36C24625Q0450 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

03-05-2025

None

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667

Department of Veterans Affairs Network Contracting Office 6 100 Emancipation Drive Hampton VA 23667 To all Offerors/Bidders

36C24625Q0450

X

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-12-2025 12PM EDT See CONTINUATION Page

1. This solicitation is hereby extended to Wednesday, March 12th, 2025 @ 12PM EST.

2. The schedule page has been updated and can be found on pages 2-3 of this amendment.

3. Clauses VAAR 852.219-73 & VAAR 852.219-75 have been updated and can be found on pages 4-8 of this amendment.

4. Answers to technical questions can be found on pages 8-11 of this amendment.

5. Please reach out to emily.donahue@va.gov for additional attachments related to this solicitation.

Natasha Leahy

CONTINUATION PAGE

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Lockout/Tagout Procedures for 1,200 pieces of equipment Contract Period: Base POP Begin: 03-24-2025 POP End: 03-23-2026 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: H959 - Other Quality Control, Testing, and Inspection - Electrical and Electronic Equipment Components

Creation of a database for Lock Out Tag Out Procedures

POP Begin: 03-24-2025 POP End: 03-23-2026

PRODUCT/SERVICE CODE: H959 - Other Quality Control, Testing, and Inspection - Electrical and Electronic Equipment Components

Lock Out Tag Out Procedures Training

POP Begin: 03-24-2025 POP End: 03-23-2026

PRODUCT/SERVICE CODE: H959 - Other Quality Control, Testing, and Inspection - Electrical and Electronic Equipment Components

Lock Out Tag Out Procedures Audit, Procedures for new equipment, Updated procedures, Authorized employee audit, and Annual refresher training and competency review Contract Period: Option 1 POP Begin: 03-24-2026 POP End: 03-23-2027

PRODUCT/SERVICE CODE: H959 - Other Quality Control, Testing, and Inspection - Electrical and Electronic Equipment Components

Lock Out Tag Out Procedures Audit, Procedures for new equipment, Updated procedures, Authorized employee audit, and Annual refresher training and competency review Contract Period: Option 2 POP Begin: 03-24-2027 POP End: 03-23-2028

PRODUCT/SERVICE CODE: H959 - Other Quality Control, Testing, and Inspection - Electrical and Electronic Equipment Components

Lock Out Tag Out Procedures Audit, Procedures for new equipment, Updated procedures, Authorized employee audit, and Annual refresher training and competency review Contract Period: Option 3 POP Begin: 03-24-2028 POP End: 03-23-2029

PRODUCT/SERVICE CODE: H959 - Other Quality Control, Testing, and Inspection - Electrical and Electronic Equipment Components

A.2 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

(a) Definition. for the Department of Veterans Affairs, ‘‘Service-disabled Veteran-owned small business concern or SDVOSB’’:

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.201, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been certified for ownership and control pursuant to 38 U.S.C. 8127, 13 CFR 128, and is listed as certified in the SBA certification database at https://veterans.certify.sba.gov/; and

(v) The business agrees to comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size, government contracting, and the Veteran Small Business Certification Program at 13 CFR parts 121, 125, and 128.

(2) The term ‘‘Service-disabled Veteran’’ means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term ‘‘small business concern’’ has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term ‘‘small business concern owned and controlled by Veterans with service-connected disabilities’’ has the meaning given the term ‘‘small business concern owned and controlled by service-disabled veterans’’ under section 3(q)(2) of the Small Business Act (15 U.S.C. 632(q)(2)).

(5) The term “SDVOSB participant” or certified SDVOSB means a small business that has been certified in the SBA Veteran Small Business Certification Program and listed in the SBA certification database (see 13 CFR 128.102).

(b) General. In order for a concern to submit an offer and be eligible for the award of an SDVOSB set-aside or sole source contract, the concern must qualify as a small business concern under the size standard corresponding to the NAICS code assigned to the contract and be listed as an SDVOSB participant in the SBA certification database as set forth in 13 CFR 128.

(1) Offers received from entities that are not certified SDVOSBs and listed in the SBA certification database at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a certified SDVOSB listed in the SBA certification database who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only certified SDVOSBs listed in the SBA certification database are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible and certified SDVOSB as defined in this clause, 13 CFR 121, 125, and 128, and VAAR subpart 819.70.

(d) Agreement/LOS certification. When awarded a contract action, including orders under multipleaward contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size, and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting (LOS) requirements in 13 CFR 121.406(b) and 13 CFR 125.6. For the purpose of limitations on subcontracting, only certified SDVOSBs listed in the SBA certification database (including independent contractors) shall be considered eligible and/or ‘‘similarly situated’’ (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required LOS certification requirements in this solicitation (see 852.219–75 or 852.219–76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/ VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products.

(i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CFR 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not certified SDVOSBs listed in the SBA certification database.

(5) Subcontracting. An SDVOSB subcontractor must meet the NAICS size standard assigned by the prime contractor and be certified and listed in the SBA certification database to count as similarly situated. Any work that a first tier SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[X] By the end of the base term of the contract or order, and then by the end of each subsequent option period; or [] By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture complies with the requirements in 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Veteran Small Business Certification Program and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 U.S.C. 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406–2 Causes for Debarment).

(End of Clause) A.3 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023) (DEVIATION)

(a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that—

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows:

(i) [X] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) [] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) [] Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219–73 or certified VOSBs listed in the SBA certification database as set forth in 852.219–74. Any work that a similarly situated certified SDVOSB/VOSB subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/ VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating 18 U.S.C. 1001.

(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.

Certification I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].

Printed Name of Signee: ___________ Printed Title of Signee: _____________ Signature: ____________ Date: ______________ Company Name and Address: _______________ (End of Clause)

TECHNICAL QUESTIONS

1. Is there a defined list of assets that are included in the 1,200 LOTO requirements or is this an estimate?

a. The 1200 is an estimate. What we know plus some to avoid surprises.

2. Does the requirement include an inventory of the facility to validate the above assets?

a. There is not a hard and fast inventory.

3. Does the VA desire photos included in the LOTO procedures for each asset?

a. Yes. Photos are desired to be included on the LOTO procedures

4. Can the VA provide wire-diagrams (one-line) for the facility?

a. See attached, most recent one lines from 2022

5. Can the VA provide panel schedules for the facility?

a. See attached zip file. These are the best we have and are not a true as-built.

6. Will the VA require contract personnel to be escorted through the facility? If so, can the VA determine how many escorts will be available?

a. Plan on a maximum of two escorts per day.

7. Is the contractor required to supply and install the color coded tags at all energy isolation points for all equipment identified for this effort? This is related to the next question as well.

a. Yes

8. Regarding the color-coded tags, if they are required to be supplied by the contractor, what material is the tag required to be made of? (metal, plastic, cardstock, etc.)

a. Plastic

9. Regarding the training, are the four sessions to be scheduled in the same week? (i.e. Monday-Thursday), or will the scheduling be more spread out?

a. The same week is acceptable with a maximum of all trainings completed within 4 weeks.

10. For the LOTO audits, does the government require every single procedure to be audited each year, or can equipment/machines that have the same or similar types of control measures be grouped together and audited as a singular procedure where appropriate?

a. Every procedure, every year.

11. Regarding the QR codes, incorporating them would require either our cloud-based LOTO software to host them or they could be placed into a database directly on a server on the VA network. Which would the VA prefer?

a. Cloud based

12. Is the government requiring the optional annual audits to also entail annual refresher training and competency review? The training/competency review is mentioned in the Price Schedule in the Optional Audit CLINs but is not directly discussed in the corresponding section of the PWS. If required, an estimate of the number of refresher training sessions would be greatly appreciated.

a. Yes, 3 to 4 sessions to allow all required personnel to attend a training.

13. For the purposes of this contract, are you requesting a completely new LOTO program, or are we expected to work around what is currently provided even though it’s been noted that it’s incomplete and corrections are required? It is highly recommended NOT to reutilize any of the non-compliant LOTO program.

a. New LOTO program. We will not be reusing the current system in place.

14. The Performance Work Statement identifies approximately 1,200 pieces of equipment requiring LOTO procedures. Can you please clarify the quantity of types of equipment included? Electrical, water, gas, steam, compressed air, etc.? Or provide some other level of detail to help us in understanding the type of equipment involved so we can forecast our inspection time accordingly?

a. The equipment includes boilers, compactors, air handlers, etc. There are various sources of energy that will need to be locked out. One lines are attached.

15. The Performance Work Statement requires QR codes to allow access to the LOTO procedures. Are you interested in only viewing and printing the procedures or are you looking to be able to modify, duplicate, edit, delete, or create new procedures? We can offer either level of service through our software, we’d just like to confirm which level of access you would prefer to have.

a. Modify, duplicate, edit, delete, and create new procedures.

16. Do the copies of the procedures for the binders also need to be laminated or can those be just paper copies?

a. In the binders paper copies are sufficient, attached to the equipment needs to be laminated.

17. For several previous Lock-Out-Tag-Out projects we’ve done for the VA we’ve used 5 mil laminate, we see 7 mil is being specified. Would 5 mil be acceptable as the next thickness available is 10 mil.

a. 10 mil

18. In the past, we typically only callout the number of padlocks required. Will you want more specifics called out? (Example: Ball valve device, universal cable device, breaker device)

a. We would like more specifics called out, type of device needed for lockout.

19. For the option year audits, would a sticker with a date on it and “Inspected” be sufficient here that we would apply to each asset/procedure in the field? Or do you have something more specific in mind?

a. The sticker with a date would be sufficient.

20. Will there be single line diagrams available for all electrical systems? While performing the maintenance no single lines were available. The VA would be better off creating single line diagrams prior to or in conjunction with this project.

a. Single line diagrams from last electrical study provided, see attached.

21. Is the scope of work meant to be LOTO for electrical hazards only? Or are we to include all sources of energy?

a. All sources of energy

22. Is the desire to have an overall LOTO program, or to have an individual LOTO procedure for each piece of equipment?

a. Create a LOTO procedure for each piece of required equipment.

23. Regarding the QR codes, incorporating them would require either our cloud-based LOTO software to host them or they could be placed into a database directly on a server on the VA network. Which would the VA prefer?

a. Software to host them.

24. Regarding the answer "Cloud based" to RFI number 1, which OI&T directives/security requirements specifically will we be responsible to meet to allow access from/to/through the VA network to the cloud based system?

a. Access will not be through the va network. The procedures will be stored by contractor separate from the VA network.

25. Can you confirm if it will be acceptable to embed the QR codes on the procedure itself?

a. No, the QR codes are to be adhered to the equipment in case something happened to the document so maintenance personnel have a means to access the procedures.

26. Can you define the QR code method in which it will be read?

a. By phone/tablet