36C24625Q0629.docx

36C24625Q0629

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5. SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16. ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

UEI:

EFT:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER) 30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C24625Q0629 05-20-2025 Ruth Morris 757-315-2985 05-29-2025 11:00

EDT

Jerry L. Mann Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 X 221310 $41 Million

NET 30

N/A X Department of Veterans Affairs Hampton VA Medical Center 100 Emancipation Drive Hampton VA 23667 Ruth Morris Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Financial Services Center

PO BOX 149971

Austin TX 78714-9971 512-460-5049 512-460-5221 X See CONTINUATION Page This is a Base Plus 4 Option Service Contract request for the Domestic Water Maintenance Agreement Plan for Hampton VA Medical Center.

See Price Cost Schedule for items B.2.

Contractors shall submit quote in accordance with (IAW) the Instructions to Offerors contained herein.

Period of Performance: Base Plus 4 Option Year.

Solicitation Start Date: May 20, 2025.

Solicitation End Date: May 29, 2025.

Submit quotes to Ruth Morris via email: ruth.morris@va.gov by May 29, 2025 at 11:00 a.m. EST.

Failure to submit a complete quote may result in a quoter's quote being deemed technically unacceptable.

See CONTINUATION Page X X X Jerry L. Mann Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C246 jerry.mann@va.gov; 757-728-7193 Jerry L. Mann Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

VA Financial Service Center (FSC) Electronic Invoice Presentment and Payment System https://www.fsc.va.gov/einvoice.asp

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

Inspect and Service Water Storage Tank (Annually in May) Contract Period: Base PRINCIPAL NAICS CODE: 221310 - Water Supply and Irrigation Systems PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Exercise Valves (Annually in May)-Fire Hydrant Cut-off and Main Water Line Valves Contract Period: Base

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Fire Hydrant Flow Tests (Annually in May) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Water Flush (Semi-Annually in May and November) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test station Backflow Preventers (Annually in June) in accordance with the PWS section 4.4

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test the station Demand Water Valve (Annually in May) in accordance with the PWS section 4.5

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test the station Demand Water Valve (Annually in May) in accordance with the PWS section 4.5

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipmen

Inspect and operations test the station Demand Water Valve (Annually in May) in accordance with the PWS section 4.1 Contract Period: Option 1

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Exercise Valves (Annually in May)-Fire Hydrant Cut-off and Main Water Line Valves in accordance with the PWS section 4.2 Contract Period: Option 1

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Fire Hydrant Flow Tests (Annually in May) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Water Flush (Semi-Annually in May and November) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test station Backflow Preventers (Annually in June) in accordance with the PWS section 4.4

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test the station Demand Water Valve (Annually in May) in accordance with the PWS section 4.5

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Emergency and On-call Repair Services (prior approval IAW PWS section 6.0) (NOT TO EXCEED) Contract Period: Option 1

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and Service Water Storage Tank (Annually in May) in accordance with the Performance Work Statement (PWS) section 4.1 Contract Period: Option 2

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Exercise Valves (Annually in May)-Fire Hydrant Cut-off and Main Water Line Valves in accordance with the PWS section 4.2 Contract Period: Option 2

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Fire Hydrant Flow Tests (Annually in May) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Water Flush (Semi-Annually in May and November) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test station Backflow Preventers (Annually in June) in accordance with the PWS section 4.4 Contract Period: Option 2

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test the station Demand Water Valve (Annually in May) in accordance with the PWS section 4.5

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Emergency and On-call Repair Services (prior approval IAW PWS section 6.0) (NOT TO EXCEED)

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and Service Water Storage Tank (Annually in May) in accordance with the Performance Work Statement (PWS) Contract Period: Option 3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Exercise Valves (Annually in May)-Fire Hydrant Cut-off and Main Water Line Valves in accordance with the PWS section 4.2

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Fire Hydrant Flow Tests (Annually in May) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Water Flush (Semi-Annually in May and November) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test station Backflow Preventers (Annually in June) in accordance with the PWS section 4.4 Contract Period: Option 3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test the station Demand Water Valve (Annually in May) in accordance with the PWS section 4.5

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Emergency and On-call Repair Services (prior approval IAW PWS section 6.0) (NOT TO EXCEED)

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and Service Water Storage Tank (Annually in May) in accordance with the Performance Work Statement (PWS) section 4.1 Contract Period: Option 4

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Exercise Valves (Annually in May)-Fire Hydrant Cut-off and Main Water Line Valves in accordance with the PWS section 4.2 Contract Period: Option 4

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Fire Hydrant Flow Tests (Annually in May) in accordance with the PWS section 4.3

POP Begin:

POP End:

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Station Water Flush (Semi-Annually in May and November) in accordance with the PWS section 4.3

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test station Backflow Preventers (Annually in June) in accordance with the PWS section 4.4

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Inspect and operations test the station Demand Water Valve (Annually in May) in accordance with the PWS section 4.5

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Emergency and On-call Repair Services (prior approval IAW PWS section 6.0) (NOT TO EXCEED)

PRODUCT/SERVICE CODE: J046 - Maintenance, Repair, and Rebuilding of Equipment - Water Purification and Sewage Treatment Equipment

Estimate Period of Performance Dates:

BASE PERIOD: June 01, 2025 through May 31, 2026

OPTION YEAR 1: June 01, 2026 through May 31, 2027

OPTION YEAR 2: June 01, 2027 through May 31, 2028

OPTION YEAR 3: June 01, 2028 through May 31, 2029

OPTION YEAR 4: June 01, 2029 through May 31, 2030

Total Price for Base plus four (4) Option Years: $ ______________________

B.3 DELIVERY SCHEDULE

BASE

Supply Warehouse

100 EMANCIPATION DRIVE

HAMPTON, VA 23667

USA

757-722-9961 ext 2100 ladris.britt@va.gov

OPTION 1

Supply Warehouse

100 EMANCIPATION DRIVE

HAMPTON, VA 23667

USA

OPTION 2

Supply Warehouse

100 EMANCIPATION DRIVE

HAMPTON, VA 23667

USA

OPTION 3

Supply Warehouse

100 EMANCIPATION DRIVE

HAMPTON, VA 23667

USA

OPTION 4

Supply Warehouse

100 EMANCIPATION DRIVE

HAMPTON, VA 23667

USA

PERFORMANCE WORK STATEMENT

DOMESTIC WATER SYSTEM PREVENTATIVE MAINTENANCE

Hampton VA Medical Center

1. General Requirements.

Engineering Service (ENG) annual Domestic Water Systems Preventative Maintenance service for the Hampton VA Medical Center (VAMC) located at 100 Emancipation Drive, Hampton, VA. This requirement does not include VAM functions/activities located off the main campus. The Contractor will provide all transportation, tools, specialized equipment, personnel protective equipment, supervision and technical expertise to accomplish all the tasks detailed below in Specific Requirements related to performing preventative maintenance measures associated with the station’s Domestic Water System.

2.Coordination.

2.1. Station drawings and forms will be provided to assist Contractors in performing these services.

2.2. The Contractor shall provide the COR with a phone list for contact 24-hours a day, 7 days a week. 2.3. Work on this contract will be scheduled during the months of November, May and June each contract year.

2.4. The contractor will check in daily with Work Control, located in Building 11, to pick up access keys. These are to be turned in on a daily basis by 3:30 PM unless other arrangements are made with the COR and Work Control. Loss of keys can result in administrative fees and labor/material costs to rekey all locks on the facility serviced by that key.

2.5. All work and related outages will be prescheduled and coordinated with the COR. As a minimum, work will be scheduled thirty (30) days in advance. This lead time is necessary for preparation and timely notification to VAMC staff.

2.6. Contractor’s working hours for the scheduled maintenance will be between the hours of 7:30 AM to 4:00 PM Monday through Friday. Contractor personnel shall report to the COR prior to commencing work during regular duty hours, Monday to Friday. After normal duty hours, contractor personnel shall make arrangements with the COR for access within specified area prior to commencing work.

2.7. Prior to any hot work commencing, the contractor must obtain a hot work permit from the Fire Safety Division of the medical center on a daily basis. All provisions of the permit must and will be complied with. The Fire Safety Division office is located in Building 36 and is open from 8AM to 3:30 PM, Monday through Friday.

2.8. The COR will be immediately notified whenever any, and/or all effected systems cannot be returned to service. In the absence of the COR, the Program Manager for Maintenance will be notified at (757) 722-9961 ext. 12090.

2.9. Security badges will be picked up from the Police Office in Building 36 and will be returned daily by 3:30 PM unless other arrangements are made with the COR and the Police Office. Loss Badges can result in administrative fees and fines not to exceed $50.00 USD to replace the loss badge. Parking will be in designated lots. Consult with the COR as to allowable parking and material drop-off.

3. Certifications.

Contractor personnel must be formally certified to accomplish the following tasks. Certification paperwork will be kept on file in the formal contract files (i.e., Contracting Officer and COR), and validated annually prior to performing the services.

3.1. Personnel performing Hydrant Flows shall be qualified to perform appropriate calculations as outlined in the National Fire Prevention Act (NFPA) 25 code.

3.2. Personnel performing the inspection and testing of station Backflow Preventers must be a licensed Plumber certified to perform these tasks. Services on these devices will be formally certified and documented, then forwarded to the City of Newport News for review and filing.

4. Specific Requirements.

This will be a turnkey service contract with the Contractor providing all materials and labor All work will be accomplished to industry standards and compliant with the current LIFE SAFETY Code, the latest editions of the International Building Code, International Mechanical Code, International Plumbing Code, and all its referenced codes and regulations. Services shall comply with all Dept. of Veteran Affairs, Federal, Commonwealth of Virginia laws, regulations, and codes.

4.1. Inspect and Service Water Storage Tank (Annually in May). The Contractor will perform the following work on the station’s 500,000-gallon main water storage tank and submit report(s) in accordance with “Required Reports” section:

4.1.1 Inspect and make adjustments as needed to the Cathodic Protection equipment per the manufacturer’s specifications.

4.1.2 Inspect and replace as needed, tower lighting to include: interior lighting, Equipment Failure Indicator lights and aviation high structure beacon lights.

4.1.3 Verify the functionality of the AMES Model 960G 3400-D altitude valve. Calibrate altitude pressure gauge and set altitude valve to maintain 57 PSI.

4.1.4 Check High Water & Low Water alarms for functionality.

4.1.5 Inspect water storage tank in accordance with AWWA D101-53: AWWA Recommended Practice for Inspecting and Repairing Elevated Steel Water Storage Tanks, Standpipes and Reservoirs. Inspection should be performed by NACE Coating Inspector. Tank inspection should be enough to provide a holistic overview of tank condition and must comply with all related AWWA, ANSI, OSHA, EPA, and NFPA requirements in their most recent published form. Provide inspection report detailing overview of water storage tank condition and making recommendations for the correction of any identified structural, coating, or otherwise deficiencies. Required Reports--Within 15 days of the inspection, provide a written report. Formally document all findings and actions taken. On significant deficiencies (not covered under this contract) provide repair recommendations and cost estimates. Significant deficiencies will be immediately reported to the COR.

4.1.6 Disinfect and remediate water storage tank and provide documentation of work with sample results in accordance with relevant AWWA standards including AWWA C652-11 Disinfection of Water Storage Facilities.

4.2. Exercise Valves (Annually in May).

The Contractor will perform the following work on all station Fire Hydrant Cut-off Valves (32 valves) and Main Water Line Valves (approximately 55-60 valves). Valves which cannot be located will be immediately reported to the COR for resolution---All valves must be located and cycled. Contract will use Metal Detectors, probing and/or utility locators to locate all required valves.

4.2.1 Locate valve boxes, remove vegetation and bring up-to-grade.

4.2.2 Clean/remove debris from valve boxes and ensure proper labeling. Contractor will replace any missing labels.

4.2.3 All valves will be cycled by turning through a completely “closed” position and then reopened to a full “open” position noting any deficiencies.

4.2.4 Required Reports--Within 15 days of the service, provide a written report that all Hydrant and Main Water Line Valves were located and cycled according to the above requirements. Formally document all findings and actions taken. On significant deficiencies (not covered under this contract) provide repair recommendations and cost estimates. Without delay, significant deficiencies will be immediately reported to the COR.

4.3. Perform Station Fire Hydrant Flow Tests (Annually in May) and Station Water Flush (Semi-Annually in May and November).

Fire Hydrants which cannot be located will be reported to the COR for resolution---All hydrants must be located, flowed and tested.

4.3.1 (May) Contractor shall flow all thirty-two (32) Fire Hydrants for GPM and log test data on the Annual Fire Hydrant Report. Contractor shall perform appropriate calculations per NFPA 25 and log data on Annual Flow Test Form. Contractor will graph all hydrant water flow tests on the “Flow and Pressure Record” form.

4.3.2 (November and May) Contractor will perform a unilateral flush of the station Main Water System using Fire Hydrants.

4.3.3 Required Reports—(May) Within 15 days of the service, provide written reports/ results on the forms attached as outlined in paragraph

4.3.1. In addition to the required information above, formally document all findings and actions taken. On significant deficiencies (not covered under this contract) provide repair recommendations and cost estimates. Without delay, significant deficiencies will be immediately reported to the COR.

4.4. Inspect and operations test of station Backflow Preventers (Annually in June). Contractor will test and inspect the station’s thirty-five (35) Backflow Preventers.

4.4.1 Inspect and conduct testing of Backflow Preventers and complete the City of Newport News Waterworks report forms. The COR will provide the required forms.

Note: The work must be accomplished in early June to enable forwarding reports to the City of Newport News Waterworks by the end of June.

4.4.2 Ensure delivery of all original report forms to the City of Newport News Waterworks.

4.4.3 Provide a certified copy of the reports to the COR.

4.4.4 As necessary, provide the COR with a cost estimate to repair all noted discrepancies.

4.5. Inspect and operations test the station Demand Valve (Annually in May). The Contractor will inspect the Demand Valve located near Building 146 at the Black Avenue water meter.

4.5.1 The valve will be checked for full operational capability to include pressure sensors and electronic components.

4.5.2 Required Reports--Within 15 days of the inspection, provide a written report that the Demand Valve was operationally tested. Formally document all findings and actions taken. On significant deficiencies (not covered under this contract) provide repair recommendations and cost estimates. Without delay, significant deficiencies will be immediately reported to the COR.

5.General Requirements.

5.1. All equipment removed or replaced, unless otherwise specified in this contract, all construction debris, and all trash generated as a result of this contract is property of the contractor and will be removed from the facility in its entirety. The work site will be cleaned daily, minimizing all construction materials, fire hazards, and other potential hazards.

5.2. The contractor will responsible for ensuring that all the employees and other personnel visiting the work site have and are using the appropriate Personal Protective Equipment (PPE) that addresses the particular hazards found at the site. The contractor will be responsible for the upkeep, issue, and training for the PPE used and maintaining all required documentation.

5.3. This is a federal facility as well as a medical center. As such, there is NO tobacco usage allowed inside any federal building or on the grounds except in designated areas. The COR will brief the contractor on designated smoking areas prior to commencement of the contract. Failure to follow these regulations can result in removal of the worker or contractor from the facility and/or a US Magistrate’s ticket and fine or both.

6. Emergency and On-Call Repair Service

6.1 Emergency Repair Services shall be provided by the contractor when scheduled that testing and inspections reveal a critical issue requiring immediate attention. The contractor shall notify the COR immediately. Emergency repairs shall be performed during the scheduled preventive maintenance services, if approved in writing by the CO.

6.2 On-Call Repair Service shall be performed on the station Water Storage Tank only and will be limited PWS section 4.1.

6.2.1 Upon notification from the COR, the contractor shall be on the facility ready to work within 4 (four) hours from notification.

6.3 All repair cost, Emergency or On-Call, shall be submitted in writing to the CO and his designated appointee (COR). All repairs shall be approved in writing by the CO prior to commencement of any work. Any additional work performed by the contractor without the prior written approval of the CO will be performed by the contractor at no additional cost to the government. The COR may provide written authorization outside of normal business hours or if the CO is unavailable.

6.4 A Contract Line Item is incorporated for five thousand dollars ($5,000.00) in the base year and in each option year for emergent repair of the chilled water generation equipment. This line item will be utilized throughout the year to invoice for services rendered on emergent repairs. Contractor cannot exceed this amount unless authorized in writing by the Contracting Officer. The COR shall monitor the funding under this line item and notify CO if the line item is encroaching the $5,000.00 limit.

7.0 Required Reports

The Contractor shall provide the COR the following reports:

7. 1 Service Report for Preventive Maintenance:

The contractor shall provide a written report detailing services performed within fifteen (15) business days of the of inspection/maintenance procedure performance. Reports shall be specific in identifying conditions found as a result of inspection/maintenance and formally document all findings and actions taken. This original written report shall be submitted to the COR for review and approval prior to invoice submittal. No invoice shall be certified for payment until the COR has provided written acceptance to the contractor and the CO.

7.1.1 On significant deficiencies (not covered under this contract), The contractor shall provide repair recommendations and cost estimates.

7.2 Emergency and On-Call Repair Service:

The report shall include all costs associated with accomplishing the repair to include parts, supplies and labor hours and labor rates. At minimum, the report shall contain the following information: service technician name, date, time, equipment unit number, problem reported and discovered, action taken, beginning and completion time. This written report shall be submitted to the COR for review and approval prior to invoice submittal. No invoice shall be certified for payment until the COR has provided written acceptance to the contractor and the CO.

7.3 Trip tickets shall be left with the COR at Work Control, located in Building 11, after each inspection/maintenance/repair visit.

B.5 SPECIAL REQUIREMENTS

A. WORK HOURS.

The services covered by this contract shall be furnished by the contractor as defined herein. The contractor shall not be required, except in case of emergency, to furnish such services on Federal Holidays or during off duty hours as described below.

The following terms have the following meanings:

2.1. Normal working hours: Monday through Friday, 7:30 a.m. – 4:00 p.m., excluding federal holidays. The 10 holidays observed by the Federal Government are:

New Years Day Martin Luther King’s Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

Work outside these hours must be prescheduled and approved by the COR.

When one of the holidays falls on Sunday, the following Monday shall be observed as a Federal Holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.

Smoking Policy

Per VHA Directive 1085 Dated 3/15/19 All VA Health Care Facilities shall be smoke free. This directive applies to all patients, visitors, contractors, volunteers, and vendors.

B. BILLING AND PAYMENT.

To allow time for review and acceptance of reports and all services, the Contractor shall invoice semi-annually; December for November services, and in July for May and June services.

Invoices shall include at a minimum:

•Date of invoice •Contract Number •Purchase Order Number •Vendor Name •Invoice Number •CLIN & Date of service

C. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (CPARS).

(a) FAR 42.1502 direct all Federal agencies to collect past performance information on contracts. The Department of Veterans Affairs has implemented use of the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15

(b) The past performance evaluation process is a totally paperless process using CPARS.CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

(c) Please furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm’s past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d )When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, system requirements, and training information for CPARS at www.cpars.gov. The CPARS User Manual, registration for online training for Contractor Representatives may be found at this site.

(e)Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation and the report will be accessible atwww.cpars.gov Contractor Representatives may then provide comments in response to the evaluation or return the evaluation without comment. Comments are limited to the in Block 22. Your comments should focus on objective facts in the Assessing Official’s narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1-17should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection evaluations. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating, “No Comment” in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: “The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment.” Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as “source selection information.” After review, transit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2 ) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determination, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting inwriting to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your30-day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been completed.

D. QUALITY CONTROL

The Contractor shall develop a Quality Assurance Plan (QAP) which will provide the Contractor’s strategy for monitoring performance internally, providing performance information to the Government, and reporting in compliance with the PWS. Within the QAP, the Contractor shall propose and maintain an established reporting system to promptly notify VA of any problems, issues, risks, or concerns with workflow performance, programmatic improvement, security, and schedule adherence. Quality control is the exclusive responsibility of the Contractor.

The final plan shall be submitted to the CO and COR within 30 days of contract award.

E. QUALITY ASSURANCE SURVEILLANCE PLAN

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the contractor’s performance. The oversight provided for in the order and in the QASP will help to ensure that service levels reach and maintain the required levels throughout the contract term. Further, the QASP provides the COR with a proactive way to avoid unacceptable or deficient performance and provides verifiable input for the required Past Performance Information Assessments. The QASP will be finalized immediately following award. The QASP is a living document and may be updated by the Government as necessary.

F. BACKGROUND INVESTIGATIONS

A full background check is not required for this position; however, all contract employees must bring photo identification and advance notice from the requiring service to obtain a VA Badge in order to work on a VA Facility.

Upon award, the CO shall provide the contractor with detailed instructions on fulfilling security requirements.

G. CONTRACT ADMINISTRATION

Notwithstanding the Contractor's responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor.

The Contracting Officer is the only person authorized to approve changes or modify any of the requirements of this contract. The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration. Only the Contracting Officer is authorized to make commitments or issue changes that shall affect price, quantity or quality of performance of this contract.

The COR shall be responsible for the overall technical administration of this contract as outlined in the COR Delegation of Authority.

IN THE EVENT THE CONTRACTOR EFFECTS ANY SUCH CHANGE AT THE DIRECTION OF ANY PERSON OTHER THAN THE CONTRACTING OFFICER WITHOUT AUTHORITY, NO ADJUSTMENT SHALL BE MADE IN THE CONTRACT PRICE TO COVER AN INCREASE IN COSTS INCURRED AS A RESULT THEREOF

POINTS OF CONTACT

Contract Officer (CO) Department of Veterans Affairs Network Contracting Office (NCO) 6 100 Emancipation Drive, Bldg. 27 Hampton, VA 23667

Contracting Officer’s Representative (COR) Ladaris Britt Mechanical Shop Supervisor 100 Emancipation Drive Hampton, VA 23667 Ph: 757-722-9962 x1210 ladaris.britt@va.gov

H. SITE VISIT

A site visit is schedule for May 23, 2025 at 10:00 a.m. EST contact:

Ladaris Britt Email: Ladaris.britt@va.gov Phone: 757-722-9962 x1216 36C24625Q0629

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SECTION C - CONTRACT CLAUSES

C.1 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer…