supplies or equipment/parts shall be provided. This procurement is for new Original Equipment Manufacturer (OEM) items only. No gray market items shall be provided. Gray market items are OEM goods intentionally or unintentionally sold outside an authorized sales territory or sold by non-authorized dealers in an authorized sales territory.

(b) No counterfeit supplies or equipment/ parts shall be provided. Counterfeit items include unlawful or unauthorized reproductions, substitutions, or alterations that have been mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified item from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitutions include used items represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics.

(c) Vendor shall be an OEM, authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, verified by an authorization letter or other documents from the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions.

(End of Clause)

C.9 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

(a) To help ensure the protection of the life and health of all persons, and to help prevent damage to property, the Contractor shall comply with all Federal, State, and local laws and regulations applicable to the work being performed under this contract. These laws are implemented or enforced by the Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA) and other regulatory/enforcement agencies at the Federal, State, and local levels.

(1) Additionally, the Contractor shall comply with the following regulations when developing and implementing health and safety operating procedures and practices for both personnel and facilities involving the use or handling of hazardous materials and the conduct of research, development, or test projects:

(i) 29 CFR 1910.1030, Bloodborne pathogens; 29 CFR 1910.1450, Occupational exposure to hazardous chemicals in laboratories. These regulations are available at https://www.osha.gov/.

(ii) Nuclear Regulatory Commission Standards and Regulations, pursuant to the Energy Reorganization Act of 1974 (42 U.S.C. 5801 et seq.) Copies are available from the U.S. Nuclear Regulatory Commission, Washington, DC 20555-0001.

(2) The following Government guidelines are recommended for developing and implementing health and safety operating procedures and practices for both personnel and facilities:

(i) Biosafety in Microbiological and Biomedical Laboratories, Centers for Disease Control and Prevention (CDC), available at http://www.cdc.gov/biosafety/publications/index.htm.

(ii) Prudent Practices in the Laboratory, National Research Council, National Academy Press, Washington, DC 20001, available at http://www.nap.edu.

(b)(1) The Contractor shall maintain an accurate record of, and promptly report to the Contracting Officer, all accidents or incidents resulting in the exposure of persons to toxic substances, hazardous materials; the injury or death of any person; or damage to property incidental to work performed under the contract resulting from toxic or hazardous materials and resulting in any or all violations for which the Contractor has been cited by any Federal, State or local regulatory/enforcement agency.

(2) The report shall include a copy of the notice of violation and the findings of any inquiry or inspection, and an analysis addressing the impact these violations may have on the work remaining to be performed. The report shall also state the required action(s), if any, to be taken to correct any violation(s) noted by the Federal, State, or local regulatory/enforcement agency and the time frame allowed by the agency to accomplish the necessary corrective action.

(c) If the Contractor fails or refuses to comply with the Federal, State or local regulatory/enforcement agency's directive(s) regarding any violation(s) and prescribed corrective action(s), the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action (as approved by the Federal, State, or local regulatory/enforcement agencies) has been taken and documented to the Contracting Officer. No part of the time lost due to any such stop work order shall form the basis for a request for extension or costs or damages by the Contractor.

(d) The Contractor shall insert this clause in each subcontract involving toxic substances or hazardous materials. The Contractor is responsible for the compliance of its subcontractors with the provisions of this clause.

(End of Clause)

C.10 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001;

(2) Designated agency office means the office designated by the purchase order, agreement, or contract to first receive and review invoices. This office can be contractually designated as the receiving entity. This office may be different from the office issuing the payment;

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests;

(4) Invoice payment has the meaning given in FAR 32.001; and

(5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following:

(1) VA’s Electronic Invoice Presentment and Payment System at the current website address provided in the contract.

(2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI).

(d) Invoice requirements. Invoices shall comply with FAR 32.905.

(e) Exceptions. If, based on one of the circumstances in this paragraph (e), the Contracting Officer directs that payment requests be made by mail, the Contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for—

(1) Awards made to foreign vendors for work performed outside the United States;

(2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information;

(3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies;

(4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or

(5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above.

(End of Clause)

C.11 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(End of Clause)

C.12 VAAR 852.247-71 DELIVERY LOCATION (OCT 2018)

Shipment of deliverable items, other than reports, shall be to:

Department of Veterans Affairs Richmond VAMC 1201 Broad Rock Blvd Building 500 Richmond VA 23249 (End of Clause)

C.13 VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018)

Material shall be packed for shipment in such a manner that will insure acceptance by common carriers and safe delivery at destination. Containers and closures shall comply with regulations of carriers as applicable to the mode of transportation.

(End of Clause)

C.14 VAAR 852.246-71 REJECTED GOODS (OCT 2018)

(a) Supplies and equipment. Rejected goods will be held subject to Contractor’s order for not more than 15 days, after which the rejected merchandise will be returned to the Contractor’s address at the Contractor’s risk and expense. Expenses incident to the examination and testing of materials or supplies that have been rejected will be charged to the Contractor.

(b) Perishable supplies. The Contractor shall remove rejected perishable supplies within 48 hours after notice of rejection. Supplies determined to be unfit for human consumption will not be removed without permission of the local health authorities. Supplies not removed within the allowed time may be destroyed. The Department of Veterans Affairs will not be responsible for, nor pay for, products rejected. The Contractor will be liable for costs incident to examination of rejected products.

(End of Clause) (End of Addendum to 52.212-4)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

B.2 STATEMENT OF WORK

1. Contracting Officer’s Representative (COR).

2. Contract Title. Richmond Bulk Oxygen and Tank Rental

3. Background.

The Central Virginia VA Health Care System is requesting bulk oxygen and tank rental services to include the license, plus maintenance and support for one year (from 03/10/2026 to 03/09/2027), with the option to extend for four additional one-year periods.

4. Scope.

4.1 The purpose of this solicitation is to establish consolidated contracts for bulk medical gases utilized at the Richmond VA Medical Center. The gases to be purchased include compressed Medical Oxygen, rental of bulk medical gas tank and rental of bulk medical reserve tank.

4.2 The contract items will be ordered by and delivered to the individual activities listed in the schedule. The quantities shown in the schedule are estimates of each activity’s annual requirements. There is no express or implied guarantee that these quantities will be purchased. The schedule also indicates whether the contractor will provide contractor owned container.

4.3 The contract awarded under this solicitation will be in effect for a period of one (1) year.

4.4 A Contracting Officers Representative (COR) has been designated in the solicitation schedule for each ordering facility. The COR is responsible for local contract administration issues such as ordering and providing specific delivery instructions. A letter of delegation that outlines the COR’s specific responsibilities will be provided to the contractor and COR at the time of contract award. Within 15 days after contract award, the contractor shall contact the COR to finalize the ordering method and clarify the specific details of any delivery instructions that are included in the solicitation schedule. If agreement cannot be reached between the contractor and the COR regarding any issue, the matter shall be referred to the Contracting Officer for resolution.

4.5 FWA: The vendor has the responsibility for “Duty to Report” any fraud, waste, and abuse witnessed while on the VA premises to the Integrity and Compliance Officer.

5. Specific Tasks.

This agreement shall include:

· All medical gasses shall conform to specifications prescribed in the United States Pharmacopeia and the National Formulary. All medical gas manufacturers and fillers of medical gases shall be registered with he FDA; and all medical gases shall be manufactured, processed, packaged, transported, and stored according to the FDA’s Current Good Manufacturing Practice (CGMP) regulations and Title 21, Code of Federal Regulations, Parts 210, 211, and 201 for labeling.

· In addition, the following specifications are incorporated into the solicitation and resulting contracts:

· Compressed Gas Association (CGA) Publications G-7 – Compressed Air for Human Respiration, current edition and ANSI/CGA G-7.1 – Commodity Specification for Air, current edition.

· All products, equipment and services provided under the contracts awarded under this solicitation shall be in compliance with all applicable Federal, state and local regulations.

· The vendor shall check in and out with the Contracting Officers Representative (COR), the Point of Contact, or Engineering Foreman upon arrival and departure.

· The vendor will ensure that all trash and debris is removed from the immediate area after work has been completed.

· The vendor shall complete all work during normal working hours. Normal working hours are Monday through Friday from 8:00am to 4:00pm, excluding federal holidays. The federal holiday schedule can be viewed below.

· All items will be delivered to the warehouse loading dock at: 1201 Broad Rock Boulevard, Richmond VA 23249 during normal business hours. Normal business hours are Monday through Friday from 8:00am to 3:30pm, excluding federal holidays. Federal holidays are:

Holiday

New Year’s Day

Martin Luther King Jr’s Birthday

George Washington’s Birthday

Memorial Day

Juneteenth

Independence Day

Labor Day

Columbus Day

Veteran’s Day

Thanksgiving Day

Christmas Day

*Note: Best access to the loading dock is to drive at the Hopkins gate entrance.

· The vendor shall ensure that packing slip is included with all deliveries.

· Packing slip must have the following information:

· Vendor name, address, and phone number.

· Order and purchase order numbers.

· Items purchased with quantities.

· Item amounts sent.

· Item amounts not sent or on back order, if applicable.

· Warehouse staff will check the packing slip against the items sent and will receipt for the item(s)/equipment in VISTA and receipt for all items received.

· Any defective or damaged equipment upon receipt will be replaced at no cost to the government or Richmond VAMC and the replacement will be sent within the specified timeframe of the Contracting Officer (CO) or Contracting Officer’s Representative (COR)/Point of Contact (POC).

6. Delivery Requirements

6.1 The delivery time is specified in the schedule for each facility. The number of days specified shall be the number of calendar days after receipt of order. The schedule lists delivery instructions that are unique to each facility. FOB point is destination. All transportation charges for cylinders shall be included in the price of the gas. Additional charges such as delivery fees, hazardous materials fees, fuel surcharges, etc. shall NOT be billed to or collected from the facilities for orders received under this contract.

6.2 Material Safety Data Sheets shall be provided to the facility COR upon request at no additional charge.

6.3 Deliveries shall be made during normal business hours. Normal business hours are Monday through Friday from 8:00 am to 4:00 pm, excluding federal holidays.

7. Tank System

7.1 Laws and Regulations

· Tank system for gaseous and liquid forms of gases shall comply with the Department of Transportation specifications and shall be maintained, filled, marked, labeled, and shipped to comply with current DOT regulations (Title 49-Transportation, Code of Federal Regulations). Filling, packaging, labeling etc., for medical gases shall also comply with the Federal Food, Drug, and Cosmetic Act.

7.2 Marking

· In addition to marking required by the aforementioned laws and regulations, marking shall comply with CGA Publication C-7 – Guide to Preparation of Precautionary Labeling and Marking of Compressed Gas Containers, current edition.

7.3 Renal of Tanks

· Rental fee applies to bulk tank systems.

8. Delivery Bulk Tank System

8.1 Filling of the tank system is done on a weekly basis based on the tank telemetry reading.

8.2 Estimated Deliveries:

The estimated bulk tank usage is:

a. Monthly delivery – 802.083 SCF (approximate)

b. Yearly Delivery – 9,625.000 SCF (approximate)

c. 5 Year Delivery – 48,125.000 SCF (approximate)

d. SCF = Standard Cubic Foot gas measured at 1 atmosphere and 70-degree Fahrenheit.

The estimated reserve tank usage is:

a. Monthly delivery – 66.840 SCF (approximate)

b. Yearly delivery – 802.083 SCF (approximate)

c. 5 Year Delivery – 4,010.416 SCF (approximate)

d. SCF = Standard Cubic Foot gas measured at 1 atmosphere and 70-degree Fahrenheit.

9. Measurement and Conversion Computation, Atmospheric Gases and Hydrogen:

· Density data and volume measurement equivalents printed in CGA Publication P-6 – Standard Density Data, Atmospheric Gases and Hydrogen, current edition shall be used when necessary to convert measurement of these gases from one form to another; for example, from standard cubic fee to gallons. Telemetry measurement is used to accurately measure and ensure the tank does not become empty.

10. Facility’s Responsibility

10.1. Provide adequate foundation per project structure and specifications supplied by vendor to support equipment.

10.2. Provide anchoring details for tank and vaporizer.

10.3 Obtain all applicable permits and licenses.

10.4 Provide engineered details, including customer owned specifications and process and instrumentation diagram of system downstream of the vendor equipment.

10.5 Provide utilities required terminated at points specified by vendor.

10.6 Provided area and access for installation of equipment, including personnel, trucks and cranes.

10.7 Proceed secure site (fencing), including bollards with adequate lighting for nighttime emergency maintenance.

10.8 Provide 24-hour access to equipment.

10.9 Provide any and all inspectors required by Authority having jurisdiction, permit or internal standards.

· All electrical needs to meet NFPA 70 National Electric Code for Outdoor Service (as applicable).

10.10 Provide any request for additional certifications required on deliveries and equipment, prior to start of project and final budget acceptance.

10.11 Any site specification requirements in conflict with vendor scope.

See attached document: S15 Technical Evaluation Form.

SECTION E - SOLICITATION PROVISIONS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

E.1 INSTRUCTIONS TO OFFERORS

Submission of Quotes (add explanations)

(A) SF 1449.

(B) Price.

(C) Offerors Representations and Certifications

(D) Technical Description.

(4) Past Performance.

(5) Representations and Certifications.

1.0 OFFER SUBMISSION

All questions shall be submitted via email to Ronnie.Gregory@va.gov no later than 12 PM EST on December 01, 2025. Unless authorized in writing by an amendment to this solicitation, offerors shall submit their quotation via email to Ronnie Gregory at Ronnie.Gregory@va.gov no later than December 04, 2025, at 10 AM EST. Quotations shall be assembled by the following Sections; each section shall be easily identified.

Section A - Offer Form (Standard Form 1449) Include the North American Industry Classification System (NAICS) code and small business size standard in Block 10. Unique Entity Identifier Number (UEIN) shall be entered in the block with the Offerors name and address (box 17).

Section B – Pricing Pricing shall be submitted as requested in the Price/Cost Schedule. The contractor shall submit a supplemental appendix with their quote, to include all CLINs. Total price will be evaluated by the Government. Quoted prices will be evaluated for price reasonableness.

Section C– Offerors Representations and Certifications A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov/portal/public/SAM/.

All Offerors shall be registered and current in the System for Award Management (SAM) database at time they submit their quote.

Utilize this link to either start a new registration or to renew the organization’s registration. https://sam.gov/content/home

Section D – Technical Approach Offerors shall submit a quote that addresses all aspects of the SOW/Salient Characteristics. All technical elements applicable to the utilization of subcontractors must be addressed in the technical quote and detail provided. Offerors shall also submit a tentative performance schedule that provides a timeline for each phase of the project.

The technical approach shall be as detailed as necessary to fully explain the quoted methods and rationale; it shall reflect a clear understanding of the nature of the work being undertaken. The technical quote shall include information on how the project is to be organized, staffed, and managed. The Technical Volume shall not exceed thirty (30) pages in length (minimum 12- point font and no less than ½ inch margins). Page limitation includes any drawings, charts, images, etc., and excludes section dividers, table of contents, glossary of terms, cross-referencing indices, and resumes. If more than 30 pages (not counting excluded pages) are submitted, only the first 30 pages will be considered. Quotations that lack a technical approach WILL NOT be considered. Attaching a copy of the SOW/salient characteristics to a quote SHALL NOT be considered as a quoters technical approach.

Section E – Schedule The contractor shall submit an implementation schedule that depicts the lMOd-time for all deliverables and the time required to set-up and install those deliverables.

2.0 LATE SUBMISSIONS

The contractor shall adhere to all instructions in this RFQ. Quotations that do not adhere to the above instructions may be considered technically unacceptable. All late submissions may not be considered.

3.0 BASIS FOR AWARD.

The Government will issue a purchase order to the responsible quoter whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(a) The following factors, in no particular order of importance, shall be used to evaluate quotations:

(1) Technical

(2) Price

(b) Evaluation Approach: The Government intends to award a contract resulting from this solicitation to the offeror whose quote, conforming to the solicitation, provides the best benefit to the Government at a price that is considered reasonable. The Government will evaluate the technical approach and price.

(1) Technical or Quality: The quotation’s Technical Approach will be evaluated to the extent to which it can meet and/or exceed the Government’s requirements as outlined in the solicitation and based on the…